Jennifer Lawrence
New York,United States
Summary
Senior, dedicated professional with a solid background in high-volume office environments, focused on delivering exceptional clerical and operational support for professionals. Upbeat individual with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in data analysis and financial reporting. Expertise in Microsoft Excel and strong relationship-building skills across teams. Demonstrated success in improving operational efficiency and supporting executive functions, leading to effective project execution and streamlined employee onboarding.
Overview
24
24
years of professional experience
2
2
Certifications
Work History
Administrative Assistant, Human Resources
Helmsley Charitable Trust
New York, New York
10.2022 - Current
- Provide comprehensive administrative support to the HR Director, managing the calendar and contacts.
- Coordinate recruitment efforts with hiring teams and prospective candidates.
- Facilitate the onboarding process, including orientation and paperwork for new hires.
- Maintain accurate records and logs for prospective and hired employees, adhering to regulations.
- Ensure the completeness of employee files to support compliance and operational needs.
- Organize scheduling for company-wide training sessions to enhance staff development.
- Draft and edit correspondence for signatures, ensuring clarity and professionalism.
- Develop documents for presentations, analyses, and reports, contributing to special projects.
Marketing & Sales Planning Coordinator II, Passport Specialist
The Estée Lauder Companies Inc.
NYC, United States
03.2010 - 08.2019
- Analyzed and logged all Passport Orders for GWP, Sample, and Collateral items supporting Estee Lauder product allocation.
- Created and distributed monthly and daily sales planning Barometers for Estee Lauder Brand across Belk, Lord & Taylor, and Saks accounts.
- Published daily and weekly sales performance analyses for North America, tracking GWP and PWP results.
- Utilized Data Warehouse to analyze actual sales data, trends, demographics, and sell-thru metrics.
- Tracked organizational shipment statuses of pending purchase orders to ensure timely fulfillment.
- Participated in corporate seasonal seminars and weekly conference calls to align with new products and counter activities.
- Maintained Estee Lauder seasonal Master Order form, detailing SKUs, COGs, and retail pricing.
Human Resources Assistant
National Performance Solutions
New York, New York
09.2008 - 12.2009
- Coordinated processes for weekly nationwide advertisement installation projects.
- Managed nationwide recruitment and staffing logistics, including interviewing and vetting candidates.
- Oversaw employee orientation, training logistics, and record keeping for development programs.
- Maintained I-9, W2, and new hire documents while ensuring compliance.
- Assisted Payroll with bi-monthly payroll justification and tax correspondence.
- Supported maintenance of employee database to ensure accuracy and accessibility.
- Facilitated employee relations and communication initiatives to enhance workplace culture.
Administrative Assistant
Credit Suisse
NYC, United States
03.2005 - 05.2008
- Managed executive calendars and scheduled appointments for four analysts, two Managing Directors, and three Research Associates.
- Supported team projects by compiling information and conducting research.
- Handled confidential documents in an organized fashion according to established protocol.
- Coordinated meeting priorities and secured meeting rooms and office services.
- Distributed meeting agendas and maintained updated records.
- Utilized Rapport database to monitor client interactions, categorizing contacts based on a six-tier scale.
- Liaised between sales, marketing departments, clients, and management for cross-country marketing arrangements.
- Logged incoming/outgoing calls and visits for analysts in Rapport, influencing compensation based on contact scoring.
- Coordinated extensive domestic and international travel for four Analysts, two Managing Directors, and three Research Associates, compiling expense reports.
Administrative Assistant
MAC Cosmetics
NYC, United States
03.2004 - 03.2005
- Coordinated travel arrangements and prepared detailed international itineraries for Vice President.
- Managed email correspondence and organized backup files efficiently.
- Provided comprehensive telephone coverage, screening and prioritizing communications.
- Assisted with freelancer payroll administration, onboarding, invoicing, and resolving related issues.
- Organized meetings for Vice President and global Design Team, ensuring efficient scheduling.
- Coordinated meeting rooms and office services to support team activities.
- Distributed and updated meeting agendas to maintain clarity and focus.
- Supported Global Store Design team with expense management and documentation of meetings.
Administrative Assistant, International Finance
Estee Lauder Companies
NYC, United States
01.2002 - 01.2004
- Coordinated travel arrangements and detailed international itineraries for Executive Director of Estee Lauder International Finance.
- Generated monthly reports, spreadsheets, and presentation materials for finance department.
- Processed departmental invoices through Web Invoice and Oracle systems.
- Reconciled purchase orders with departmental invoicing to ensure accuracy.
- Provided telephone coverage while screening and prioritizing incoming mail.
- Prepared and processed expense reports for Executive Director of International Finance.
- Maintained organized documentation for all travel and financial activities.
Education
Bachelor's degree - TESOL Origins And Methods
USILACS
Ocala, FL10-2022
High School Diploma -
Fiorello H. La Guardia HS of Music And The Performing Arts
New York, NY06-1991
Master of Science - Psychology
USILACS
Ocala, FLSkills
- Microsoft Office Suite
- Data warehousing
- Replenishment reporting
- Citrix systems
- Oracle database
- Concur solutions
- SAP R/3 expertise
- Employee onboarding
- Training facilitation
- Invoice management
- Payroll administration
- Product allocation
- Retail sales analysis
- Recruitment strategies
Certification
Certified Administrative Professional (CAP), International Association of Administrative Professionals, 2024
Affiliations
Volunteer Lecturer, Metropolitan Museum of Art, Minds Eye Museum Tours, 2011 - Present
Timeline
Administrative Assistant, Human Resources
Helmsley Charitable Trust
10.2022 - Current
Marketing & Sales Planning Coordinator II, Passport Specialist
The Estée Lauder Companies Inc.
03.2010 - 08.2019
Human Resources Assistant
National Performance Solutions
09.2008 - 12.2009
Administrative Assistant
Credit Suisse
03.2005 - 05.2008
Administrative Assistant
MAC Cosmetics
03.2004 - 03.2005
Administrative Assistant, International Finance
Estee Lauder Companies
01.2002 - 01.2004
Bachelor's degree - TESOL Origins And Methods
USILACS
High School Diploma -
Fiorello H. La Guardia HS of Music And The Performing Arts
Master of Science - Psychology
USILACS