Summary
Overview
Work History
Education
Skills
Timeline
Jennifer Gailitis

Jennifer Gailitis

Roscommon,MI

Summary

Highly proficient coordinator and problem-solver dedicated to streamlining operations and creating accomplished organizational efficiency. Uses independent decision-making skills and sound judgment to positively impact continual business office success. Looking to obtain a greater professional opportunity.

Overview

20
20

+Years of professional experience

Work History

Accounts Payable Coordinator

Kirtland Community College
02.2019 - Current
  • Responsible for Finance Director's point of view in decision making
  • Process 600+ monthly invoices, reviewing for accuracy and completeness
  • Process and manage daily purchase orders with invoices,
  • Process bi-monthly check and ACH disbursements, totaling up to one million monthly
  • Maintain vendor credit spreadsheet for reimbursements and records
  • Implemented new accounting processes to decrease spending and work flow downtime.
  • Compile and develop vendor ACH spreadsheet for implementation of electronic payment distribution
  • Follow up on missing forms and delinquent accounts & resolve discrepancies
  • Research and respond to 50+ daily email correspondence inquiries from vendors and staff,
  • Process and produce daily A/P budget line reports
  • Managed fleet vehicles for employee use, maintenance and record keeping
  • Prepare monthly schedules of expenditures, maintenance, projects and other reports as needed

Financial Services Specialist

Kirtland Community College
10.2012 - 02.2019
  • Independently serve as main campus Financial Services Department administrative/accounting specialist
  • Manage internal payment plans and delinquent student accounts
  • Prepare department deposits of cash, check and charge, generating $100,000+ monthly
  • Interact with other departments, employees, students, agencies and problem solve when needed
  • Review and prepare 50+ cases per day of financial aid paperwork
  • Assist in managing athletic fund proceedings, handle incoming golf equipment/dissemination
  • Process payments for student accounts, receivables transactions, third party & various invoicing
  • Submit semester refund disbursement notices via email to students & mail refund checks
  • Handle business phones, emails, face-to-face, 100+ daily

Administrative Support Specialist

Kirtland Community College, Student Success Center
05.2010 - 10.2012
  • Administrative assistant to counselor and staff of academic advisors
  • Manage counseling and student support service appointments, agenda & meeting minutes, coordinate college visits, correspondence, workshops, spreadsheets, data reports, brochures, files
  • Maintain counseling and employment websites and bulletin boards serving students and public
  • Established testing accommodations for special needs students and grant disbursal procedures
  • Monitor/arrange student employee work schedules to provide adequate coverage
  • Catering assistance and signage placement for campus orientation events
  • Managed over 75 student interactions per day in person, phone, mail or e-mail
  • Surpassed team goals by partnering with colleagues to implement best practices and protocols.

Word Processing Assistant

State Of Michigan, Department Of Human Services
05.2008 - 05.2009
  • Effectively provided clients with assistance at reception desk and on phones
  • Accurately processed 50+ daily, assistance applications for services and appointments
  • Accounting reconciliation, analyzed and balanced monthly state reports
  • Performed central registry and child daycare clearances utilizing state and federal databases
  • Opened Bridge cards for clients, 50+ weekly
  • Processed mail, transferred cases, printed business cards & labels and other miscellaneous office procedures as necessary

Region Secretary

STATE OF MICHIGAN, BUREAU OF CONSTRUCTION CODES & FIRE SAFETY
07.1999 - 09.2003
  • Secretary to Region Supervisor and four field offices covering northern lower and upper peninsula
  • Multi-task office functions including meeting minutes, report writing, managing spreadsheets, quarterly reporting, troubleshooting and routine office duties
  • Developed and managed statewide complaint activity reporting, continually over 75 open cases
  • Regional staff liaison; made arrangements for travel and meetings, expense voucher proceedings
  • Organized logistics and materials for each meeting and took detailed notes for later dissemination
  • Complimented for development of methods to improve operations for greater efficiency and quality.

Department Secretary/Office Assistant

MICHIGAN STATE UNIVERSITY – CLINICAL CENTER, Pediatric Endocrinology Clinic
01.1995 - 05.1999
  • Effectively provided physician administrative support
  • Edited and proofread documents for accuracy and completeness
  • Produced physician’s dictation, documents, managed calendar
  • Served as clinic coordinator assisting patients and their families in need, 50+ per week
  • Interacted with numerous public and private agencies and university administrators
  • Ordered office supplies and kept office stocked with needed resources to operate smoothly.
  • Analyzed and processed legal requests and subpoenas
  • Managed evening office functions including: scheduling, clinic coordination, transcription, filing, mailing, equipment and supply maintenance, data entry and telephone reception

Medical Administrative Assistant

MYUNG HO HAHN, M.D., P.C
04.1993 - 01.1995
  • Managed account ledgers, accounts payable/receivable, processed daily deposits, generating $50,000 monthly
  • Maintained accurate patient records, appointments, charts, procedure scheduling, follow-ups
  • Produced business correspondence/scheduled physician meetings, conferences, appointments

Education

Associate of Applied Science - General Office Services

Lansing Community College, Lansing, MI

Administrative Office & Clinical Coursework

General Studies

Certificate in Medical Assisting - Medical Assisting

Lansing Community College, Lansing, MI

Business Courses

Kirtland Community College, Grayling, MI
  • Relevant Coursework: Micro & Macro Economics
  • Psychology
  • Ethics

Skills

  • Accounts Payable and Receivable
  • Office Management Software
  • Microsoft Office
  • Office Supplies and Inventory
  • Capital Expenditures
  • Vendor Engagement
  • Credit and Collections
  • Petty Cash Disbursement
  • Spreadsheet and Database Creation
  • Billing and Invoicing
  • Business Correspondence
  • Workload Prioritization

Timeline

Accounts Payable Coordinator - Kirtland Community College
02.2019 - Current
Financial Services Specialist - Kirtland Community College
10.2012 - 02.2019
Administrative Support Specialist - Kirtland Community College, Student Success Center
05.2010 - 10.2012
Word Processing Assistant - State Of Michigan, Department Of Human Services
05.2008 - 05.2009
Region Secretary - STATE OF MICHIGAN, BUREAU OF CONSTRUCTION CODES & FIRE SAFETY
07.1999 - 09.2003
Department Secretary/Office Assistant - MICHIGAN STATE UNIVERSITY – CLINICAL CENTER, Pediatric Endocrinology Clinic
01.1995 - 05.1999
Medical Administrative Assistant - MYUNG HO HAHN, M.D., P.C
04.1993 - 01.1995
Lansing Community College - Associate of Applied Science, General Office Services
Lansing Community College - Certificate in Medical Assisting, Medical Assisting
Kirtland Community College - , Business Courses

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