JENNIFER MARIA
Brooklyn,NY
Summary
Results-driven and resourceful Executive Assistant with 10+ years of experience supporting work of high-achieving C- Level Executives. Reputable track record supporting professional needs with well-organized precision. Sophisticated and graceful in managing high-volume workloads in rapidly changing environments.
Overview
15
15
years of professional experience
Work History
Executive Secretary to the CEO
Gotham Health (New York Health & Hospitals)
New York, New York
08.2020 - Current
- Interact with vendors, contractors and professional services personnel to receive orders, direct activities as well as communicate instructions.
- Work with senior management to initiate new projects and assist in various processes.
- Handle logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and assistant vice president.
- Streamline operations and prioritize tasks, allowing senior staff to increase productivity.
- Accomplished special objectives and projects according to requests from board members.
- Transcribe minutes of meetings and execute meetings and events for company to support sales, business development and senior management teams.
Executive Assistant & Coordinator
Girl Scouts Of The United States Of America
New York, NY
01.2019 - 03.2020
- Coordination and oversight of on-boarding, internships and mentorship, planning and execution of meetings for new team members
- Managed complex scheduling, travel arrangements, communications screening and other administrative support tasks for 20 personnel
- Managed and monitored external vendor relationships by conducting ad hoc audits
- Monitored overhead, prepared budgets and directed spending and resources to support fiscal efficiency
- Implemented program-level departmental policies and procedures and managed budgets to support educational program and curriculum
- Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services
Senior Brokerage Coordinator for Retail Team
Jones Lang LaSalle (Contract)
New York, New York
06.2018 - 11.2019
- Provided extensive administrative support to highest revenue sales team consisting of two Senior Brokers and three Vice Presidents with extensive calendar management and Client servicing
- Generated high end, luxury listings for sales and rental properties through cold calls and referrals (35-50 per day)
- Developed and maintained extensive and fully functional list of exclusive retail properties suited to different needs and budgets - located in New York City
- Oversight of advertising of properties for web and print media for retail group, which consisted of 15 brokers and agents
- Facilitated all daily operations including, facilitating office meetings. Client showings, catering for internal event and conferences
- Compiled and analyzed listing data using spreadsheets and other database software such as Co-Star and CRM
Executive Assistant to Chief Executive Officer
Bertner Advisors, LLC (Contract)
New York, New York
08.2017 - 06.2018
- Established and maintained efficient workflow processes, monitored daily productivity and implemented daily modifications to improve overall effectiveness of office personnel and activities for fast paced tech healthcare startup
- Managed Chief Executive Officer's complex and frequently changing work and personal calendar and meeting arrangements to minimize conflicts
- Arranged weekly and monthly domestic travel plans and itineraries, including flight, car service and meeting logistics
- Assisted with various team building initiatives and overall support for maintenance of organizational culture and employee morale
- Performed general accounting functions, including preparation of journal entries, account analysis and balance sheet reconciliations and cut costs for fiscal year by 28%
- Reconciled and processed expense reports, vendor invoices, inventory and process travel expenses and reimbursements for all team members.
Sales Assistant and Associate
Sephora USA
New York, NY
09.2013 - 04.2017
- Coordinated bi-weekly store events and facilitated in store classes for clients, employees and outside vendors
- Provided sales and customer support on sales floor and assisted in management of daily functions in store as well as training and oversight of new employees
- Identified and qualified customer needs, developed sales strategies, negotiated and closed profitable sales with 87% success rate
- Contributed to team success by exceeding team sales goals by 46%, earning title of second most profitable store in Manhattan region
- Generated repeat business through exceptional customer service and by maintaining knowledge of current sales, promotions and payment policies
Executive Assistant
New York Life Insurance Co.
New York, NY
08.2012 - 01.2014
- Provided extensive administrative support for Enterprise Shared Services department (70+ employees) including switchboard, material preparation, meeting minutes, personal errands and additional ad hoc projects
- Coordinated and maintained calendars for Senior Vice President and Vice President of Accounting
- Handled termination reports, new hires and promotions, in addition to other personnel tasks - including tracking employee attendance for Accounting Team
- Managed bill payment, expenses, invoicing, reconciliations of multiple vendors and tracked domestic travel expenses for fifty employees
- Researched, proposed and implemented vendor services to decrease costs to department
- Aggregated and analyzed previous company data related to administrative costs to prepare monthly budgets for corporate-level management meetings with other departments
Executive Assistant to Managing Director
Metropolitan Real Estate Equity Management, LLC
New York, NY
08.2008 - 12.2011
- Directed complex administrative functions for directors, principals, consultants and key managers of Investments and Marketing team
- Extensive coordination and planning of monthly board and quarterly committee meetings which included executive schedules, travel, preparation, distribution and proofreading of investment materials for final presentation to investors
- Coordinated domestic and international events, executive meetings, company wide functions and travel arrangements for four different offices and managed to cut costs by 25% for fiscal year
- Prepared daily team meeting agendas, tracked meeting minutes, developed and maintained internal client filing system
- Reconciled and processed complex expense reports for team
- Supported human resources department in quarterly employee review process to manage performance merit increases for New York office.
Education
Associate of Arts - Liberal Arts
CUNY-Borough of Manhattan Community
New York, NY2009
Skills
- Administrative support
- Expense Reports
- Microsoft Office Suite and SharePoint
- Budgeting
- Travel Arrangements
- Accounting
- Legal Contracts
- Project Management
Timeline
Executive Secretary to the CEO
Gotham Health (New York Health & Hospitals)
08.2020 - Current
Executive Assistant & Coordinator
Girl Scouts Of The United States Of America
01.2019 - 03.2020
Senior Brokerage Coordinator for Retail Team
Jones Lang LaSalle (Contract)
06.2018 - 11.2019
Executive Assistant to Chief Executive Officer
Bertner Advisors, LLC (Contract)
08.2017 - 06.2018
Sales Assistant and Associate
Sephora USA
09.2013 - 04.2017
Executive Assistant
New York Life Insurance Co.
08.2012 - 01.2014
Executive Assistant to Managing Director
Metropolitan Real Estate Equity Management, LLC
08.2008 - 12.2011
Associate of Arts - Liberal Arts
CUNY-Borough of Manhattan Community
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