Jennifer Bell
Summary
As a trusted partner to C-level executives, I believe an executive assistant must model diplomacy, adaptability, and professionalism. I am relied upon to establish and maintain effective working relationships with colleagues, prioritize action items with minimal oversight, and handle sensitive materials with the greatest level of confidentiality and discretion. I manage fast-changing schedules, coordinate travel logistics and help plan events while being even-tempered, kind and respectful, and remaining calm under pressure. An outstanding organizer and multitasker, I am comfortable working in a fast-paced, hyper-growth environment.
Overview
31
31
years of professional experience
Work History
Executive Assistant
Western Digital
02.2022 - Current
- Manage multiple executive calendars, schedule meetings and appointments and coordinate travel arrangements to optimize time.
- Handle confidential and sensitive information with discretion and tact.
- Process travel expenses and reimbursements for executives in a timely manner.
- Screen emails and meeting requests, respond accordingly to support executive correspondence.
- Proofread CEO's Company All-Hands subtitles before posted to company's intranet.
- Facilitate training and onboarding for incoming office staff.
- Use advanced software to prepare documents, reports, and presentations.
- Update and maintain confidential databases and records.
- Handle logistics, catering, agendas and travel arrangements for meeting and event planning for executives.
- Greet arriving visitors, determine nature and purpose of visit and directed individuals to appropriate destinations.
- Promote team productivity by keeping supplies organized and well-stocked.
- Facilitate training sessions for the administrative professional community.
Executive Assistant, Office of the Chairman & CEO
Cisco Systems
06.2021 - 02.2022
- Planned, organized and managed multiple calendars (resolved overlapping commitments and protect time for priorities), timely response for all requested time.
- Coordinated all travel arrangements
- Managed and reconciled expense reports, purchase and procurement requisitions and contracts within time constraints.
- Maintained and advanced degree of confidentiality along with excellent judgement, discretion, and a high degree of maturity/professionalism.
- Advanced knowledge of MS Office (Outlook, Word, PowerPoint, and Excel) and cloud-based applications (SharePoint and Google Suite).
- Excellent communication, teamwork and organizational skills; detail oriented.
- Professionally interacted with senior leaders and anticipated their needs.
- Ability to effectively manage time, prioritize tasks, and work within deadlines.
- Demonstrated a proactive attitude and a willingness to take on additional project work.
- Adapted to changes quickly and learned to adopt new technologies, tools, and processes.
Administrative Assistant, Office of the CEO
Cisco Systems
01.2020 - 06.2021
- Coordinated and managed multiple executives' complex schedules while exercising judgement, professionalism, and tact.
- Organized meetings by reserving meeting rooms, generating invitations, and coordinated multiple calendars.
- Scheduled travel and created expense reports using Concur.
Residential Advisor
The World, Residences at Sea
06.2011 - 01.2020
- The only private residential community at sea that offers an elite lifestyle and luxury travel for ultra-high net-worth individuals. The Residential Advisor is responsible for effectively communicating The World's unique product and lifestyle while also assessing the potential buyer's propensity to purchase.
- Generated $85M in sales.
- Created MarCom system from point of contact to warm leads.
- Created marketing analytics and analyze data for marketing effectiveness.
- Administrator of Bright Base CRM System.
- Developed corporate templates for marketing scripts (phone and email).
- Provide advertising agency all collateral (copy writing, photography, pricing); Proofread all marketing materials.
Client Services Team Leader/National Account Executive
AdServices Inc.
07.2007 - 06.2011
- Collaborated internally with all agency disciplines including creative, media, and production.
- Analyzed and determined client marketing and advertising needs, develop strategies and campaigns.
- Designed and conducted monthly internal training programs for account executive team.
- Provided online marketing, search engine optimization, website design, content management and e-commerce creation.
- Conducted direct mail and e-blast campaigns.
- Maintained computer databases such as mailing lists, media rates, and media contacts.
- Wrote and designed print, broadcast and web-related advertising and marketing materials.
Senior Account Executive
Silicon Valley Community Newspapers/Media News Group
12.2001 - 02.2007
- Managed over 200 accounts within diverse industries including financial institutions, real estate, retail, dining, travel, and various professional services.
- Increased personal sales by 25% annually.
- Approximately $900K in annual sales
- Worked closely with public relations firms and advertising agencies.
Community Sales Supervisor/Senior Account Executive
Metro Publishing, Inc
07.1993 - 12.2001
- Streamlined sales department through installing training policies and procedures, which aided in increased sales performance and reduced sales costs.
- Increased personal sales by 20% annually.
- Instrumental in launching a weekly newspaper.
- Established client ad campaigns (copy writing and design)
Education
Bachelor of Science - Political Science
Loyola Marymount University
Los Angeles, CA1992
Skills
Bright Base CRM System, Salesforce, Excel
Microsoft Office 365, Google Analytics
Proficient in social campaigns including X, Facebook, Instagram and Pinterest
Concur Travel and Expense Report Knowledge
Exceptional interpersonal communication
Project management
Customer service-oriented
Deadline-oriented
Additional Information
- Honor Fight (accompany WWII Veterans to Washington D.C. to view World War II Memorial and help with marketing efforts)
- Humane Society
Outside Interests
World travel, classical piano, writing, photography
Timeline
Executive Assistant
Western Digital
02.2022 - Current
Executive Assistant, Office of the Chairman & CEO
Cisco Systems
06.2021 - 02.2022
Administrative Assistant, Office of the CEO
Cisco Systems
01.2020 - 06.2021
Residential Advisor
The World, Residences at Sea
06.2011 - 01.2020
Client Services Team Leader/National Account Executive
AdServices Inc.
07.2007 - 06.2011
Senior Account Executive
Silicon Valley Community Newspapers/Media News Group
12.2001 - 02.2007
Community Sales Supervisor/Senior Account Executive
Metro Publishing, Inc
07.1993 - 12.2001
Bachelor of Science - Political Science
Loyola Marymount University