Jennifer Decker

Work History

Sr. Executive Assistant to General Counsel and CCO

EarnIn

11.2021 - 04.2024

Maintains General Counsel and Chief Compliance Officer’s calendar; schedules complex appointments, and speaking engagements and coordinates meetings
Maintains a broad knowledge and understanding of the company’s operations, business objectives and enterprise relationships
Evaluates non-standard problems and uses judgment to develop appropriate solutions or procedures
Support executives by preparing slides, docs, spreadsheets, etc for high-level meetings
Plan, coordinate and provide detailed logistics for all Legal/Compliance/GR offsites using Slack for coordination
Educate new employees in a 1:1 half-day onboarding session to ensure a smooth candidate experience
Coordinate complex executive travel and hotel arrangements nationally and overseas
Manage Legal departments, invoices, contracts, work orders, background checks and NDA's for Business Partners and clients
Coordinate and manage committee meetings and logistics, schedule conference calls, and prepare meeting materials including synthesizing information, analyzing data, presenting recommendations, taking meeting notes and following up on action items
Responsible for accounts and budgets; handle expense and reimbursement accounts
Bring remote offices together through Zoom activities for cohesiveness.

Office Manager / Executive Assistant

ITRenew

01.2018 - 03.2020

Managed office operations while scheduling appointments for 5 executives
Served as direct contact and support to the Board of Directors at all times
Conducted employee onboarding/offboarding activities and exit interviews utilizing Webex
Managed relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
Recommended, organized and arranged group events, including all virtual exec staff team meeting needs
Assisted in supporting the remote offices to ensure a consistent work/facility environment
Organized and coordinated departmental onsite and offsite meetings, holiday parties, quarterly Q&A meetings, Board meetings/dinners and team-building outings
Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
Worked with department heads to stay current on needs and offer high-level support for day-to-day operations
Sourced vendors for special project needs and negotiated contracts
Compared vendor prices and negotiated for optimal savings
Organized international and domestic travel arrangements for up to 12 staff members, including all transportation and hotel stays.

Office Manager / Talent Management Specialist

Artech Information Systems

01.2015 - 01.2018

Managed schedules, organize office functions and oversee daily operations of office with 11 employees
Slashed office expenditures by $5K by negotiating for cheaper supply contracts, implementing inventory control and standardizing ordering procedures
Served as go-to person regarding any administrative and operational-related functions
Helped drive a 10% increase in customer satisfaction (as measured by ongoing customer surveys)
Developed and implemented orientation and onboarding programs for new hires
Helped build the Artech brand in recruitment, advertising, social media and networking events
Ensured that recruiting and hiring practices are compliant with all applicable local, state and federal employment laws
Handled day-to-day running of the Fremont office, ensuring high levels of productivity and progression.

Office Manager / Scheduler

Sierra Pacific Industries

01.2014 - 01.2015

Managed office operations to ensure efficiency and productivity and cohesiveness
Managed staff, worker’s compensation insurance and legals for current employees
Designed company forms including payroll and personal leave forms
Assisted with recruitment: write job ads, culled applicants and interviewed candidates
Scheduled and coordinated delivery for over $500,000.00 of windows and doors per week
Planned, scheduled and approved sales orders based on accuracy, material and capacity availability
Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving
Arranged corporate and office conferences for company employees and guests
Managed office operations while scheduling appointments for 3 department managers
Sourced vendors for special project needs and negotiated contracts.
Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
Managed office operations while scheduling appointments for department managers.
Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.

Office Manager

Stanford Carpets

01.2013 - 01.2014

Managed accounts Payable/Receivable and expense-control procedures, including bank and account reconciliation, cash receipts, disbursements, finance charges, billings, invoicing, purchase order and inventory verification, chargeback, rebates and preparation of daily bank deposits
Coordinated company events and activities including lunches, team building, birthday celebrations and after-work parties
Implemented company policies and ensured employee compliance
Kept physical files and digitized records organized for easy updating and retrieval by authorized team members
Tracked and recorded expenses and reconciled accounts to maintain accurate, current and compliant financial records.

Server/Trainer

Paul Martin's

01.2012 - 01.2014

Assisted guests in order selection by suggesting specific menu items based on ingredients, customers preferences and meal preparation
Generated top sales in wine by providing education and food-pairing suggestions
Coordinated with kitchen staff, bar and porters to ensure timely and accurate preparation, coursing and delivery
Elevated guest satisfaction by investigating and resolving complaints
Trained new team members on restaurant procedures, menu items and performance strategies.

Executive Assistant

Camstar

01.2006 - 12.2011

Provided executive-level administrative support to the Chief Technical Officer / Vice President of Research & Development
Coordinated projects and all company events exercising ability to improvise, improve procedures and meet demanding deadlines
Provided document management to corporate employees in areas of corporate presentations, organizational charts, quarterly goal charts, financial spreadsheets, correspondence, merged mailings and unique special projects
Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors and executive vice president
Streamlined operations and prioritized tasks, allowing senior staff to increase productivity
Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations
Promoted team productivity by keeping supplies organized and well-stocked
Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams
Developed and maintained automated alert system for upcoming deadlines on incoming requests and events
Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.

Summary

Overview

Work History

Sr. Executive Assistant to General Counsel and CCO

Office Manager / Executive Assistant

Office Manager / Talent Management Specialist

Office Manager / Scheduler

Office Manager

Server/Trainer

Executive Assistant

Education

Bachelor of Science - Health Science

Skills

Accomplishments

Personal Information

Certification

Timeline

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