Jennifer Hinrichs
Spanaway,WA
Summary
Seasoned Subcontracts Administrator with demonstrated experience in managing contracts and negotiations. Strengths lie in maintaining compliance, developing subcontract specifications, monitoring contractor performance, and ensuring timely delivery of services. Proven track record of successful collaboration with vendors to achieve project objectives. Known for strict adherence to ethical standards and providing solutions that maximize efficiency.
Overview
14
14
years of professional experience
1
1
Certification
Work History
Subcontract Administrator
VECA Electric & Technologies, LLC
Seattle, WA
01.2019 - 09.2024
- Effectively handled the administration of subcontract, professional services, and independent consultant agreements in addition to managing on-site procurement purchase orders including change orders as per owner/general contractor requirements.
- Negotiated terms and conditions of subcontracts with in-house counsel to ensure compliance with the upper contract and minimal risk, including insurance requirements, and ensured that all deliverables were provided in a timely manner.
- Responded to and managed regulatory documents and forms, ensuring adherence to state and federal requirements.
- Assisted in creating, fully maintained, and updated subcontracts database for tracking purposes.
- Managed contract closeout process and resolved all issues before releasing final payment.
- Evaluated processes and procedures for subcontracting operations to identify areas for improvement, resulting in recommended changes and procedures for enhanced workflow management.
Lead Project Accountant
VECA Electric & Technologies, LLC
Seattle, WA
07.2014 - 01.2019
- Reviewed Owner/General Contractor contracts for billing requirements.
- Prepared monthly progress billings for Owner/General Contracts, satisfying all invoicing requirements such as Invoice, Schedule of Values, Pay Application, Waivers, Substantiations, and Certified Payroll Reports. Ensured timely submission through email or customer portals.
- Prepared billings for smaller projects and service jobs outside of the monthly billing cycles.
- Compiled requested information for project closeout from external auditors.
- Developed standardized file and document naming systems for all projects, facilitating seamless transitions and streamlined organization. Implemented comprehensive tracking documents to reconcile contracts, billings, and substantiated costs at the conclusion of each billing cycle.
- Effectively communicated with project management to coordinate billings and promptly resolve any billing issues.
- Reviewed resumes, selected candidates, and participated in interviewing potential project accountants.
- Trained new and existing project accountants on project accounting tasks as well as new processes.
Credit & Collection Clerk
OMAX Corporation
Kent, WA
03.2011 - 07.2014
- Managed weekly aging report to identify overdue accounts.
- Contacted customers with outstanding balances to collect payments and provide flexible payment options.
- Maintained accurate records of all customer contact attempts and account updates in the database system.
- Prepared and sent recurring monthly statements to clients.
- Investigated customer disputes and complaints regarding billing errors and incorrect charges.
- Followed fair debt practices and regulatory guidelines when managing collections process.
Education
Bachelor of Science - Human Services Management
University of Phoenix
Tukwila06-2013
Some College (No Degree) - Accounting Fundamentals 101 & 102
Green River Community College
Auburn, WASome College (No Degree) - Criminal Justice
Green River Community College
Auburn, WASkills
- Subcontractor Management
- Contract compliance
- Compliance Enforcement
- Verbal and written communication
- Confidential records
- Interpersonal and written communication
- Proficient in Microsoft Office 360: Teams, Outlook, Word, Excel, BlueBeam; DocuSign, Xalt, and Spectrum
- Worked in Ariba, LCP Tracker, and other various portals
Affiliations
- Member of National Association of Women in Construction (NAWIC)
- Past & Current Director on the Board of my South Sound NAWIC Chapter
- MLS Sounders Season Ticket Holder
- I love to travel and camp
Certification
- Notary Public Exp 08/22/2026
References
References available upon request.
Timeline
Subcontract Administrator
VECA Electric & Technologies, LLC
01.2019 - 09.2024
Lead Project Accountant
VECA Electric & Technologies, LLC
07.2014 - 01.2019
Credit & Collection Clerk
OMAX Corporation
03.2011 - 07.2014
- Notary Public Exp 08/22/2026
Bachelor of Science - Human Services Management
University of Phoenix
Some College (No Degree) - Accounting Fundamentals 101 & 102
Green River Community College
Some College (No Degree) - Criminal Justice
Green River Community College
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