Jennifer DuBois
Aledo,TX
Summary
Obtain a challenging position that will enable the use of my professional skills and allow for continued professional growth. Driven and resourceful administrative professional with 10+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
20
20
years of professional experience
Work History
Executive Assistant
Abrazo Acquisition Group / One86 Group
08.2020 - Current
- Title Research
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Conducted research and analyzed data to provide detailed reports on various business topics.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Organized and coordinated conferences and monthly meetings.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Worked with senior management to initiate new projects and assist in various processes.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to staff.
- Used QuickBooks to produce monthly invoices, reports, and other deliverables.
Marketing Sr. Meeting & Event Coordinator
JM Lexus
01.2013 - 01.2020
- Event Sponsorship negotiation, site visits, and contract preparation
- Activation planning based on location and attendee demographic
- Manage event staffing and recruitment of Product Specialists for events
- Manage budget, stock, and ordering of custom promotional giveaway items
- Maintain event budget by working closely with the accounting department to process invoices and reconcile monthly expenses
- Coordinate internal events such as retirement parties, associate related events and any meetings held in conference rooms
- Order catering, décor, and entertainment
- Ticket and RSVP management for all events from black tie to golfing
- Oversee communication between Marketing Department and community partners for contract compliance.
Wholesale Clerk
JM Lexus
01.2013 - 01.2020
- Post all wholesale deals, post journal entries, account for dealer trade jackets
- Cut checks to customers for money owed back and aid with annual auditing.
Administrative Assistant & Field Service Representative
Oakwood Corporate Housing
06.2010 - 01.2013
- Assist GM with weekly meetings, calendar management, arranging site visits, correspondence, and other daily tasks
- Liaison between the GM and the Service Director, Property Management, and Property Owners
- Supply customer service to clients and vendors, address and resolve customer complaints
- Collaborate with the Account Coordinators to advertise unit rates and availability
- Provide tours for clients, complete unit inspections, facilitate keys and move-in packets
- Work closely with the property manager to ensure maintenance tickets are resolved along with furniture and utility orders are complete
- Delegated daily office duties as needed
- Arranged all meet and greets with international clients
- Responsible for all apartment and condominium leases for the entire state of Florida
- Manage office supply ordering and inventory
- Maintain PR for all properties within the Tri-County area.
Administrative Assistant
Oakwood Corporate Housing
01.2004 - 06.2010
- Compose and supply phone scripts for leasing consultants
- Prepare and finalize lease contracts
- Collection and processing of rent payments and fees
- Arranged new tenant move-ins that included information packets, and key and lockbox arrangements
- Customer service representative that resolved all customer issues
- Arrange connection and disconnection of utilities, and furniture deliveries.
Education
Lexus College
05.2020
PBCC
Boca Raton, FL05.2004
Robert Morgan Vo. Tech. Institute
Miami, FL05.2000
Nursing
Professional Career Development Institute
05.1999
Mulberry High School
Mulberry, FL05.1998
Skills
- Strong analytical and problem-solving prowess
- Excellent communication and interpersonal relationships
- Organized, dependable, collaborator, and willing to learn
- Microsoft Office Products: Word, Excel, PowerPoint, and Teams
- Proficient with CLEAR, Sales Force, Landex, Advanced MS Office Suite, Concur, Vantaca, Smartwebs, Cornerstone, Reynolds, Formstack, and Yooz
- Logistics and Schedule Management
- Business Correspondence
References
REFERENCES FURNISHED UPON REQUEST
Volunteer Experience
- SOS Children's Village
- Broward County school system and Girl Scouts of South Florida
- JM Family philanthropy opportunities for African Achievers Award, JM Family Annual Celebration, Jim Moran Golf Classic
Timeline
Executive Assistant
Abrazo Acquisition Group / One86 Group
08.2020 - Current
Marketing Sr. Meeting & Event Coordinator
JM Lexus
01.2013 - 01.2020
Wholesale Clerk
JM Lexus
01.2013 - 01.2020
Administrative Assistant & Field Service Representative
Oakwood Corporate Housing
06.2010 - 01.2013
Administrative Assistant
Oakwood Corporate Housing
01.2004 - 06.2010
Lexus College
PBCC
Robert Morgan Vo. Tech. Institute
Nursing
Professional Career Development Institute
Mulberry High School
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