Salesforce
JENNIFER GOERGEN
Senior Executive Assistant, Marketing Coordinator
Apple Valley,MN
I dwell in possibility.
Emily Dickinson
Summary
Highly skilled Senior Executive Assistant and Marketing Coordinator with nearly 20 years of experience supporting top executives and fostering seamless organizational operations. Renowned for anticipating needs, prioritizing workflows, and ensuring accuracy. Highly skilled in managing communications, coordinating complex schedules and travel logistics, and handling confidential information. Proficient in Microsoft Suite, document creation, and presentation design. Strong and enthusiastic collaborator with a proven track record in streamlining processes and enhancing workplace culture. Passionate about fostering positive environments and driving organizational success through effective communication, administrative support and relentless optimism.
Overview
20
20
years of professional experience
Work History
Sr. Executive Assistant & Marketing Coordinator
NutriStudents K-12
Eagan, MN
10.2023 - Current
- Enhance efficiency and proactively address the needs related to Executive and Director-level calendars, activities, priorities, and initiatives.
- Develop comprehensive marketing and communication strategies to align with company goals, increasing brand awareness and engagement.
- Craft and edit compelling website content, newsletters, and marketing campaigns, ensuring high-quality creative assets through collaboration with design and media teams.
- Manage strategic social media content to drive interest and engagement across platforms.
- Utilize data-driven insights and analytics to optimize campaigns and inform strategic decisions.
- Collaborate with various departments to achieve common goals and enhance cross-functional teamwork.
- Employ creative and articulate communication to persuade and inspire internal teams, ensuring successful execution of strategies.
- Contribute to policy and corporate culture updates by writing internal manuals and memoranda.
- Provide strategic counsel to senior leadership on internal and external brand reputation.
- Prepare detailed reports, memos, invoices, and letters for clear and effective communication.
- Manage data entry and maintenance in Pardot, Salesforce, and QuickBooks, ensuring accurate records and financial compliance.
- Coordinate scheduling and logistics for conferences and monthly meetings, ensuring seamless execution.
- Organize regular departmental meetings, distribute agendas, and record minutes to enhance team collaboration.
- Improve office efficiency through the implementation of organized filing systems and document management processes.
Executive Assistant
ddms Inc
07.2017 - 09.2023
- Optimized Executive calendars, scheduled meetings for CEO, CFO, and six Sr. Project Managers, and coordinated travel arrangements increasing leadership efficiency.
- Streamlined internal communication processes for improved employee engagement and productivity.
- Coordinated high-profile events, elevating company''s profile within the industry and community.
- Collaborated with cross-functional teams to develop cohesive messaging for corporate updates and announcements.
- Prepared, analyzed, and distributed over 150 monthly invoices to maximize accounting accuracy.
- Documented and distributed notes for Senior Leadership staff and Steering Committee meetings, increasing team productivity by following up on action items.
- Facilitated training and onboarding for incoming staff.
Improved team productivity by implementing systems to organize office supplies. - Proofread, edited, and created engaging copy for proposals, website content, and social media posts.
- Processed travel expenses and reimbursements for executives, ensuring timely payments.
General Accountant & Administrative Assistant
Biothera Pharmaceuticals, Inc
Eagan, MN
01.2005 - 01.2017
- Provided administrative support to CFO and SVP of Treasury, enhancing efficiency.
- Handled day-to-day accounting processes to drive financial accuracy.
- Reconciled accounts and reviewed monthly financial data.
- Examined, reviewed and gathered financial statements for government entities.
- Communicated with customers to immediately find resolutions for escalated accounting issues.
- Provided exceptional customer service to clients, addressing inquiries promptly and professionally.
- Managed executive travel expense reporting and calendar management.
- Enhanced office efficiency by streamlining administrative processes and implementing new organizational systems.
- Maintained confidentiality by handling sensitive documents and communications with discretion and care.
- Coordinated logistics for large-scale conferences, ensuring smooth operations and positive experiences for all attendees.
- Coordinated internal events that increased employee engagement such as team-building activities and holiday parties.
- Negotiated favorable contracts with vendors, reducing costs while maintaining quality of services and products.
- Collaborated with cross-functional teams to ensure seamless execution of events from concept to completion.
- Balanced competing priorities effectively, managing multiple projects simultaneously to ensure successful and timely completion of all tasks.
Education
BA - History
Skills
- Digital Marketing
- Social Media Management
- Administering Social Media Accounts
- Social Media Content Development
- Email Blasts and Newsletters
- Creative Messaging
- Content Coordination
- Marketing Collateral Development
- Campaign Coordination
- Landing Page Optimization
- Messaging Strategy
- Business Writing
- Content Writing
- Blogging
- Internal and External Communications
- Interpersonal Communications
- Critical Thinking
- Research Abilities
- Professional Correspondence Writing
- Executive Support
- Executive Presentation Development
- Calendar Management
- Event/Travel Coordination
- Problem Resolution
- Document Preparation
- Proofreading
- Advanced MS Office Suite
- Adobe Creative Suite
- Intuit QuickBooks
- SharePoint
- Google Docs
- Basic Accounting
- Invoicing
- Expense Reporting
- Report Generation
- Meeting Agendas and Minutes
- Employee Training
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Sr. Executive Assistant & Marketing Coordinator - NutriStudents K-12
10.2023 - Current
Executive Assistant - ddms Inc
07.2017 - 09.2023
General Accountant & Administrative Assistant - Biothera Pharmaceuticals, Inc
01.2005 - 01.2017
University of Wisconsin - Madison - BA, History
Work Preference
Work Type
Full TimeContract WorkLocation Preference
RemoteHybridImportant To Me
Work-life balanceWork from home optionCompany CulturePaid time offCareer advancementHealthcare benefitsFlexible work hoursPersonal development programs401k matchPaid sick leave4-day work weekSoftware
Pardot
Quickbooks
Deltek VantagePoint
Adobe Creative Suite
Interests
Writing
History & Current Events
Health & Wellness
Education
Outdoor Endeavors
Certification
- Certified Digital Marketing Professional, Digital Marketing Institute - Expected Completion: December, 2024
- Corporate Communications Specialization, Coursera - July, 2024