JENNIFER KIRBY
King,NC
Summary
Professional financial specialist with 17+ years of experience in bookkeeping and financial management. Adept at maintaining accurate records in high pressure environments, payroll processing, and managing accounts payable and receivable. Known for excellent team collaboration, flexibility, and reliability, ensuring compliance and timely financial reporting. Accurate and organized with strong problem-solving skills, extraordinary attention to detail, and willingness to go above and beyond the job description. Skilled in QuickBooks, Microsoft Excel, and financial analysis, bringing valuable insights to drive organizational success.
Overview
23
23
years of professional experience
Work History
Manager/Full Charge Bookkeeper
V. Greco Drywall
09.2023 - Current
- Accounts Management: Oversee all accounts payable and receivable processes, ensuring timely and accurate financial transactions.
- Daily Banking Review: Conduct daily reviews of banking activities, entering all automatic payments and deposits into QuickBooks to maintain accurate financial records.
- Payroll Administration: Manage payroll for subcontractors and regular staff, including preparation of 1099 forms for subcontractor payments.
- Job Costing and Financial Reporting: Calculate profit and loss for individual jobs, providing insights into financial performance and project viability.
- Project Management: Utilize SupplyPro (Hyphen Solutions) to track and manage orders; process new orders, move them to accepted status, and mark them as completed once jobs are paid.
- Documentation Handling: Prepare and manage AIA billings, mechanics liens, and builder notes; accept and process back charges from builders efficiently.
- Bank Reconciliation: Conduct monthly bank reconciliations to ensure accuracy and integrity of financial records.
- Accounting Entries: Perform all journal entries to maintain accurate financial records in QuickBooks.
- Warranty Management: Coordinate and manage warranties for Toll Brothers, scheduling appointments and assisting with any requirements to ensure customer satisfaction.
- Credit Card and Expense Management: Oversee all company credit card transactions, ensuring accurate tracking of expenses, timely reconciliations, and adherence to budgetary guidelines.
- Insurance Compliance: Coordinate Workers’ Compensation and general liability audits to ensure compliance with industry standards and regulations.
- Financial Analysis: Analyze financial data and provide reports to management for informed decision-making.
- Process Improvement: Identify and implement best practices to enhance operational efficiency and streamline bookkeeping processes.
- Team Collaboration: Work closely with subcontractors, builders, and internal teams to foster strong working relationships and ensure timely project completion.
- Vendor Management: Establish and maintain relationships with vendors and service providers, negotiating terms and prices to optimize costs.
- Customer Service: Address customer inquiries and resolve issues related to billing and payments, ensuring satisfaction and maintaining positive relationships.
Full Charge Bookkeeper
Tickled Pet
06.2021 - 03.2022
- Inherited an entire year’s worth of chaotic A/P & A/R and reorganized into a logical easy to use process, which highlighted efficiency and eliminated the risk of unpaid bills on both sides.
- Proposed weekly meeting to ensure all employees worked cohesively, which resulted in higher productivity and customer satisfaction levels.
- Handled daily A/P and A/R processes; manage vendor /supplier relations; oversaw the timely, accurate processing of invoices, purchase orders, expense reports and credit memos.
- Responsible for coding vendor invoices to proper general ledger accounts.
- Research, audit and resolve billing and collections disputes, as well as, posting transactions timely and accurately.
- Knowledgeable of e-commerce transactions and experience working with merchant services such as Authorize.net and PayPal.
- Ensured accuracy in performing general ledger entries, monthly bank reconciliation, credit card reconciliations, expense reports, petty cash reconciliations and bank deposit preparation.
- Decreased the outstanding accounts receivables by 80%.
- Handled the weekly payroll using Intuit QuickBooks. Entered any new employees when necessary. Handled all of the staff’s inquiries in regards to company policies, payroll, etc.
- Processed all 1099’s for subcontractors.
- Answered the telephones when needed – served as a back-up.
- Boosted efficiency by implementing billing changes and setting up automatic payment for certain vendor payments.
- Maintained accurate financial records for all accounting, legal, personnel, and other subsidiary matters.
Bookkeeper
677 Prime
06.2020 - 12.2020
- Responsible for all accounting aspects for 3 restaurants which employed more than 100 employees.
- Verified all supplier invoices and got approvals on invoices that were required to be approved before processing.
- Ensured that all vendor invoices for all three restaurants were coded to the correct general ledger accounts, as well as, reconciled vendor invoices with any orders and made sure that the payments for supplies and services were accurate.
- Every morning would reconcile all of the sales from the prior day by comparing cash receipts and credit card payments with the total sales for the prior day. Deposited any cash received from the night before into the bank account that day.
- Reconciled that all of the servers, bussers and bartenders tips matched what they calculated on their end of the night reports. Any credit card tips were included in their pay checks at the end of the week. I had to make sure that I calculated the credit card fees and once completed put in an excel report for payroll.
- I also had to reconcile the bags for the front desk (manager of the servers) and the bartender’s bags to make sure that the correct amount of cash was in it for that day.
- Issued weekly report of sales and expenses. Noted any areas where the restaurant was over budget.
- Maintained records of sales tax obligations and all sales taxes.
- Reviewed all employee time cards to ensure that employees were being paid accurately. Tallied up payroll taxes, income tax withholding and worker’s compensation figures in the company ledger.
- Reconciled the bank accounts for all three restaurants, handled all expense reports and reconciled all company credit cards.
- Handled all of the expense reports that were given to me. Some were reimbursed to the employee and others were reconciled to the company credit card.
- Handled all of the medical insurance for the employees and gave presentations on different plans that were going to be offered.
- Considered the point person for the wait staff and kitchen staff when they had any issues with tips, hours, pay, etc.
Full Charge Bookkeeper
Vintus, LLC
01.2012 - 03.2017
- Handled all accounts payables, receivables, expense reports and bill backs using the proper accounting procedures and documentation.
- Managed the accurate and timely processing of administrative invoices, suppliers invoices and distributor bill back invoices.
- Ensured all invoices were coded and recorded correctly.
- Made sure approvals were received on any necessary accounts payable invoices and paid invoices on a weekly basis.
- Handled all commissions for the states that used brokers.
- Reconciled all supplier invoices and processed for payment when due. Made sure that all invoices were correct by checking our inventory and what was sold for the period that we were billed for against the supplier invoices. Any errors or adjustments needed were reviewed with the customer service department. Any necessary adjustments needed on our books were made to the inventory and if the supplier invoice was incorrect I contacted the supplier and either requested a corrected invoice or a credit memo.
- Created invoices to suppliers and distributors.
- Set up all vendor, supplier, and employee accounts within Microsoft Navision.
- Researched account transactions to identify and resolve discrepancies.
- Handled all cash receipts – posted all deposits on a daily basis.
- Reviewed the accounts receivable aging report on a weekly basis and managed any customers who had delinquent accounts.
- Reconciled multiple company bank accounts, multiple company credit cards, and line of credit accounts.
- Employed outstanding communication skills in interacting closely with members throughout all phases of billing and collections.
- Responsible to make journal entries every month to specific account and any other necessary journal entries needed.
- Provided timely, frequent and daily financial information and reports that supported corporate goals and objectives.
- Introduced new and efficient accounting, financial and operational systems.
- Reconstructed business records going back 10 years for new computer systems.
- Supervised and trained two new bookkeepers and helped train one new employee for the customer service department.
Full Charge Bookkeeper
Camera Dynamics, Inc.
02.2007 - 10.2011
- Managed payables, receivables, and payroll processing for several sites.
- Managed the accurate and timely processing of supplier invoices. Matched invoices to purchase order receipts, ensured they were approved by a manager, coded to the correct general ledger account an entered into IFS. Paid vendors weekly by either cutting checks, ACH or Wire.
- Completed deposits, posted cash and credit card batches to accounts on a daily basis. Reviewed the accounts receivable aging report and managed customers who had delinquent accounts.
- Processed month-end financial reporting, all inter-company reconciliations/reports, and bank reconciliations in MS Excel and would utilize V-Look up.
- Maintained the payroll in ADP, the 401K in Fidelity, and the health insurance in Empire Blue Cross Blue Shield.
- Contributed substantially to reducing outstanding accounts receivables through improved collections process and by maintaining a close relationship with customers.
- Implemented a company travel site that produced a monthly saving of 3%.
- Assisted with executing a new expense report system. Made sure all of the company policies and procedures were followed.
Accounts Payable / Bookkeeper
Rifkin & Company, LLP
07.2002 - 10.2004
- Maintained over 30 different client’s books by understanding the details of each transaction and deciding which accounts should be debited or credited. Accordingly, post entries to the respective accounts.
- Created financial statements, general ledgers, and journal entries. Processed supplier invoices on a time basis.
- Responsible to provide satisfactory answer to any query or doubt raised by the head accountant in posting accounting entries.
- Supervised that the bookkeeping practices of the organization adhered with the legal compliance set at the state or national levels.
- Answered telephones and helped with the up keep of client files.
Education
Accounting
Berkeley College
White Plains, NYSkills
- Complex problem solving and analytical skills
- Ability to work under pressure to ensure proper execution of the job with utmost quality
- Effective time management
- Strong communication skills
- Account reconciliations
- Exceptional attention to detail
- Exceptional organization
- Regulatory compliance with GAPP
- Cost Accounting
- Excel expert (lookups, pivot tables, etc)
- Able to multi-task effectively
- Ability to delegate tasks to manage workload
Timeline
Manager/Full Charge Bookkeeper
V. Greco Drywall
09.2023 - Current
Full Charge Bookkeeper
Tickled Pet
06.2021 - 03.2022
Bookkeeper
677 Prime
06.2020 - 12.2020
Full Charge Bookkeeper
Vintus, LLC
01.2012 - 03.2017
Full Charge Bookkeeper
Camera Dynamics, Inc.
02.2007 - 10.2011
Accounts Payable / Bookkeeper
Rifkin & Company, LLP
07.2002 - 10.2004
Accounting
Berkeley College