Jennifer C. Beck
Mount Juliet,TN
Summary
Seeking positions that provide opportunities for professional growth and further develop my program/project/people management skills. Experienced project management professional with strong focus on team collaboration and achieving results. Skilled in strategic planning, risk management, and stakeholder communication. Known for reliability and adaptability in dynamic environments. Prepared to drive impactful outcomes and lead projects to success.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Sr. Project Manager
VUMC Department of Pediatrics
06.2022 - Current
- Maintained schedules to meet key milestones at every project phase.
- Presented regular status reports to executive leadership, providing insights into progress made toward achieving key milestones.
- Mentored junior project managers and team members to enhance their skills and career growth.
- Established effective communication channels with stakeholders to ensure transparency and alignment of expectations.
- Adapted quickly to unexpected challenges or obstacles encountered during project execution, devising creative solutions without compromising objectives.
- Communicated project plans and progress to key stakeholders and project contributors.
- Negotiated contracts with vendors and suppliers, securing favorable terms for the organization''s benefit.
- Developed comprehensive project plans, identifying risks and mitigation strategies for timely completion.
- Developed and maintained project budgets to control costs and meet organizational and project goals.
- Monitored project progress, identified risks and implemented corrective measures to acquire success.
- Ensured compliance with industry regulations by staying current on changes in legislation or guidelines relevant to projects'' scopes.
- Established and managed change management processes to fulfill successful project transitions.
- Partnered with project team members to identify and quickly address problems.
- Nurtured strong working relationships with internal and external stakeholders, building trust and credibility that facilitated smooth collaboration on shared goals.
- Oversaw development and implementation of training programs for junior project managers, building pipeline of future leaders.
- Developed comprehensive risk management plans to minimize project delays and budget overruns, safeguarding project outcomes.
- Reported regularly to managers on project budget, progress, and technical problems.
Program Manager
VUMC Department of Pediatrics
04.2017 - 06.2022
- Provide executive level support to the Professor of Pediatrics and Medicine, JC Peterson Endowed Chair, Vice Chair for Clinical Research in Pediatrics, Founder and Director, Vanderbilt-Meharry Center of Excellence in Sickle Cell Disease, President-elect of the Pediatric Academic Society
- Regular communication with financial donors
- Grant management (pre and post-award)
- Editorial activities related to manuscript submissions; Proofreading and editing manuscripts of a highly technical, medical, and/or scientific nature for grammar, clarity, syntax, and reference formatting to conform to established publication styles
- Professional correspondence
- Onboarding new employees and recruiting research students
- Contributing member of the Department of Pediatrics Communication Committee
- Purchase of items and equipment for locations in TN and Nigeria; Ensure all equipment is cataloged and tagged for inventory and financial purposes; and ensure all VUMC export compliance policies are met while shipping through contracted suppliers
- Assist Director with professional credentialing, memberships, and licensing
- Assist with SOCRA test registration and preparation to increase the competency of our partners in Nigeria and Ghana
- Facilitate education related to the NIH Manuscript system for faculty, staff, and students
- Financial monitoring, balancing, and reporting
- Manage supply chain requests for consulting contracts
- During the start of the COVID 19 pandemic, started facilitating the communication, required supplies, and instruction to insure successful patient telehealth patient visits, which is now a successfully continuing model for remote healthcare
- Manage the James Puckette Carter Vanderbilt-Meharry Summer Scholars Program (VMJPCSSP), which includes: Creation, maintenance, distribution, and analysis of REDCap surveys related to the program's applications
- Correspondence related to and between scholars and mentors
- Collaboration with Medical Center Relations, Occupational Health, Human Resources, and mentors in the Department of Pediatrics and the Department of Medicine to onboard the scholars
- Coordination of meetings between the Director and the scholars, preparation and timely distribution of materials prior to meetings
- Communication with scholars during and after the program to track their progress and accomplishments
- Provide reporting to donors
- Provide information to maintain and update website related to the VMJPCSSP
- Plan and manage events for sickle cell patients and their families, including parties for younger patients and a weekend retreat each spring at the Center for Courageous Kids in Scottsville, KY
- Plan and provide opportunities to strengthen patients' and their families' relationships with their care team
- Plan and provide opportunities to educate our families on sickle cell disease
Lead Administrative Assistant
VUMC Department of Pediatrics
06.2015 - 04.2017
- Support the Vanderbilt-Meharry Center of Excellence in Sickle Cell Disease and Vice Chair of Pediatrics' centralized activities related to professional, financial, and administrative functions of a complex and confidential nature
- Support the Director of Vanderbilt-Meharry Center for Excellence in Sickle Cell Disease and Vice Chair of Pediatrics, Clinical and Translational Research
- Keep complicated calendar for Director
- Frequently book and expense management of high level, complicated domestic and international travel via Concur
- Provide clinical and clerical communication with collaborators in different countries, executives at Vanderbilt, and partners abroad
- Compile reports for donors and present research to them via written communication
- Utilize and expense company credit card up to $50,000 per calendar month
- Maintain 20 cost centers, both restricted Federal and Institutional funding: Monthly ledger reconciliation, Journal entries, Consultant payments, domestic and international, Check requests for outside vendors including clinics in Nigeria
- Arrange visits for speakers and collaborators working on clinical trials, both domestic and international
- Financial record-keeping
- KRONOS timekeeper for hourly and exempt staff
- Spokesperson of Communications Committee for Lead Administrative Assistants and Administrative Officers
- Assist with new hire onboarding process and research students
- Coordinate special events for Sickle Cell families including annual weekend retreat, family days, and holiday parties
- Arrange travel and accommodations for patients outside of the Metro Davidson County area
- Create signs, flyers, and apparel designs for the Center
- Create consultant contracts and pay monthly/quarterly invoices, US and worldwide
- Create standing purchase orders for domestic and international payments
- Purchase items and equipment for locations in TN and Nigeria, ensure all equipment is cataloged and tagged for inventory and financial purposes
- Resource for others regarding international guests, international payments/reimbursements, travel and expenses and Department Travel Advisor for the Department of Pediatrics
Administrative Assistant II
Monroe Carell Jr. Children's Hospital at Vanderbilt
09.2008 - 06.2015
- KRONOS timekeeper and Security Manager for two inpatient units
- Proficient in Vanderbilt Medical Center policies and procedures as well as federal HR related policies such as FMLA and HIPAA
- Manage acute care medical receptionist group including scheduling, hiring, and performance management
- Oversee budgeting and purchasing for two inpatient units, including: monthly reconciliation of expenses, including labor distribution, working with outside vendors on special projects such as posters, fliers, and signs, Journal Entries, assist manager with forecasting for new budget
- Compile and present data to Managers and Directors as needed
- Use Concur Travel site to reimburse Managers for expenses and submit other expense reimbursement requests
- Maintain personnel files and database for approximately 150 employees
- Manage multiple calendars and coordinate meeting space including catering
- Onboarding processes for new staff, assist manager with salary equity, and create requisitions in TalentCentral
- Editor of unit websites
- Position management
- FMLA process management and employee resource throughout the process
- Record keeping, including: maintenance of VPNPP database, REDCap database and CATS database, licensure, education, and certification tracking
- Contribute performance feedback of clerical staff
- Preceptor for all new acute care administrative staff and ongoing resource after orientation
Education
Bachelor of Science - Business Administration, Project Management certificate
University of Phoenix
Tempe, Arizona03.2018
Skills
Intrapersonal skills
- Financial systems
- HR-related systems
- MyWorkday
- REDCap survey system
- Change management
- HR policies
- FMLA processes
- Microsoft Office
- Verbal communication
- Written communication
- Problem-solving
- Multitasking
- Independent work
- Teamwork
- Research skills
- Computer program mastery
- Willingness to learn
- Project Management
- Quality Control
- Critical Thinking
- Team Leadership
- Organizational Skills
Professional References
- Angel Carter, Coordinator RN Program, Project ADAM, Vanderbilt Children's Hospital, angel.carter@vumc.org, 615-428-9675
- Connie Ford, Vice President of Professional Practice (retired 2023), Phoenix Children's Hospital, cford@phoenixchildrens.com, 615-305-4362
- Tracy Martin, Sr. Financial Analyst, Vanderbilt Vaccine Center, tracy.martin@vumc.org, 615-830-5579
- Sarah Loftis, Program Manager, Department of Pediatrics, Sarah.loftis@vumc.org, 615-322-4883
- Additional references available upon request
Awards
Vanderbilt University Medical Center Staff Member of the Month, 11/01/16
Certification
Project Management Certification
Timeline
Sr. Project Manager
VUMC Department of Pediatrics
06.2022 - Current
Program Manager
VUMC Department of Pediatrics
04.2017 - 06.2022
Lead Administrative Assistant
VUMC Department of Pediatrics
06.2015 - 04.2017
Administrative Assistant II
Monroe Carell Jr. Children's Hospital at Vanderbilt
09.2008 - 06.2015
Bachelor of Science - Business Administration, Project Management certificate
University of Phoenix