JENNIFER DIGIOVANNI
Olathe,KS
Summary
Dynamic Executive Assistant with a proven track record at ACERTUS, skilled in Master Calendar Management and fostering effective written communication. Known for streamlining operations and enhancing productivity through administrative process improvements. Expert in managing executive schedules and confidential information, orchestrating seamless travel arrangements, and executing impactful events.
Overview
10
10
years of professional experience
1
1
Certification
Work History
Executive Assistant to VP & Office Management
ACERTUS
Shawnee, KS
03.2024 - 10.2024
- Maintained comprehensive appointment calendar for VP
- Entered multiple monthly expense reports into Certify financial software system, totaling over $200,000.
- Organized comprehensive travel plans including airfare, accommodations, and transit options.
- Drafted executive-level emails and letters
- Enhanced existing processes to optimize operational productivity
- Responsible for new and expired State Relations licenses, Notary certifications, and First Aid and CPR certifications.
- Set up company-wide administrative policies and procedures, safety and emergency protocols, and evacuation procedures.
- Organized company board meetings, events, activities, and holiday parties from inception to completion.
- Assisted with human resources duties related to interviewing and onboarding processes.
- Upheld confidentiality of critical documentation
- Collaborated with internal teams consistently to maintain smooth daily operations.
Executive Assistant & Event Planner
Ewing Marion Kauffman Foundation
Kansas City, MO
09.2019 - 03.2023
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Coordinated travel logistics with comprehensive itineraries.
- Conserved time by acting as gatekeeper and liaison to prevent disruption, allowing executives to focus on their priorities.
- Generated templates and presentations, proofread and edited collateral prior to distribution.
- Compiled collateral for effective dissemination to key stakeholders.
- Handled confidential, sensitive, and financial information with discretion and absolute confidentiality.
- Managed departmental expenses and budgets.
- Cultivated a positive environment for executives by developing strong relationships with internal and external stakeholders.
- Meticulously organized multiple events concurrently and negotiated contracts, ensuring superior service quality.
- Maintained confidential records and files related to executive operations.
- Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
Executive Assistant & Event Coordinator
InQuest Marketing
Kansas City, MO
07.2016 - 08.2019
- Managed complex calendars, coordinated scheduling for meetings, travel plans, and day-to-day executive obligations.
- Served as liaison and gatekeeper for executive, prioritizing deadlines.
- Coordinate intricate travel logistics for staff.
- Maintained strict budgets with effective expense controls and thorough planning.
- Developed effective filing systems for easy retrieval of information when needed.
- Monitored incoming emails and responded accordingly in a timely manner.
- Created and managed spreadsheets and documents for distribution.
- Maintain strict confidentiality regarding financials, personnel, and company information.
- Executed events with consistently high standards of organization, service quality, and enthusiasm for client objectives.
Office Administrator
CFO Services
Overland Park, KS
02.2015 - 07.2016
- Provided accounting assistance and office administration to executive and office manager
- Entered data in QuickBooks to maintain AR, AP, inventory, and payroll
- Responsible for monthly reconciliations and prepared reports to assist with quarterly financials
- Assisted with client tax preparations and prepared for final review through Drake accounting software
- Controlled office supplies, including placing new orders, monitoring usage, and coordinating regular restocking
- Completed advanced clerical tasks, including account reconciliation and document management
Skills
- Master Calendar Management
- Executive Support
- Microsoft Office, Adobe, Outlook, Google Docs, UKG, Certify, OKTA, QB, HubSpot, Canva
- Proficient Time Management
- Analytical Problem Solver
- Integrated Project Logistics Management
- Strong Written Communication
- Travel Coordination
- Office Administration
- Information confidentiality
- Expense Reporting
References
- Gina, Scheffler, (913) 313.6222
- Janelle, Stephens, (816) 885.1199
- Mike, Perez, (623) 297.4998
- Brian, Olson, (816) 547.9759
Certification
- Certified Notary
- First Aid & CPR Certified
Timeline
Executive Assistant to VP & Office Management
ACERTUS
03.2024 - 10.2024
Executive Assistant & Event Planner
Ewing Marion Kauffman Foundation
09.2019 - 03.2023
Executive Assistant & Event Coordinator
InQuest Marketing
07.2016 - 08.2019
Office Administrator
CFO Services
02.2015 - 07.2016