Summary
Overview
Work History
Education
Skills
Timeline
Generic

Jennifer Caballero

Emmitsburg,MD

Summary

Knowledgeable Payroll Officer adept at overseeing payroll, documentation and reporting functions. Managed payroll activities for 500+ employees in fast-paced environment and consistently completed payroll runs without delays. High-level technical skills and attention to detail leading to optimum outcomes. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.

Overview

26
26
years of professional experience

Work History

Payroll Manager Benefits/ HRIS Administrator, AP

Advantia Health
06.2016 - 10.2023
  • I processed payroll for 16 companies biweekly
  • Registered for new state withholding accounts
  • Maintained employee demographics in HRIS system
  • Handled benefits for the company
  • Helped with open enrollment
  • Worked on FMLA and Short term disability claims
  • Monitored and updated employee information in payroll system to add changes in salary, bonuses and deductions.
  • Responded to employee inquiries to provide assistance with payroll-related questions.
  • Calculated deductions and processed payroll for employees.
  • Prepared and filed accurate and timely payroll tax returns and other related reports to comply with tax laws and regulations.
  • Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
  • Processed retroactive pay adjustments and other special payments to make up for compensation shortfall in previous pay period.
  • Reviewed time records for [Number] employees to verify accuracy of information.
  • Coordinated new hire and termination processes to facilitate smooth operations.
  • Offered payroll-related subject matter expertise to management and employees to resolve payroll discrepancies.
  • Developed and maintained relationships with outside vendors to acquire mutually beneficial contracts. Processed 401k transfers. Worked with 401k auditors to complete 401k audit
  • Developed and maintained relationships with outside vendors to acquire mutually beneficial contracts.
  • Orchestrated and deployed online employee timekeeping program to improve measurements of overtime and employee work hours.
  • Complied with established internal controls and policies.
  • Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
  • Resolved issues and inquiries from plan participants regarding health and welfare benefits and deductions through telephone, email, and in-person interactions.
  • Explained benefits to plan participants in easy to understand terms in order to educate each on available options.
  • Built relationships with vendors to foster quality service delivery.
  • Checked employees' benefits enrollment for accuracy and inputted all data ino Paylocity
  • Closely monitored accounts to post timely payments and resolve billing discrepancies.
  • Reconciled invoices and purchase orders and updated databases accordingly.
  • Reviewed vendor invoices for appropriate documentation and validity prior to payment.
  • Maintained good working relationships with vendors and resolved disputes.
  • Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.

Accounts Payable and Payroll Specialist

Simmonds, Martin & Helmbrecht
02.2002 - 06.2016
  • I handled all the payroll for the practice
  • I also handled all the accounts payable for the practice
  • matched invoices and purchase orders up before entering invoices into bill.com
  • Entered 100 invoices a month
  • Pulled vendor balance detail reports to maintain timely payments
  • Recorded deposits, reconciled monthly bank accounts and tracked expenses.
  • I handled the benefits for the practice which included open enrollments.
  • Resolved payroll discrepancies quickly and successfully.
  • Provided customer service to employees regarding payroll inquiries and issues.
  • Maintained strict confidentiality of all payroll information and records.
  • Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.

Bookkeeper

Mathers Consulting
01.1998 - 06.2001
  • Worked on accounts payable for the company
  • Processed payroll and tax deposits.
  • Maintained and processed invoices, deposits, and money logs.
  • Completed payroll for employees and maintained detailed records of procedures.
  • Established QuickBooks accounting system to reflect accurate financial records.
  • Maintained account accuracy by reviewing and reconciling checks monthly.
  • Tracked expenses and income for businesses while organizing and maintaining bank statements for checking accounts.
  • Matched purchase orders with invoices and recorded necessary information.
  • Reconciled company bank, credit card and line of credit accounts, investigating and resolving discrepancies to keep accounts audit-ready.
  • Supported management by processing invoices and documents with consistent on-time delivery.
  • Tracked financial progress by creating quarterly and yearly balance sheets.

Education

High school diploma -

Westminster High School
Westminster, MD
06.1996

Skills

  • Human Resources
  • Benefits Administration
  • Accounts Payable
  • Paylocity
  • Workers' Compensation
  • Payroll
  • QuickBooks
  • Bi-Weekly Payroll Processing
  • Data Review
  • New Hire Processing
  • billcom

Timeline

Payroll Manager Benefits/ HRIS Administrator, AP

Advantia Health
06.2016 - 10.2023

Accounts Payable and Payroll Specialist

Simmonds, Martin & Helmbrecht
02.2002 - 06.2016

Bookkeeper

Mathers Consulting
01.1998 - 06.2001

High school diploma -

Westminster High School

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Jennifer Caballero