Jennifer Hartley
Hempstead,United States
Summary
Experienced Bilingual Administrative Assistant with a demonstrated history of working in the oil & energy industry.
Skilled in Nonprofit Organizations, Fundraising, Training, Community Development, and Community Outreach. Strong administrative professional with different areas of expertise. Along with several Human Resource certifications and experienced in onboarding employees.
Overview
11
11
years of professional experience
1
1
Certification
Work History
Fleet Manager
Flowchem
03.2023 - Current
- Purchasing and maintaining vehicles
- Deciding whether to lease or buy vehicles
- Assisting in the recruitment of quality drivers into the fleet
- Developing efficient driver schedules to maximize profits
- Managing drivers so they adhere to strict schedules
- Registering and licensing all vehicles under their management
- Finding ways to cut costs and maximize profits
- Developing strategies for greater fuel efficiency
- Maintaining detailed records of vehicle servicing and inspection
- Complying with U.S
- Department of Transport laws and regulations
- Scheduling regular vehicle maintenance to ensure operational efficiency
- Ensuring strict servicing and maintenance times to minimize downtime and maintain schedules
- Monitoring driver behavior and ensuring a high level of customer service
- Analyzing data to increase business operational efficiency
- Utilizing GPS systems to monitor drivers and track vehicles in case of theft
- Monitor all ELDs to ensure compliance
- Oversee 17 drivers who deliver to multiple states
- Oversee budget for millions of equipment
- Ensure all drivers complete allocations of expenditures.
Logistics Supervisor
Flowchem
06.2022 - 03.2023
- Ensuring that company policies are followed regarding vehicle maintenance, accident prevention, fuel efficiency, and other driving practices
- Maintaining safety standards for drivers, passengers, and pedestrians
- Communicating with dispatch to ensure that drivers have accurate information about their routes
- Conducting regular safety inspections of vehicles to ensure that they are in good working order
- Establishing procedures for employee performance evaluations
- Interviewing and hiring new employees, including performing background checks as needed
- Reviewing safety reports to identify opportunities for improvement
- Training new employees on safety procedures and company policies
- Assigning routes to drivers based on traffic patterns, customer needs, and other factors
Fleet Administrator
Flowchem
07.2021 - 03.2023
- Perform scheduled and routine clerical duties according to procedures
- Interface with other departments to ensure data is processed and coded properly
- Interface with Fleet peers, and help update specific apps, and track DOT regulation compliance for Fleet vehicles, equipment & tools
- Process/manage fuel cards and PINs, invoice processing, check processing as well as internal credit cards to ensure proper coding
- Extensive use of Excel spreadsheets and email
- Analyze and interpret trends for management review
- Monitor daily/weekly/monthly reports & system information to correct and prevent system errors and inaccuracies
- Coordinate vehicle accident/repair processing with business units and vendors including movement of vehicles with which may include receiving quotes for repairs and enter purchase requisitions for approvals
- General administrative duties: e.g., phone answering, filing, mailing distribution and processing, and office supplies ordering
- Process all AFE requests for future truck processes
- Update all Driver files and maintenance files to ensure accuracy for compliance purposes.
Inventory Control Specialist
Flowchem
07.2020 - 05.2021
- Maintains consistent stock of inventory, ordering new stock up to preauthorized limit as inventory dwindles
- Establishes and maintains backup source for high-demand items
- Assesses inventory reports and order patterns to identify items in need of automatic, recurring delivery
- Provides inventory reports to purchasing and inventory control manager
- Develops and maintains good working relationships with vendors
- Maintains accurate daily records of goods received and shipments made
- Manages and maintains inventory system; facilitates upgrades to related database and/or software under the direction of the purchasing or inventory control manager
- Conducts frequent spot and partial audits.
Bilingual Executive Administrative Assistant
Flowchem
02.2019 - 06.2020
- Updates JDA with employee change requests and processes paperwork
- Maintain accurate and easy-to-find files on a daily basis
- Distribute in-coming mail and faxes to department at least twice a day
- Complete routine and special analytical assignments under the direction of department management
- Maintain daily calendar for the department, which includes scheduling meetings and making arrangements for appointments
- Prepare all correspondence accurately with a professional/polished appearance
- Make travel arrangements on an as needed basis no later than 7 days prior to date of travel (under normal circumstances)
- Prepare expense reports on an as needed basis
- Serve as a liaison between the department and various corporate staff and Members any customers, applicants and vendors in a courteous, cooperative and professional manner
- Handle receptionist duties as needed
Supervisor
Interfaith Of The Woodlands
04.2014 - 01.2019
- Interpret and explain information such as eligibility requirements, application details, payment methods, and applicants' legal rights
- Interview benefits recipients at specified intervals to certify their eligibility for continuing benefits
- Keep records of assigned cases, and prepare required reports
- Compile, record, and evaluate personal and financial data to verify completeness and accuracy, and to determine eligibility status
- Answer applicants' questions about benefits and claim procedures
- Interview and investigate applicants for public assistance to gather information pertinent to their applications
- Initiate procedures to grant, modify, deny, or terminate assistance, or refer applicants to other agencies for assistance.
Patrol Officer
Navasota Police Dept
02.2013 - 08.2013
- Photograph or draw diagrams of crime or accident scenes and interview principals and eyewitnesses
- Evaluate complaint and emergency-request information to determine response requirements
- Patrol specific area on foot, horseback, or motorized conveyance, responding promptly to calls for assistance
- Investigate traffic accidents and other accidents to determine causes and to determine if a crime has been committed
- Direct traffic flow and reroute traffic in case of emergencies
- Issue citations or warnings to violators of motor vehicle ordinances
- Inform citizens of community services and recommend options to facilitate longer-term problem resolution
- Provide road information to assist motorists.
Reserve Police Officer
Hempstead Police Department
10.2012 - 02.2013
- Provide for public safety by maintaining order, responding to emergencies, protecting people and property, enforcing motor vehicle and criminal laws, and promoting good community relations
- Record facts to prepare reports that document incidents and activities
- Render aid to accident victims and other persons requiring first aid for physical injuries.
Education
Bachelor of Business Administration - BBA - Business Administration and Management, General
Ashford University
01.2023
Minor - Logistics, Materials, and Supply Chain Management
University of Arizona Global Campus
03.2022
Basic Police Officer Cert - Basic Police officer
Univeristy of Houston-Downtown
01.2016
Skills
- Organization Skills
- Human Resources (HR)
- Microsoft Excel/Powerpoint
- Critical thinking
- Problem solving
- Leadership
- Research expertise
- Bilingual
- Time management
- Marketing
- Recruiting
Certification
- Society for Human Resource Management Certifications
- Compensation & Benefits Management
- SHRM- Senior certified professional (SHRIM-SCP) Credential ID 23-47VSK
- Reasonable suspicion
- Managing DOT Safety & Compliance
- Transportation of Hazardous Materials
- DOT DER training course
Personal Information
Title: Fleet Manager
Timeline
Fleet Manager
Flowchem
03.2023 - Current
Logistics Supervisor
Flowchem
06.2022 - 03.2023
Fleet Administrator
Flowchem
07.2021 - 03.2023
Inventory Control Specialist
Flowchem
07.2020 - 05.2021
Bilingual Executive Administrative Assistant
Flowchem
02.2019 - 06.2020
Supervisor
Interfaith Of The Woodlands
04.2014 - 01.2019
Patrol Officer
Navasota Police Dept
02.2013 - 08.2013
Reserve Police Officer
Hempstead Police Department
10.2012 - 02.2013
Bachelor of Business Administration - BBA - Business Administration and Management, General
Ashford University
Minor - Logistics, Materials, and Supply Chain Management
University of Arizona Global Campus
Basic Police Officer Cert - Basic Police officer
Univeristy of Houston-Downtown
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