Jennifer Garcia Alvarez
Cicero,IL
Summary
Organized and detail-oriented administrative professional with experience supporting back-office operations, documentation, Excel-based tracking, and cross-department coordination. Background in administrative and billing support within fast-paced environments. Bachelor's degree in Business Administration, with graduate studies in Accounting in progress. Seeking an Administrative Assistant or Office Support role in a structured, team-oriented organization.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Administrative Assistant
Alined Consulting
Chicago, Illinois
11.2025 - 12.2025
- Provided administrative and billing support.
- Assisted with expense report review, invoice documentation, and recordkeeping.
- Performed Excel-based data entry and tracking to support internal workflows.
- Worked within QuickBooks, JobDiva, and Bill.com to support administrative and billing processes.
- Handled confidential documents in an organized fashion according to established protocol.
- Managed database systems containing customer contact information.
Administrative Assistant
Michael Lewis Company
McCook, IL
07.2022 - 08.2024
- Supported daily office and back-office operations within the Operations team.
- Developed and maintained an Excel-based attendance tracking system used by HR and department managers.
- Provided accurate attendance data and reporting to support operational oversight.
- Maintained organized electronic and paper documentation for operational and administrative use.
- Conducted physical inspections of outgoing shipments for accuracy, completeness, and damage prevention.
- Coordinated communication between operations, purchasing, warehouse, and administrative teams.
- Supported logistics documentation and verification for recurring outbound shipments.
Office Assistant
Sunset Auto Sales
Highland, Indiana
04.2018 - 03.2019
- Organized office files and maintained accurate customer records.
- Processed sales paperwork and ensured timely documentation completion.
- Collaborated with sales staff to support daily operations and customer service.
- Maintained inventory of office supplies and placed orders when necessary.
- Facilitated communication between management and staff to streamline workflows.
- Maintained an organized filing system of paper documents and electronic files.
Education
Master of Science - Accounting
DePaul University
Chicago, IL01-2027
Bachelor of Science - Business Administration
DePaul University
Chicago, IL11-2024
Skills
- Accounts payable support
- Three-way matching (receiving side)
- Receiving and inventory documentation
- Invoice documentation
- Expense report processing
- Microsoft GP
- Billcom
- QuickBooks
- JobDiva
- Microsoft Excel, Word, Outlook
- Attention to detail
- Documentation accuracy
- Cross-functional communication
- Time management
Languages
English
Native/ Bilingual
Spanish
Native/ Bilingual
Certification
UnderstandingFinancialStatements:CompanyPosition
References
References available upon request.
Timeline
Administrative Assistant
Alined Consulting
11.2025 - 12.2025
Administrative Assistant
Michael Lewis Company
07.2022 - 08.2024
Office Assistant
Sunset Auto Sales
04.2018 - 03.2019
Master of Science - Accounting
DePaul University
Bachelor of Science - Business Administration
DePaul University