Jennifer Mathews

Dedicated and self-directed Office Manager and Executive Assistant with diverse experience in organizations of all sizes and across multiple industries.

Offering 20 years of experience with specialized skill in business startup and growth.

Technologically-savvy and proven to quickly master new software and systems.

Excellent communication and team collaboration skills to deliver complex projects in deadline-driven environments.

Very happy to meet new people and help to problem-solve.

COMPETENCIES

* Professional business acumen

* Agility to build and maintain business relationships

* Customer Service oriented

* Organized and goal-oriented

* Demonstrate time management abilities

* Knowledge of lease and sales contracts

* Critical and strategic thinking ability

* Effective communication skills

* Willingness to work with others in a team approach

* Intermediate computer skills / 56 WPM with 96% accuracy

ADMINISTRATIVE

* Organize meetings and Zoom calls

* Coordinate no less than monthly, review with Owner, Brokers and Accountant needs of the business

* Maintain property key inventory

* Promptly answer and field incoming calls

* Manage office supplies

* Sort and distribute incoming mail

* Maintain Prospects database, distribute appropriate brochures and other information to prospective clients

MARKETING

* Create marketing brochures for appropriate databases, website and distribution

* Maintain company website and databases (CoStar, LoopNet, Catylist, Crexi...)

* Obtain, maintain and create floor plans and maps as needed for materials

LEASING

* Keep databases current in regards to leased or vacated units and suites

* Provide Broker Associates with relevant updates on available space and potential lease opportunities

* For potential lessees:

o Provide relevant brochures

o Load into prospect database

o Create profile in Rent Manager software program

o Prepare signatures for all parties - delegate via CTM electronic signature program

o Convert Prospects into Lessees in Rent Manager, upon lease execution

o Manage leases in Rent Manager database

CONTRACT COORDINATION

* Ensure all contracts are current in Rent Manager

* Maintain lease templates with most up-to-date language

* Ensure all insurance policies for each Tenant and property owner are current and posted

* Manage CREC sales agreements