Summary
Quote
Overview
Work History
Skills
Employment Gap
Work Availability
Work Preference
Timeline
BusinessAnalyst

Jennifer Howeth

Oklahoma City,OK

Summary

Experienced and motivated professional with over 19 years of success in various administrative roles, including financial management, payroll and HR management, executive assistance, and comprehensive operations management. Self-motivated, detail-oriented, and able to thrive in a fast-paced environment. Proven accomplishments in handling accounts payable/receivable, payroll management, financial administration, and human resources management (HRM). Highly proficient in business relations, event coordination, managing intricate calendar schedules efficiently, and facilitating both domestic and international travel logistics. Actively seeking a position that presents professional challenges, enabling the application of outstanding interpersonal, time management, and problem-solving skills.

Quote

Whether you think you can or whether you think you can’t, you’re right!
Henry Ford

Overview

20
20
years of professional experience

Work History

Real Estate Office Manager

New Digs Properties, LLC/New Digs Design
Oklahoma City, OK
08.2020 - 02.2024
  • Coordinated property showings, scheduled appointments for agents, and organized proper documentation needed for each appointment.
  • Contributed to the establishment of an accounting system to ensure precise financial documentation.
  • Established effective networking tactics, fostering meaningful relationships to build a strong network base, resulting in the growth from a two-person enterprise to a team of 14 agents in under two years.
  • Contributed to coordinating customer appreciation events, agent award ceremonies, and annual office events.
  • Collaborated with social media and web development team to create specific sales marketing and recruitment campaigns across multiple platforms.
  • Offered valuable assistance to clients in the realm of decluttering and home staging.

Real Estate Investment Management

New Digs Properties, LLC
01.2020 - 02.2024
  • Oversaw property maintenance, consulted and hired necessary contractors, conducted inspections, and ensured overall property well-being.
  • Handled financial responsibilities, including budgeting, expense management, and accurate record-keeping.
  • Managed lease agreements, addressed tenant inquiries, and resolved disputes to foster positive tenant relationships.
  • Conducted property inspections, ensured lease compliance, and promptly addressed safety or security issues.
  • Maintained 24/7 availability for emergency situations, coordinating swift responses to urgent maintenance concerns.

Self Employed Bookkeeper

Jennifer Howeth Bookkeeping
07.2009 - 12.2012
  • Established and optimized QuickBooks accounting system to ensure precise financial record-keeping for clients.
  • Implemented efficient cash flow management strategies by promptly invoicing clients and collecting outstanding receivables.
  • Oversaw fixed asset records, maintaining accurate depreciation schedules, and facilitating timely asset disposal procedures.
  • Prepared comprehensive quarterly financial statements, including balance sheets, income statements, and cash flow reports.
  • Managed monthly tracking of expenses and income for businesses, organizing statements for various accounts.
  • Compiled data from client profit and loss statements to prepare and file monthly state sales tax reports and submit payments online on behalf of clients when sales tax was applicable.
  • Conducted financial analysis for budgeting and year-end forecasting based on thorough data evaluation.
  • Processed journal entries meticulously to uphold accuracy in the general ledger system.
  • Stayed current with accounting regulations to ensure compliance and applied best practices in daily bookkeeping activities.
  • Executed day-to-day accounting tasks with precision to uphold financial integrity.
  • Interacted with clients to address inquiries and correspondence promptly and professionally.
  • Communicated effectively with clients regarding payment requirements and maintained detailed and up-to-date ledgers.
  • Conducted bi-annual audits to verify the accuracy and currency of financial records.
  • Utilized a 10-key calculator for swift and accurate data computation.
  • Collected, assessed, and synthesized account data to generate comprehensive financial reports.
  • Gathered essential information for year-end Schedule C tax reporting.

Accounting Bookkeeper

Infinity Business Services
10.2004 - 06.2009
  • Managed full-charge bookkeeping as well as processed weekly, bi-weekly, and monthly payroll for 20 to 30 small business accounts each month.
  • Reconciled bank statements and generated monthly, quarterly, and annual profit and loss statements and balance sheets for clients.
  • Assisted the CPA in the preparation of tax returns for small businesses, corporations, and individual clients, ensuring timely and punctual filing of taxes.
  • Compiled data from client profit and loss statements to prepare and file monthly state sales tax reports and submit payments online on behalf of clients when sales tax was applicable to their business.
  • Supported operations by communicating with customers, filing documents, and managing data in a timely and efficient manner.
  • Increased customer satisfaction and loyalty by meeting deadlines, promptly responding to questions, and addressing and resolving any issues that may arise.

Financial Account Manager/Administration

David Drummond DDS
10.2002 - 09.2004
  • Facilitated daily team briefings to plan the day's schedule, evaluate patient records, analyze treatment strategies, and address any emerging patient concerns promptly. This proactive approach ensured efficient treatment delivery and upheld high standards of patient care.
  • Managed all accounts receivable.
  • Supervised over 600 patient accounts by analyzing accounts for delinquencies and other ongoing issues, addressing discrepancies, and working alongside account holders to maintain up-to-date accounts.
  • Achieved and surpassed monthly targets in resolution of past-due accounts, ensuring their transition to good standing.
  • Prepared and presented comprehensive patient treatment plans, discussed insurance coverage,discussed payment options, and negotiated flexible payment options, tailoring terms to individual circumstances, and ensuring mutually acceptable agreements when necessary.

Executive Assistant • Operations Manager

Dr. Edward O. Terino, M.D., FACS
05.1999 - 09.2002
  • Supervised day-to-day business operations, ensuring goals, objectives, and high standards of care were met while still adhering to proper policies and procedures.
  • Streamlined executive communication by fielding both business and personal phone calls, handling email correspondences and promptly responded accordingly.
  • Handled all of the physician's personal and business schedules, finances, and travel arrangements.
  • Reviewed and edited medical articles written by physician for monthly publication in Westlake Magazine and coordinated layouts and photo shoots with the publisher as needed.
  • Coordinated all events, public speaking engagements, interviews, photo shoots, conferences, lectures, and philanthropic commitments.
  • Conducted weekly staff and finance meetings, prepared meeting materials, took clear notes to share with staff, and discuss with physician following the meetings.
  • Facilitated all contract labor scheduling to include anesthesiologists, doctors, nurses, scrub technicians, and specialists as needed for surgical procedures or complex case consultations.
  • Administered payment disbursement process for contracted personnel, kept detailed records, and generated 1099 tax forms at year-end.
  • Processed payroll, calculated deductions, and ensured all benefits, PTO, and wages were accurate and up-to-date.
  • Evaluated employee records and productivity to complete quarterly employee evaluations
  • Oversaw administrative, clinical, and surgical supply inventory effectively, optimizing resource allocation and streamlining procurement processes.
  • Periodically scheduled movie and commercial shoots at the physician's residence, coordinating with producers to obtain accessibility for film crews and necessary personnel, and ensuring appropriate accommodations were made for family and house staff as well.

Assistant Office Manager • Front Office

Dr. Brian D. Brantner, M.D., FACS
07.1993 - 05.1999
  • Demonstrated proficiency in overseeing multi-provider schedules, interpersonal communication, managing patient charts, and processing monthly invoices.
  • Proactively communicated with insurance company representatives, expediting payments and resolving filing issues, ensuring strong office finances and low aging balances.
  • Oversaw inventory activities by managing ordering, requisitions, stocking, and shipment receiving.
  • Updated and managed both physical and digital records, overseeing and assessing all dictation transcriptions to ensure compliance and accuracy.
  • Efficiently handled phone calls, guests, and mail, directing them to the appropriate staff members.
  • Successfully transitioned from a front office position to the role of assistant office manager.
  • Provided top-notch administrative support to the office staff, contributing to the overall excellence of office operations.
  • Prepared and presented treatment plans and payment options, providing patient education, counseling, and support both pre-op and post-op.
  • Managed AP/AR operations meticulously, documenting expenses, reconciling accounts, and correcting discrepancies to maintain accurate financial records.
  • Administered payroll operations, ensuring precise calculations for distribution and accuracy in payroll documentation.
  • Fostered a culture of excellence by encouraging and supporting employees and identifying and rectifying procedural inefficiencies.

Skills

  • Office Management
  • Administrative/Executive Support
  • Exceptional Interpersonal Communications
  • Intricate Calendar Management
  • Workflow Optimization
  • Adaptable and proficient in learning new concepts quickly and efficiently
  • Domestic and International Travel Coordination
  • Strategic Networking
  • Event and Project Coordination
  • Strong Problem Solver
  • Bookkeeping and Basic Accounting
  • AP/AR
  • Payroll and Budgeting
  • Expense Reporting
  • Human Resources
  • QuickBooks
  • Google Workspace
  • Microsoft Office

Employment Gap

Highlighting a brief hiatus in employment over the past 12 years, I embraced the extraordinary opportunity to dedicate my time to raising my daughter. Bringing up my daughter and managing our household has strengthened my skills in leadership, teamwork, determination, and prioritization. By juggling multiple schedules, training others, enforcing rules, and providing round-the-clock care, I have consistently demonstrated my reliability and dependability.

More recently, I have actively supported my husband in his real estate endeavors, playing a key role in fostering the growth of his business. I initiated, set up, and managed the financial and administrative aspects, enabling him to focus on business expansion. This collaborative effort resulted in a successful partnership with his mentor, leading to the establishment of a flourishing real estate brokerage. Within a span of two years, we expanded from a team of two to a team of 16 agents.

While I may not have a lot of recent experience in a professional setting, I am an innovative and adaptable individual with a keen enthusiasm for learning and staying abreast of advancements, eager to apply and expand upon existing skills while swiftly adapting to new challenges and opportunities.

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference

Desired Job Title

Virtual AssistantPersonal AssistantHuman Resources ManagerEvent CoordinatorSports Coordinator

Work Type

Full TimePart TimeContract WorkInternshipGig Work

Work Location

RemoteHybrid

Important To Me

Work-life balanceCompany CultureFlexible work hoursPersonal development programsWork from home optionPaid time off

Timeline

Real Estate Office Manager

New Digs Properties, LLC/New Digs Design
08.2020 - 02.2024

Real Estate Investment Management

New Digs Properties, LLC
01.2020 - 02.2024

Self Employed Bookkeeper

Jennifer Howeth Bookkeeping
07.2009 - 12.2012

Accounting Bookkeeper

Infinity Business Services
10.2004 - 06.2009

Financial Account Manager/Administration

David Drummond DDS
10.2002 - 09.2004

Executive Assistant • Operations Manager

Dr. Edward O. Terino, M.D., FACS
05.1999 - 09.2002

Assistant Office Manager • Front Office

Dr. Brian D. Brantner, M.D., FACS
07.1993 - 05.1999

Associates Degree - Child Development

US GI Bill
Jennifer Howeth