Jennifer Fiallos
Chelsea,MA
Summary
Dynamic professional with extensive experience at Salter Healthcare, excelling in bookkeeping and data management. Proven ability to enhance operational efficiency through meticulous record-keeping and effective communication. Skilled in cash flow management and adept at prioritizing tasks, ensuring timely financial transactions and compliance with regulations.
Overview
13
13
years of professional experience
1
1
Certification
Work History
WIDA Language Assessor / Data Intake Specialist / Administrative Assistant
City of Chelsea
Chelsea, MA
01.2020 - Current
- Assigned licenses to ESL teachers for the Renaissance program.
- Assessed students' language skills through standardized tests measuring verbal, listening, reading, and writing abilities.
- Recommended appropriate programs based on assessment results.
- Evaluated datasets for consistency, accuracy, and completeness.
- Interacted with families and team members to obtain information on new and existing students.
- Registered and updated student information on a daily basis.
- Identified and corrected data entry discrepancies, offering recommendations for improvement.
- Assisted the homeless liaison with tracking and updating student data in compliance with McKinney-Vento and ESSA guidelines.
- Scheduled and followed up on parent appointments regarding student placement.
- Coordinated and validated data entries, ensuring accuracy and timely completion of tasks.
- Managed incoming and outgoing communications (phone calls, emails, and mail).
- Prepared, proofread, and edited correspondence, reports, presentations, and other documents.
- Maintained organized filing systems, both electronic and paper.
- Managed office supplies and ensured office equipment was well-maintained.
- Served as a primary point of contact for internal and external stakeholders.
Bookkeeping Clerk / Accounts Payable Clerk / Administrative Assistant
Jacob B Trucking Corporation
Chelsea, MA
11.2017 - 05.2023
- Managed coordination of trucks and destinations and negotiated contracts with vendors and suppliers.
- Supervised a team of 5+ employees and maintained driver records.
- Managed the FMCSA portal for drug test reporting and other compliance-related activities.
- Processed payroll through ADP and reviewed daily system approvals for drivers.
- Oversaw invoicing and payment collections from vendors, ensuring timely financial transactions.
- Reconciled monthly and yearly accounts receivable (AR) and assisted with year-end tax preparation.
- Applied proper accounting codes to invoices, receipts, and files.
- Supported management with financial planning, budget tracking, and annual expense forecasting.
- Provided administrative support by managing calendars, arranging travel, and coordinating meetings.
- Maintained accurate and up-to-date filing systems, preparing documents for internal and external meetings.
- Handled confidential information and resolved inquiries from clients and management.
Patient Accounts / Accounting Bookkeeper
Salter Healthcare
Winchester, MA
08.2014 - 01.2020
- Developed and maintained a chart of accounts for financial transactions.
- Verified, allocated, and posted transactions to subsidiary accounts, ensuring accuracy.
- Reconciled general ledgers on a weekly, monthly, and yearly basis.
- Responded promptly to customer inquiries via email and phone.
- Processed payments, including checks, cash, and credit card transactions.
- Billed MassHealth and hospices on a monthly basis.
- Assisted clients with the MassHealth application process.
- Maintained and processed invoices, deposits, and financial logs.
- Worked closely with senior accounting staff to prepare financial documents, budgets, and year-end reports.
- Reconciled and corrected financial records to maintain accuracy.
- Ensured proper filing and categorization of financial documents for future reference.
Medical Records / Health Information Clerk / Hospital Admissions Coordinator
Salter Healthcare
Winchester, MA
09.2012 - 08.2014
- Processed and maintained patient data records while ensuring confidentiality.
- Provided data access to physicians and nurses, safeguarding patient privacy.
- Enrolled new doctors in the medical coordination system, tracking relevant patient health data.
- Organized and maintained patient chart filing system for quick data retrieval.
- Scheduled and managed patient appointments, including follow-up visits.
- Conducted facility tours for prospective residents and their families.
- Assisted in the patient admission process, complying with federal and state regulations.
- Answered phone calls and messages, scheduling appointments and handling patient inquiries.
Education
Associate of Arts - Business Administration
Bunker Hill Community College
Charlestown, MA05-2027
High school diploma - Reports,Dashboards, And Customer Sucess in Salesfo
Chelsea High School
Chelsea, MA06-2023
Skills
- High proficiency in computer skills
- Ability to prioritize
- Ability to multi-task
- Ability to manage time effectively
- Bookkeeping
- Reconciling experience
- Cash flow planning
- Cash flow management
- Office management
- Collections accounts experience
- PointClickCare knowledge
- Database Management
- Data entry
- Record keeping
- Good Telephone Etiquette
- Travel Planning
- Event Planning
- Customer service experience
- Excellent verbal communication skills
- Excellent written communication skills
- Document preparation
- Filing
- Office Equipment Operations
- Year end closing experience
- Revenue generating experience
Certification
- Sales Essentials Certificate, Salesforce.com, 2023
- Language Assessor - WIDA Screener, 2021
- Customer Service, 2012
Languages
- English
- Spanish
Timeline
WIDA Language Assessor / Data Intake Specialist / Administrative Assistant
City of Chelsea
01.2020 - Current
Bookkeeping Clerk / Accounts Payable Clerk / Administrative Assistant
Jacob B Trucking Corporation
11.2017 - 05.2023
Patient Accounts / Accounting Bookkeeper
Salter Healthcare
08.2014 - 01.2020
Medical Records / Health Information Clerk / Hospital Admissions Coordinator
Salter Healthcare
09.2012 - 08.2014
Associate of Arts - Business Administration
Bunker Hill Community College
High school diploma - Reports,Dashboards, And Customer Sucess in Salesfo
Chelsea High School