Jennifer Harlow
Richmond,VA
Summary
Dedicated Assistant Business Manager with eighteen years of progressive experience in business management, accounting, and procurement functions. Proficient in PeopleSoft, MS Excel, MS Word, and Oracle.
Overview
18
18
years of professional experience
1
1
Certification
Work History
Assistant Business Manager
Department Of General Services-OFMS
07.2021 - Current
- Perform all accounting functions for OFMS including accounts payable, and accounts receivable, and log/track in Peoplesoft. Develop financial, and statistical reports and cash balance forecasts. Utilize small purchase procurement, and assist with asset management.
- Procure goods and services for OFMS to include vehicle assets for assignment, utilizing small purchase credit card and DPS contracts. Maintains database of Master Equipment Leasing Program exceeding $120 million. Working knowledge of APSPM and VIPPA policy and procedures. Assist Business Manager in reviewing budgets, monitoring expenditures, reconciling data, preparing reports, and making recommendations.
- Manage the business unit records and retention procedures. Anticipated financial impact from operational issues and worked with leadership to develop solutions. Work independently and assist to motive team members to accomplish business goals.
Administrative Assistant
Virginia Department Of Agriculture And Consumer Services
04.2020 - 07.2021
- Administrative Assistant for the Office of International Marketing and the Office of Domestic Marketing. Duties include provided support for program management, International Director and staff to include managing the work flow and individual agendas; process, track and submit invoices for six contractor offices, maintained expense Excel spreadsheet for contractor offices for over 200K in reimbursables.
- Reviewed and tracked contract progress in regards to monetary contractual amounts ensuring within contract specifications, required accounting documents and components of contract and contract law. Reviewed expenditure data, monthly financial details report and calculated anticipated end-of-fiscal year expenses for Division for Project Manager review.
- Processed payments and reconciled small purchase card for International Marketing's expenses to include office supplies, trade shows and membership registrations, entered orders into eVA when required with appropriate expenditure and cost codes. Reviewed, sorted, and processed documents and correspondence; scheduled appointments, made travel arrangements, processed employee travel reimbursements and provided support for trade events. Maintained filing systems; reviewed and processed paperwork such as travel requests, itineraries, reimbursement requests, and account vouchers/requisitions; and maintained/purchased office supplies and equipment.
- Act as vehicle coordinator for the division, updated mileage reports monthly in Oracle, and produced mileage log report for VDACS transportation officer.
- Comprehensive knowledge of office administrative and financial practices and procedures is needed. Ability to handle a wide diversity of responsibilities and prioritize work assignments to effectively meet deadlines. Built Excel spreadsheets, understood financial data and updated systems; independently made decisions and recommended solutions based on policies and procedures; and worked with and interacted with agency employees, other government agencies and the general public involving a wide range of personalities required along with the demonstrated ability to interpret and apply policies and procedures. Extensive ability to use personal computers with proficiency in MS Office Suite.
Receptionist
Department of General Services-OFMS
12.2019 - 04.2020
- Provided administrative and customer service support to Planning and Deployment Manager/Acting Director, Planning and Deployment Team Lead and fleet customers. Procured office supplies and goods for fleet staff utilizing state mandatory sources and contracts in eVA, abiding by all policies outlined in APSPM and eVA procurement practices.
- Performed small purchase credit card reconciliation. Generated utilization reports for all leased fleet vehicles, evaluated usage when needed. Managed fleet vehicle calendar. Distributed mail, prepared correspondence, answer primary phone lines for Fleet Management, Planning and Deployment. Greeted customers, field questions/inquiries from customers.
- Maintained and updated Asset Works for new and reassignments, recalled and/or surplus vehicles. Assisted to maintain accident claim files.
Business Manager/Office Administrator
S.G. Harlow Jr. Electrical Contractor Svcs LLC
12.2009 - 12.2019
- Performed all financial activities including profit and loss statements and management reports. Completed bank reconciliations; created invoices and collected on overdue accounts. Researched and resolved billing disputes. Maintained accounts receivable, accounts payable, and general ledger entry via an automated accounting and financial system. Maintained budget, fiscal, and asset management.
- Lead budget development, monitored expenditures, reconciled data and prepared financial reports. Effective working relationships and promoted the development of contracted staff. Utilized accrual accounting methods in compliance with GAAP procedures. Maintained records management and retention schedule according to GAAP. Interned with a local bookkeeping company, Strothers Bookkeeping & Tax Service LLC to learn the practices and procedures of accounting and financial activities, saving the company nearly $10K per year in CPA costs, outsourcing and technical support.
- Performed clerical tasks, including answering incoming phone calls, sorting mail and mailing correspondence. Maintained effective working relationships with vendors, subcontractors, staff, and clients.
- Managed payroll and prepared payroll returns. Prepared and submitted required quarterly withholdings, and S-Corp federal and state tax return filings. Apply, and interpret statutes, laws, and code regulations for electrical permits, required workers' compensation benefits, and general liability insurance filings. Managed daily office operations, including client account, supply, inventory, and records management. Managed multiple projects, and prioritized workflow.
- Utilized Quickbooks and Microsoft Office Suite including Excel. Assisted with the hiring process and training of new employees. Improved business profits through innovative cost containment and revenue generation techniques.
Small Business Owner
Self employed
10.2005 - 12.2019
- Effectively managed three personally owned rental properties. Completed final move-out walk-through for tenants. Analyzed and evaluated monthly and quarterly financial statements, led budget development, monitored expenditures, and reconciled data reports.
- Maintained contractual agreement with tenants, if the contract was breached took appropriate actions to remedy breach, such as court proceedings. Verified that all customer complaints were handled promptly and appropriately. Carefully screened applicants for tenancy. Verified income, assets and expenses and completed file tracking sheet for each applicant. Increased profit margins by 15%. Prepared procurement reports for IRS and Virginia tax filings, performed tenant account reconciliations. Followed up on delinquent tenants and coordinated collection procedures. Maximized rental income while minimizing expenses through effective planning and best practices.
- Monitored the timely receipt and reconciliation of rent collections in accordance with landlord and resident statutes. Procured contract services for general repairs and home maintenance.
Administrative and Office Specialist II
Virginia State Corporation Commission
12.2005 - 07.2011
- Responded to customer requests via telephone, mail, email, and in person.
- Performed backup assistance to the front desk staff, and greeted and answered inquiries from customers at the front desk reception area. Assisted customers to obtain Corporate, Partnership, and LLC filings via microfiche and online.
- Acted as backup to the call center staff. Data entered corporate annual report filings, identified and resolved discrepancies.
- Acted as back-up bailiff for court hearings regulated by the State Corporation Commission in the Bureau of Insurance and Energy Regulations Divisions.
Education
Bachelor of Science - Business Administration
Liberty University
Lynchburg, VA12.2024
Virginia Contracting Associate
Virginia Institute of Procurement
Richmond, VA12.2019
High School Diploma -
Caroline High School
Milford, VA06.2001
Skills
- Comprehensive knowledge of accounting and auditing principles, accounts payable, accounts receivable, payroll, general ledger maintenance, invoicing, employee reimbursement and regulatory compliance guidelines
- Working knowledge and experience performing accounting activities in accordance with GAAP
- Working experience assisting with budget analysis, monitoring expenditures, reconciling data and compiling reports
- Advanced MS Office Suite knowledge, automated financial and accounting systems ( PeopleSoft Quickbooks)
- Experience utilizing small purchase procurement and reconciliation/audit of small purchase credit card
- Experience compiling expenditure data, process and tracking invoices, monitoring and reconciling budgets and funding programs
- Keen ability to analyze cost control, providing financial information that supports organizational goals and objectives
- Experience providing technical assistance in accounting, business and financial management policies and procedures
- Commonwealth of Virginia Contracting Associate (VCA)
Certification
Commonwealth of Virginia Contracting Associate (VCA), Virginia Institute of Procurement December 2019
Notary Public, Secretary of the Commonwealth, Registration number: 7876072
Membership
Virginia Government Finance Officer's Association
Timeline
Assistant Business Manager
Department Of General Services-OFMS
07.2021 - Current
Administrative Assistant
Virginia Department Of Agriculture And Consumer Services
04.2020 - 07.2021
Receptionist
Department of General Services-OFMS
12.2019 - 04.2020
Business Manager/Office Administrator
S.G. Harlow Jr. Electrical Contractor Svcs LLC
12.2009 - 12.2019
Administrative and Office Specialist II
Virginia State Corporation Commission
12.2005 - 07.2011
Small Business Owner
Self employed
10.2005 - 12.2019
Bachelor of Science - Business Administration
Liberty University
Virginia Contracting Associate
Virginia Institute of Procurement
High School Diploma -
Caroline High School
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