Jennifer Farmer
Summary
Dedicated administrative professional with successful experience in office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, productive, and quick learning. Excels at aiding and anticipating company leaders needs with key functions. Analyzes, prioritizes, and completes tasks with professionalism.
Overview
6
6
years of professional experience
Work History
Administrative Assistant
Laughlin Spence Civil Engineers
11.2018 - Current
- Delivers excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensures accurate record-keeping with diligent data entry and database management for vital company information.
- Assists coworkers and staff members with special tasks on daily basis.
- Manages paper and electronic filing systems by routing various documents.
- Opens and properly distributes incoming mail to appropriate individuals.
- Maintains confidentiality when handling sensitive information, protecting company interests, and employee privacy.
- Handles administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
- Coordinates and books airfare, hotel and ground transportation, and prepared itinerary to facilitate successful trips.
- Manages inventory levels for office supplies.
- Anticipates the needs of executives.
- Responds to emails and other correspondence to facilitate communication and enhance business processes set in the company's voice.
- Schedules appointments and handles calendars for senior leadership.
- Manages budgets and expenses, maintaining financial records for accurate reporting and analysis.
- Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
- Updates and maintains confidential databases and records.
- Screens personal and business calls and directs to appropriate party.
- Used QuickBooks to produce monthly invoices, reports, payroll, payroll taxes, and draws.
- Handles confidential and sensitive information with discretion and tact.
- Handles payroll processing for employees, ensuring timely payment and adherence to tax regulations.
- Monitors incoming payments from clients, ensuring prompt application of funds against outstanding invoices.
- Prepares monthly bank reconciliations to ensure accurate representation of company's financial position.
- Supports year-end closing procedures by preparing adjusting journal entries as needed.
- Reduces errors in financial reporting by conducting thorough reviews and ensuring accurate data entry.
- Provides support during audits by supplying requested documentation promptly and accurately.
- Communicates proactively with appropriate staff regarding any issues or concerns related to bookkeeping tasks.
- Maintains compliance with tax laws, ensuring timely filing of all required documents.
- All accounts payable and receivable.
- Renewal of professional licenses, insurances, programs, and supplemental/educational resources.
- In addition to my role I also act as support staff for three California Special Districts.
Education
General Studies
Yuba College
Marysville, CASkills
- Executive Support
- Interpersonal communication
- Professional and mature
- Resourceful
- Computer skills
- Customer service
- Professional communication
- Data entry
- Office management
- Maintaining schedules
- Confidentiality
Timeline
Administrative Assistant
Laughlin Spence Civil Engineers
11.2018 - Current
General Studies
Yuba College
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