Jennifer Mark
Houston,USA
Summary
Experienced Administrative Professional that has transitioned into an Executive Assistant role. Strong background in executive support, financial documentation, and process optimization with a proven ability to manage complex schedules, coordinate high-level meetings, and oversee office operations. Adept at handling sensitive information with discretion and optimizing administrative workflows for efficiency. Seeking to leverage diverse industry experience and organizational expertise to provide high-level support to executives in a fast-paced environment.
Overview
12
12
years of professional experience
Work History
EDITOR | ADMINISTRATIVE ASSISTANT
McDowell Owens Engineering, Inc.
03.2025 - Current
- Proofread and revise technical reports to ensure grammatical precision and technical accuracy.
- Develop and implement streamlined editing processes, improving project turnaround times.
- Maintain open lines of communication with engineers throughout the editing process, resulting in smoother collaborations.
JUNIOR BANKER ASSISTANT (CONTRACT)
Goldman Sachs
01.2025 - 03.2025
- Provide virtual administrative support to 25 junior bankers at Analyst, Associate, and Junior VP levels by managing high-volume scheduling and travel coordination across global time zones.
- Act as the primary administrative point of contact for junior bankers in the Investment Banking Division, facilitating smooth communication and workflow.
- Oversee travel logistics, including visa applications, flights, and accommodations, ensuring compliance with firm policies.
- Process expense reports and invoices with accuracy, assisting bankers in meeting financial deadlines.
- Manage video conferences, room bookings, and internal coordination with a proactive and detail-oriented approach.
- Maintain strict compliance with all banking regulations, ensuring a secure and trustworthy environment for the bankers.
EXECUTIVE ASSISTANT | OFFICE MANAGER (CONTRACT)
Natixis Corporate & Investment Banking
03.2024 - 12.2024
- Provided direct executive support to the Head of Energy and Natural Resources, ensuring smooth day-to-day operations.
- Assisted a team of six bankers with calendar management, travel arrangements, and expense processing.
- Served as a liaison between bankers and the Executive Committee to facilitate efficient decision-making processes.
- Handled confidential and sensitive information with discretion and tact while ensuring proper storage and distribution as needed.
- Oversaw office logistics, including conference room management and reception area upkeep.
REAL ESTATE AND CUSTOMER EXPERIENCE COORDINATOR
Prologis
06.2020 - 09.2023
- Worked in a client-facing role, managing customer relations and financial coordination for 11M sq. ft. of industrial property.
- Strengthened administrative efficiency by coordinating lease agreements, vendor contracts, and compliance documentation.
- Managed accounts receivable reports, escalating outstanding balances when necessary to mitigate financial risks.
- Developed strong communication and organizational skills, preparing for transition into executive-level support.
ADMINISTRATIVE ASSOCIATE
Transwestern
09.2019 - 06.2020
- Provided comprehensive administrative and financial support to property managers, assisting with budget tracking and reporting.
- Handled tenant correspondence, vendor coordination, and office management duties, ensuring smooth daily operations.
- Assisted in event planning initiatives for company gatherings, resulting in successful execution of events.
- Gained experience with high stakes scheduling and process streamlining.
ADMINISTRATIVE ASSISTANT
Weiss Realty Group
09.2018 - 03.2019
- Developed strong multitasking skills by managing tenant requests, lease documentation, and vendor relations.
- Strengthened ability to handle confidential real estate and financial documents.
- Assisted in coordinating property inspections and maintenance schedules to ensure regulatory compliance.
Property Assistant
Heritage Plaza Properties
05.2013 - 05.2015
- Managed property listings and coordinated tenant inquiries to enhance communication efficiency.
- Assisted in lease administration, ensuring compliance with legal requirements and company policies.
- Developed maintenance schedules and tracked service requests to improve property upkeep responsiveness.
- Collaborated with vendors to negotiate rates and secure timely services for property maintenance.
Education
Bachelor of Arts - English Literature
Texas A&M University
College Station, TX05.1998
Skills
- Executive & Senior-Level Administrative Support
- High-Volume Expense Reporting & Budget Oversight
- Confidential Data Handling & Compliance
- Microsoft Office 365 Concur Salesforce PeopleSoft
- Complex Calendar & Travel Management
- Office Management & Process Optimization
Timeline
EDITOR | ADMINISTRATIVE ASSISTANT
McDowell Owens Engineering, Inc.
03.2025 - Current
JUNIOR BANKER ASSISTANT (CONTRACT)
Goldman Sachs
01.2025 - 03.2025
EXECUTIVE ASSISTANT | OFFICE MANAGER (CONTRACT)
Natixis Corporate & Investment Banking
03.2024 - 12.2024
REAL ESTATE AND CUSTOMER EXPERIENCE COORDINATOR
Prologis
06.2020 - 09.2023
ADMINISTRATIVE ASSOCIATE
Transwestern
09.2019 - 06.2020
ADMINISTRATIVE ASSISTANT
Weiss Realty Group
09.2018 - 03.2019
Property Assistant
Heritage Plaza Properties
05.2013 - 05.2015
Bachelor of Arts - English Literature
Texas A&M University
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