Jennifer Huston
Downingtown,PA
Summary
Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
18
18
years of professional experience
Work History
Executive Assistant
Solu Technology Partners
Rochester, NY
09.2014 - 02.2016
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Developed effective filing systems for easy retrieval of information when needed.
- Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
- Monitored inventory levels of office supplies and placed orders when necessary.
- Performed data entry tasks into various software programs including MS Excel spreadsheets.
- Ensured that all relevant paperwork was completed accurately prior to submission for approval.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Monitored incoming emails and responded accordingly in a timely manner.
- Scheduled appointments for executives with external parties such as vendors or suppliers.
- Maintained confidential records and files related to executive operations.
- Facilitated communication between different departments within organization.
- Managed all aspects of catering needs for special events hosted by the organization.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
Executive Assistant
Experis IT
Audubon, PA
03.2007 - 05.2012
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Developed effective filing systems for easy retrieval of information when needed.
- Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
- Ensured that all relevant paperwork was completed accurately prior to submission for approval.
- Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
- Monitored incoming emails and responded accordingly in a timely manner.
- Assisted in organizing conferences, seminars and other events as directed by the executives.
- Scheduled appointments for executives with external parties such as vendors or suppliers.
- Maintained confidential records and files related to executive operations.
- Facilitated communication between different departments within organization.
- Oversaw inventory control processes ensuring availability of supplies at all times.
- Managed all aspects of catering needs for special events hosted by the organization.
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Tackled and addressed top-level, high-priority issues with professional administrative discretion.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Coordinated meeting and work schedules for staff teams and executives.
- Set up meeting and event logistics for senior management and updated calendars.
- Made travel arrangements to provide executives seamless and travel policy-approved business trips.
- Followed proper accounting and bookkeeping procedures to support audits.
- Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
- Filtered important calls and spam calls to help executives prioritize specific clients and expedite daily operations.
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
- Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
- Facilitated communications by forwarding emails, transferring calls and filing documents.
- Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
National Sales Assistant
Ajilon Consulting
King Of Prussia, PA
08.1998 - 02.2007
- Organized trade shows, conferences, and other events related to national sales activities.
- Supported field representatives by providing assistance with presentations and customer visits.
- Performed administrative duties such as entering data into databases, preparing reports, and tracking customer information.
- Assisted in creating and implementing promotional strategies for national sales campaigns.
- Facilitated communication between regional offices regarding new product launches.
- Communicated with marketing department about ad creation and website updates.
- Supported sales team members to drive growth and development.
Education
Some College (No Degree) - Business Administration
West Chester University of Pennsylvania
West Chester, PASkills
- Travel administration
- Office Management
- Quality Control
- Project Oversight
- Strategic Planning
- Business Administration
- Meeting planning
- Administrative Support
- Expense Reporting
- Database Management
- Customer Service
- Scheduling
- Strong Problem Solver
- Travel Coordination
- Executive Support
- Appointment Setting
- Customer Service-Oriented
- Office Administration
- Calendar Management
- Bookkeeping
Timeline
Executive Assistant
Solu Technology Partners
09.2014 - 02.2016
Executive Assistant
Experis IT
03.2007 - 05.2012
National Sales Assistant
Ajilon Consulting
08.1998 - 02.2007
Some College (No Degree) - Business Administration
West Chester University of Pennsylvania
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