Jennifer Gist

I have a hybrid work schedule with minimal supervision. I am Responsible for purchasing supplies for various departments at Harbor UCLA Hospital. I am required to submit and track orders. I communicate with end users, vendors, and invoice procesing via phone and email. I keep records of my orders. Ensuring the vendor has received the purchase order, items get delivered and make it to the end user.

• Shipping & Receiving: Assist with the constant flow of the department

-In communication with:

Invoice Processing to assist in gaining delivery confirmation and signatures from end users,

Procurement when delivered goods and item descriptions in ECAPS do not match, delivery discrepancies, when a PO is still in draft or canceled, or no PO was provided at all with the delivery.

Hospital staff (doctors, nurses, clerks etc..) to collect signatures, locate goods, provide ETA's, handle mis-delivered items.

-Check contents of boxes to ensure the proper items were delivered

-Answer a heavy volume of calls as well as sending many emails a day

-Responsible for inbound and outbound shipments for various departments within the hospital, creating shipping labels

-Using ECAPS on a daily basis to check the status of GHX orders, quantity and price modifications, receiving and upload digital copies of all signed packing slips for invoice processing to submit payments.

-Monitor office supplies letting management know when items need to be ordered

- File Keeping

• Ordering items for various departments, maintaining par levels, delivering in a timely manner.
• Cycle counts
• Extensive knowledge of the items we have in the warehouse, their location
• Understanding and implementing policy

• Transporting passengers to requested destinations
• Engaging with all passengers in a courteous and friendly manner
• Completing routes timely, safely, and efficiently
• Maintained a 4.9 out of 5 star rating

• Managed up to 40 security employees
• Effectively resolved issues with patrons and employees
• Documented escalated incidents, and determined resolutions with upper management
• Upheld and enforced company policies and procedures
• Assisted with clerical duties including but not limited to answering phones, sending faxes, drafting schedules
• Reviewed, corrected and submitted timesheets
• Floated to various security sites to assist with short staffing

• Responsible for overseeing construction workers on selected construction sites
• Provided accounts payable and accounts receivable support
• Direct contact at main construction office
• Reported accident and injury incidents at construction sites to management
• Managed and paid invoices
• Assisted with clerical duties including but not limited to answering phones, sending faxes, drafting schedules