Jennifer Guider
Saugus,MA
Summary
Experienced Office Manager with a proven track record of streamlining operations and improving efficiency. Friendly, professional, detail oriented, and highly organized with over 25 years in the machining industry.
Overview
30
30
years of professional experience
Work History
Office Manager
Mechanical Dynamics & Analysis, LLC
Danvers , MA
08.2022 - Current
- Responsible for all office related operations for a manufacturing facility that specializes in gas and steam turbine engines.
- Assistant to the Plant Manager, drafting letters, memos, and reports, coordinating calendars, welcoming visitors, and scheduling maintenance and repairs.
- Full administrative support to mechanical engineers, programmers, and machinists.
- Full cycle procurement for the office and manufacturing.
- Enters and receives all purchase orders, working closely with the finance team to ensure accuracy and timely payments.
- Responsible for the shipping logistics of all inbound and outbound materials and customer orders using LTL and small parcel carriers.
- Invoices all customer and inter-company orders paying close attention to pricing, quantities, and freight details.
- Records and maintains an extensive electronic file of parts set-up information and process documentation.
- Budgeting responsibilities.
- Performed daily EHS safety walks to mitigate or prevent employee injury by identifying emerging issues and implementing necessary improvements.
- Liaises with IT to ensure all terminals, work stations, and office equipment are running smoothly.
- Assists Human Resources with new hire onboarding.
- Proficient in Epicor (ERP) and Microsoft 365.
Office Administration/Accounting/HR
W.J. Roberts Co., Inc.
Saugus , MA
04.1994 - 08.2022
- Responsible for all aspects of the daily operations of a large volume machine shop.
- Senior member of the sales/customer service team (+25 years).
- Handled escalated customer service complaints, lost shipments and RMA's.
- Weekly Payroll preparation for payroll company submission.
- All Human Resources responsibilities. (Onboarding, Long and short term disability, assisting employees with 401K issues).
- 401K Administrator, legally responsible for accurate and timely filings for all government agencies.
- Accounts Payable/Receivable. (Daily processing of all incoming and outgoing cash via check, credit card, and ACH as well as all bill entries ensuring receipt of product, proper pricing, and timely payments).
- All General Ledger entries.
- Mid-month and month end accounting tasks. (Trial balance, bill pay and corporate credit card reconciliation).
- Month end inventory corrections and control.
- Main contact for technical assistance and support for our ERP software.
- Maintained an extensive hard copy filing system for sales and accounting.
Education
Bachelor of Science - Criminal Justice
Salem State University
Salem, MA05-1995
Skills
- Office Management
- Supply Management
- Administrative Support
- Expense Reporting
- Document Management
- Organizational Skills
Timeline
Office Manager
Mechanical Dynamics & Analysis, LLC
08.2022 - Current
Office Administration/Accounting/HR
W.J. Roberts Co., Inc.
04.1994 - 08.2022
Bachelor of Science - Criminal Justice
Salem State University
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