Jennifer McGill
Ada,OK
Summary
Versatile operations and facilities supervisor with comprehensive experience in administrative and maintenance roles. Expertise in staff management, event coordination, and process improvement, ensuring smooth facility operations. Strong attention to detail and effective communication skills contribute to a high-performing team environment.
Overview
12
12
years of professional experience
Work History
Operations/Facilities Maintenance Supervisor
Bowman Enterprises (Suburban Collection Showplace)
Novi, MI
02.2023 - 11.2024
- Supervised day-to-day facility maintenance operations at 275,000+ square foot event center.
- Coordinated operational needs to ensure seamless execution of events and readiness for stakeholders. & event vendors to assure facility readiness and smooth operation of events for all stakeholders.
- Acted as primary point of contact for events, coordinating logistics and communication.
- Delegated tasks to staff, establishing priorities and performance goals to meet operational demands.
- Trained and monitored employees to teach daily tasks and improve performance.
- Provided support for special events with additional setup and cleanup tasks.
- Filled out work orders, repair logs and maintenance plans to document work completed.
- Determined schedules, sequences and assignments for work activities, based on priority, quantity of equipment and personnel skill.
Municipal Court Clerk
City Of Davis
Davis, Oklahoma
04.2022 - 08.2022
- Answered inquiries from general public regarding judicial procedures, court appearances and trial dates.
- Met with judges, lawyers and police officials to coordinate functions of court.
- Entered traffic and criminal citations and city ordinance violation tickets.
- Maintained court dockets and updated disposition of cases after court hearings and trials.
- Collected and recorded court fees and fines, ensuring accurate financial documentation.
- Timely reported all citations and dispositions to the Department of Public Safety.
- Created Bench Warrants to enforce court orders
- Drafted court correspondence to support legal processes and enhance communication between parties.
- Managed telephone communications, taking messages and directing calls to relevant colleagues.
Medical Office Assistant
Southern Oklahoma Urology
Ada, Oklahoma
11.2019 - 04.2022
- Adhered to strict HIPAA guidelines to protect patient privacy.
- Registered and verified patient records prior to triage, ensuring accuracy and completeness of information.
- Coordinated patient scheduling, check-in, check-out, and payment processing to streamline billing operations.
- Greeted visitors and patients while managing multiple phone lines to ensure efficient communication.
- Gathered forms and copied insurance cards to collect patient information for billing and insurance filing.
- Received and routed laboratory results to correct clinical staff members.
- Obtained needed information and outside medical records from all new patient referrals.
Administrative Assistant
Summers And Files, PLLC
Ada, Oklahoma
08.2019 - 11.2020
- Monitored office calendars to coordinate meetings, activities, and travel, optimizing overall productivity.
- Set up conference rooms, technology and materials to facilitate meetings.
- Booked airfare, hotel and ground transportation to coordinate office travel.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to enhance document organization and management efficiency.
- Edited documents to improve accuracy of language, flow and readability.
- Organized incoming mail and packages for efficient distribution and distributed incoming mail and packages to ensure timely delivery to recipients.
Office Manager
Baren Healey Energy
Davis, Oklahoma
07.2012 - 08.2019
- Tracked revenue and expenses for multiple oil and gas properties through specialized software, maintaining accurate financial records.
- Prepared weekly deposits and processed incoming invoices using QuickBooks, ensuring timely payments.
- Developed annual balance spreadsheets to summarize financial data.
- Executed clerical tasks including answering phones, mailing, copying, filing, faxing, and scanning documents to support office operations.
Education
Some College (No Degree) - Basics
East Central University
Ada, OKHigh School Diploma -
Latta High School
Ada, OK05-1999
Skills
Vendor relationship management
- Staff supervision
- Supervising staff
- Schedule management
- Maintenance recordkeeping
Personal Information
Title: Administrative Assistant
Timeline
Operations/Facilities Maintenance Supervisor
Bowman Enterprises (Suburban Collection Showplace)
02.2023 - 11.2024
Municipal Court Clerk
City Of Davis
04.2022 - 08.2022
Medical Office Assistant
Southern Oklahoma Urology
11.2019 - 04.2022
Administrative Assistant
Summers And Files, PLLC
08.2019 - 11.2020
Office Manager
Baren Healey Energy
07.2012 - 08.2019
Some College (No Degree) - Basics
East Central University
High School Diploma -
Latta High School