JENNIFER HAYES
Parsippany,NJ
Summary
Versatile Administrative Assistant/ Project Coordinator with background successfully executing diverse project tasks to meet deadlines. Highly skilled at communicating with colleagues, monitoring status and achieving key milestones. Enthusiastic problem solver and talented team player with attention to detail and excellent organizational skills. Motivated to learn, grow and excel.
Overview
8
8
years of professional experience
Work History
Administrative Assistant/ Project Coordinator
Stantec
Morristown, NJ
03.2017 - Current
- Work with Project Manager to eliminate blockers, monitor working hours, plans and expenditures. Ensure Administration Documents are carried out and filed with Document Controllers. Assists Project Manager/ Project Director in establishing project construction management objectives, policies, procedures and performance standards within boundaries of company policy. Responsible for preparing weekly progress reports and meeting minutes. Consistently adheres to and enforces internal Company processes and policies such as business and contracting rules.
- Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures. Preparing necessary presentation materials for meetings.
- Providing administrative support as needed. Project Audits, Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
- Conducted onboarding to help new hires adjust to administrative and performance aspects of jobs
- Created detailed expense reports to facilitate reimbursement for business expenses incurred
- Booked airfare, hotel and ground transportation to coordinate office travel
- Scheduled office equipment repair and maintenance to extend equipment lifespan and prevent unplanned downtime
- Edited documents to improve accuracy of language, flow and readability
Legal Assistant
McGiveny & Kluger
Florham Park, NJ
08.2015 - 09.2015
- Handled office scheduling and made notes for deadlines, motions and other important dates.
- Filed court documents and legal pleadings with court clerk on behalf of attorneys.
- Scheduled appointments, court appearances and depositions for busy law firm.
- Worked alongside attorneys, administrative assistants and fellow legal assistants on complex cases and legal processes.
- Worked alongside attorneys, administrative assistants and fellow legal assistants on complex cases and legal processes
Administrative Assistant
Advanced Health Media, Corporate Brokers
New Providence, NJ
11.2014 - 12.2014
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Scheduled office meetings and client appointments for staff teams.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
Legal Processor
Zuck & Goldberg
Mountain Side, NJ
09.2013 - 11.2013
- Checked completed work for proper spelling, grammar, punctuation and format.
- Interacted with public on phone and at reception desk to answer questions and resolve issues.
- Entered data into databases in alphabetic and numerical order.
- Maintained computer filing system to store, retrieve and update completed documents.
Paralegal
Verizon Wireless
Bedminster, NJ
02.2013 - 06.2013
- Assist attorneys with defending civil litigation matters, Support legal staff by managing day-to-day operations and clerical duties legal office; work with legal team in gathering case-related records
- Prepare pleadings, discovery, motions and notices, within case management system and transcribe legal dictation; File court documents and monitor case dockets; Prepare reports and documents for use during cases and correspondence;
- Open and close cases as per attorney requests; Maintain data reports; Handled Court complaints & summons documents; Scheduled and screened court dates; maintain daily log of case information including making necessary updates to specified files/documents
Business Operations Analyst
Perkin Elmer, & Company
Merck, NJ
01.2010 - 05.2012
- Confirm and issue all service order(s) to OEM (Vendor) providers; enter data into SAP system, including work order, purchase order creation and accurate asset and OEM (Vendor) information; close completed service orders and monitor open service orders to minimize delays in service
- File and retrieve quality documents within system; participate in developing SOP; partner with Relocation Team on obtaining Invoices’ from OEM (Vendor) & handling and sending to proper coordinators for approval for payments etc; Maintain confidentiality and discretion of all business and account related information; coordinate and oversee completion of special projects as needed
- Provide phone based and email support for the scientist community of designated account & general administrative support for the on-site service engineers; Manage on-site databases while also assisting other administrative staff with office workflow; organize & manage office duties as required
Education
BS - Business Administration
University of Phoenix
05.2012
Skills
- Meeting Support
- Expense Coordination
- Status Updates
- Records and Database Management
- Purchase Orders
- Administrative Support
- Microsoft Word
- Expense Reports
- Clerical Support
- Data Process Auditing
Timeline
Administrative Assistant/ Project Coordinator
Stantec
03.2017 - Current
Legal Assistant
McGiveny & Kluger
08.2015 - 09.2015
Administrative Assistant
Advanced Health Media, Corporate Brokers
11.2014 - 12.2014
Legal Processor
Zuck & Goldberg
09.2013 - 11.2013
Paralegal
Verizon Wireless
02.2013 - 06.2013
Business Operations Analyst
Perkin Elmer, & Company
01.2010 - 05.2012
BS - Business Administration
University of Phoenix
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