Jennifer Greene
Dyer,IN
Summary
Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Overview
30
30
years of professional experience
Work History
EXECUTIVE ASSISTANT
Tribune Publishing
04.2014 - Current
- Provides critical executive-level administrative support to the Executive VP of Digital Operations, Senior VP of Strategic Planning & Shared Services and other members of the executive management team to ensure success in the day-to-day operations.
- Implements processes and procedures that increased operational efficiency; manages daily functions of office.
- Maintains strict confidentiality with sensitive information, financial documents, records and personal matters.
- Conserves executive team’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information.
- Coordinates complex executive meetings and scheduling across numerous internal and external contacts.
- Developed and implemented office procedures, improving operational efficiency across departments.
- Facilitated onboarding of new team members, providing training on company processes and tools.
- Mentored junior administrative staff, promoting skill development and knowledge sharing within team.
- Manages extensive and complex domestic and international travel arrangements and coordinates pre-planning of trips.
- Assists with team building initiatives and overall support for maintenance of organizational culture and employee morale.
- Prepares and reconciles expense reports and departmental invoices for executive team and senior management group..
EXECUTIVE ASSISTANT
Tribune Publishing
05.2013 - 04.2014
- Provides comprehensive support for Executive VP of Human Resources effectively managing all essential administrative tasks.
- Handles and prepares discrete information related to employee relations, changes in organization, directives, initiatives, performances, appraisals, confidential information issues, and other sensitive HR-related matters.
- Prepares and improves presentation materials for executive-level meetings.
- Achieves financial objectives by assisting with administration of department budget by scheduling expenditures, analyzing variances, and initiating corrective actions.
- Processes expense reports, invoices, and Accounts Receivable/Payable.
EXECUTIVE ASSISTANT
2ND Federal Bank acquired by Hinsdale Bank & Trust
10.2010 - 01.2013
- Developed and maintained detailed administrative and procedural processes that reduced redundancy, improved accuracy and efficiency, and achieved organizational objectives at a community bank.
- Provided administrative and business support to the President/CEO, COO, CFO, Board of Directors, and other members of management team. Daily duties including opening and routing mail, preparing correspondence, receiving visitors, arranging conference calls and meetings, ordering supplies, maintaining executive team calendars.
- Fulfilled broad range of human resources functions including recruiting and training employees, administering benefits, resolving conflicts between employees and insurance carriers, and managing HR records.
- Maintained and processed payroll records and reports for accounting of salary/wages due, accruals, deductions, and other payroll functions using ADP Workforce Now.
- Was responsible for vendor management program and RFP processes for purchasing and professional services initiatives including obtaining supplier bids/proposals, performing cost analysis, and reviewing supplier qualifications.
- Administered all components of record management program including creating records management procedures, archiving records and managing inventory, and performing records clean out at all branches.
- Facilitated communication between executives and internal/external stakeholders to enhance collaboration.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Efficiently managed personnel files, maintaining confidentiality while keeping records up-to-date and organized.
- Developed and maintained HR policies and procedures.
MARKETING/CLIENT SERVICES ASSOCIATE
Dimensional Fund Advisors
05.2005 - 04.2010
- Worked with Senior VPs & Directors to build, maintain, & strengthen institutional client relationships at an investment management firm.
- Provided assistance for the production of marketing material and brochures. Liaised closely with the businesses graphics teams on design layout for brochure production.
- Prepared proposals, client reviews, and due diligence meeting materials for Regional Directors.
- Reviewed client reports/requests for accuracy, completion, and timeliness.
- Coordinated the planning and support of daily operational and administrative functions.
EXECUTIVE ADMINISTRATIVE ASSISTANT
Starshak Wehner & Co.
08.2003 - 05.2005
- Provided administrative support at an investment banking firm to the owner/partners and senior consultants.
- Prepared general correspondence, legal documents, client reports, and proposals.
- Maintained on site accounting records to ensure accurate monthly and quarterly reporting requirements.
- Prepared and submitted FINRA, SEC, and MSRB filing requirements.
ADMINISTRATIVE/MARKETING COORDINATOR
Baker Engineering, Inc.
06.1998 - 08.2003
- Supported management and senior staff in all aspects of marketing, administration, and operations.
- Supervised clerical staff and coordinated subcontractor/DBE activities.
- Planned and executed meetings, conferences, presentations, and events.
- Created and produced proposals, request for qualifications, presentations, and related communication materials.
- Researched and tracked strategic projects, and compiled status reports for senior management.
FINANCIAL CONTROL SPECIALIST
United Insurance Co.
10.1995 - 06.1998
- Served as receiver to clear delinquent and discrepant balances in order to maintain the integrity of the district financial records.
- Reconciled 1st district office bank and cash suspense accounts on a monthly basis.
- Investigated discrepancies between company records and bank records.
- Audited agent policyholder records and investigated claims of unethical practices of field staff.
- Trained and assisted district administrators with banking procedures.
Education
Bachelor Degree - Business Administration
ROBERT MORRIS UNIVERSITY
Chicago, IL09.1994
Skills
- Executive support
- Office management
- Effective presentations
- Documentation and reporting skills
- Vendor relationship management
- Travel logistics management
- Schedule & calendar planning
- Skilled in technology use
- Information confidentiality
- Meticulous attention to detail
- Strong problem solver
- Professional and mature
Timeline
EXECUTIVE ASSISTANT
Tribune Publishing
04.2014 - Current
EXECUTIVE ASSISTANT
Tribune Publishing
05.2013 - 04.2014
EXECUTIVE ASSISTANT
2ND Federal Bank acquired by Hinsdale Bank & Trust
10.2010 - 01.2013
MARKETING/CLIENT SERVICES ASSOCIATE
Dimensional Fund Advisors
05.2005 - 04.2010
EXECUTIVE ADMINISTRATIVE ASSISTANT
Starshak Wehner & Co.
08.2003 - 05.2005
ADMINISTRATIVE/MARKETING COORDINATOR
Baker Engineering, Inc.
06.1998 - 08.2003
FINANCIAL CONTROL SPECIALIST
United Insurance Co.
10.1995 - 06.1998
Bachelor Degree - Business Administration
ROBERT MORRIS UNIVERSITY
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