Summary
Overview
Work History
Education
Skills
Timeline
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Jennifer Cordero

ANAHEIM,CA

Summary

Payroll Administrator with over 24 years payroll experience. Highly efficient with multi-tasking and ability to meet scheduled deadlines. Seeking payroll position to apply strong knowledge base and expertise to efficiently meet all payroll needs.

Overview

25
25
years of professional experience

Work History

SENIOR PAYROLL ADMINISTRATOR

Virgin Galactic
Tustin, CA
06.2023 - 01.2024
  • Processed biweekly and semi-monthly payroll using ADP Workforce Now.
  • Responsible for all tax-related inquiries and reconciling using ADP Tax Compliance.
  • Prepare and validate 401(k) contribution files, and ensure deposits are made timely.
  • Created a year-end and quarter-end procedure manual and worksheets to ensure a smooth year-end closing and balancing.
  • Processed and reconciled monthly stock payroll.
  • Prepared payroll reports for management review, including summaries and analysis of payroll data.
  • Monitored changes in applicable laws and regulations related to payroll administration.
  • Maintained accurate records of employee deductions, vacation time, sick leave, taxes, benefits and other withholdings.
  • Resolved discrepancies between actual paychecks issued and expected amounts due to employees.
  • Generated checks for manual payments when needed.
  • Responded promptly to inquiries from employees regarding their paystubs or deductions from their paycheck.
  • Ensured compliance with federal, state and local laws relating to wages, overtime rules, garnishments.
  • Implemented effective strategies for reducing errors in order entry into the system while ensuring timely processing of payroll information.
  • Processed employee rehires, transfers, terminations and withholdings.
  • Audited, reviewed and compiled payroll reports, records and related summaries.
  • Coordinated child support deductions and distributed wage assignments.
  • Tracked and processed employee vacation, sick leave, and other time off requests.
  • Prepared and submitted payroll reports for review by senior management.
  • Trained new employees on company timekeeping systems.

SENIOR PAYROLL ADMINISTRATOR

MediaAlpha
Los Angeles, CA
09.2022 - 05.2023
  • Prepare and process full cycle semi-monthly Domestic payroll for 200 employees including special off-cycle payroll runs for exempt and nonexempt employees
  • Process monthly International payroll for UK and Taiwan with IRIS
  • Ensure all employees are paid timely and accurately, reviewing correctness of all deductions, timesheets, garnishments and other special payroll deductions and earnings
  • Maintain payroll records including federal and state tax forms, payroll registers/summaries, payroll journal entries, quarterly payroll tax returns and W-2's, store and safeguard all payroll related files according to company guidelines and regulatory requirements
  • Key company contact for communication and support through payroll provider
  • Ensure software related issues and initiatives are promptly addressed
  • Partner and work with external 3rd party payroll service providers to ensure timely and accurate payroll processing
  • Partner and collaborate with the Finance/Accounting team to ensure accurate general ledger posting and reconciliations
  • Partner and coordinate with the Stock Plan Administrator to ensure timely and accurate processing of RSU vesting events and other applicable equity compensation
  • Understand and ensure compliance with proper taxation of employer paid benefits and process through payroll
  • Research and respond to all team members' inquiries regarding payroll in a timely manner; escalate to supervisors and legal as may be necessary and/or prudent
  • Prepare and validate 401(K) contribution files and ensure deposits are made timely
  • Coordinate quarterly and year-end tax activities including validating, adjustments to tax withholdings, submission of IRS employer reports, and validation and distribution of W-2's wage and tax statements to employees
  • Escalate any potential issues or concerns to supervisors
  • Maintain professional and technical knowledge by attending educational workshops, review professional publications, and participate in professional groups.

SENIOR PAYROLL ADMINISTRATOR

Irvine Management Company
Irvine, CA
07.2017 - 07.2021
  • Processed bi-weekly and semi-monthly payroll for 6,500 employees for multi-state and multi-company utilizing ADP Payforce, Kronos timekeeping and SAP
  • Assisted in complete migration from ADP Payforce to ADP Vantage platform during company payroll conversion
  • Prepared off cycle checks for terminations, late commissions and payroll adjustments
  • Responsible for all tax audits, reconciliations, quarterly and annual adjustments of tax issues
  • Reviewed and reconciled 941's and other State reporting on a quarterly basis
  • Reconciled ADP output reports to ensure payroll accuracy
  • Setup and processed off cycle payrolls to process adjustments and payments approved by upper management
  • Created custom reports using ADP Reporting for internal departments and to reconcile monthly, quarterly and year end audits
  • Researched payroll related inquires for accounting department for monthly reconciliations
  • Responsible for year end reconciliations and review of W2 information before release of final W2 file
  • Performed compliance of unclaimed property and managed escheatment process
  • Processed stop payments, direct deposit reversals and check inquiries
  • Facilitate audits by providing records and documentation to auditors
  • Process wage request from Legal department, Risk management and unemployment agencies
  • Created and maintained payroll procedures manual
  • Setup new company entities and new state jurisdictions
  • Worked with 3rd party to record taxable Expense Reimbursements qualified for W2 reporting
  • Supported Human Resources with annual 401K audits
  • Implemented changes to streamline the payroll process to eliminate risk and drive excellence
  • Process legally required wage garnishments, court ordered deductions, and child support withholdings deductions
  • Kept strict confidentiality of payroll information according to company policies and guidelines
  • Deliver best-in-class customer service to staff, clients and employees

SENIOR PAYROLL SPECIALIST

BJ's Restaurants
Huntington Beach, CA
04.2016 - 03.2017
  • Process multi state bi-weekly payroll for 10,000 employees utilizing ADP and Lawson software
  • Calculate and prepare off cycle checks for terminations, final pto payments and payroll adjustments
  • Data entry of direct deposits, garnishments, W4 changes, voluntary deductions, rate changes, pto payments and cash outs and retroactive compensation
  • Research benefit accrual issues and make necessary adjustments
  • Collect, analyze, maintain and record a variety of payroll data including team member information, timecards, hours worked, bonus & incentives and authorized deductions
  • Create payroll related reports as requested
  • Research, respond, and resolve payroll issues and follow up as necessary with management teams
  • Setup and fund Bank of America MoneyNet pay card accounts
  • Troubleshoot and assist with ADP I-Pay Statements website
  • Assist all restaurants with POSI time clock issues
  • Support managers, external agencies and employees with all questions and requests

PAYROLL ADMINISTRATOR

CR&R Incorporated
Stanton, CA
08.2014 - 04.2016
  • Processed multi state weekly payroll for 1,400 employees utilizing the ADP Workforce Now platform
  • Managed the EZLM time management system including 18 biometric hand clocks
  • Ensured proper payroll taxation of all compensation including vacation, bonus, auto allowance, and commission wages
  • Setup and tracked vacation, sick, and personal benefit accruals
  • Researched benefit accrual issues and made necessary adjustments
  • Produced termination checks, replacement checks, adjustments, and refunds to employees
  • Processed stop payments, direct deposit reversals, and check inquiries
  • Reconciled all ADP output reports and distribute to facility managers for final approval
  • Distributed paychecks to 13 offsite locations by Wednesday of each week
  • Provided custom reports to HR, Accounting, and department managers upon request
  • Reconciled and remit 401k employee deductions weekly and employer match each quarter to 401K Administrator
  • Reconciled payroll related General Ledger accounts which include credit union deductions, 401k, unemployment taxes and insurance, state and federal withholding, disability, FICA tax, and state labor and industry tax accounts
  • Supported managers, external agencies and employees with all questions and requests
  • Assisted HR with benefit enrollment and union deductions
  • Performed compliance of unclaimed property payroll checks
  • Assisted the VP of Finance and HR with annual 401k, financial, and worker's comp audits
  • Ensured compliance of all union contracts
  • Prepared and maintained payroll policy and procedures manual
  • Kept detailed and organized payroll files and records
  • Reviewed and reconciled 941's and other State reporting on a quarterly basis
  • Reconciled and distributed W2's

PAYROLL ADMINISTRATOR

Generations HealthCare
Newport Beach, CA
10.2008 - 08.2014
  • Processed semi-monthly payroll for 1,200 employees
  • Responsible for coordinating timely and accurate payroll processing using ADP PCPW, Report Smith, E-time Enterprise Timekeeping system and Epicore
  • Supported multi offsite field payroll coordinators, internal departments, external agencies and employees with all questions and requests
  • Audited all payroll information for accuracy
  • Processed new hires, rehires, terminations, manual checks, pay increases, tax changes, benefit deductions, bonuses, garnishments and child support orders
  • Created custom reports using Report Smith for internal departments
  • Researched benefit accrual issues and made necessary adjustments
  • Monitored all vacation and sick benefit accruals for accuracy
  • Reconciled ADP Labor Distribution report and Statistical Summary each pay period
  • Created daily and per pay period Positive Pay files for company banking services
  • Assisted with reconciling General Ledger, Quarterly 941 and Annual 940 reports to internal departments
  • Created payroll procedures and documentation for field training
  • Audited payroll for Union Compliance
  • Reconciled and distributed annual W-2's
  • Assisted HR with benefit enrollment, 401K and workers' compensation issues
  • Trained new and temporary Payroll Administrators with company processes and federal and state laws
  • Assisted Human Resources with benefit enrollment and deductions
  • Executed facility State Staffing Audits to ensure proper licensed staffing ratio to resident occupancy
  • Handled all stop payments and direct deposit reversals

PAYROLL CLIENT ACCOUNT SPECIALIST

ADP
La Palma, CA
02.1999 - 02.2008
  • Resolved complex payroll errors, tax issues, software problems, employee benefits, and W-2 issues
  • Managed high volume inquiries from ADP clients with all payroll related questions and concerns in fast paced call center
  • Provided on-going training to clients with proper payroll reporting techniques for payroll accuracy
  • Setup schedules, deductions, benefits, benefit accruals, special calculations, web-supported products, state jurisdictions, banking information and garnishments
  • Created worker's compensation, benefit accruals, and 401k custom reports
  • Supported all ADP internet products, Human Resource features and multi-jurisdictional payroll
  • Processed quarter and year-end adjustments in timely manner to ensure accuracy of all quarterly and annual reporting and filings
  • Kept updated on state and federal changes to guidelines and requirements
  • Interfaced daily with partner banks to process ACH files and reconcile daily reports
  • Liaison between internal departments to help ensure all procedures are met in timely manner to ensure client satisfaction

Education

High School Diploma -

Western
Anaheim
05.1992

Skills

  • Expert user of all ADP internet products and software including ADP Payforce, ADP Vantage, ADP Workforce Now, PCPW, Pay Expert, Namely, E-time EZLM time and attendance, Kronos and SAP
  • Proficient with Epicor, Pay Expert, Lawson and NetSecure, HR Toolbox
  • Proficient with Word, Excel, DOS, SAP, MS Outlook
  • Excellent verbal and written communication skills

Timeline

SENIOR PAYROLL ADMINISTRATOR

Virgin Galactic
06.2023 - 01.2024

SENIOR PAYROLL ADMINISTRATOR

MediaAlpha
09.2022 - 05.2023

SENIOR PAYROLL ADMINISTRATOR

Irvine Management Company
07.2017 - 07.2021

SENIOR PAYROLL SPECIALIST

BJ's Restaurants
04.2016 - 03.2017

PAYROLL ADMINISTRATOR

CR&R Incorporated
08.2014 - 04.2016

PAYROLL ADMINISTRATOR

Generations HealthCare
10.2008 - 08.2014

PAYROLL CLIENT ACCOUNT SPECIALIST

ADP
02.1999 - 02.2008

High School Diploma -

Western

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Jennifer Cordero