Jennifer McKenzie
New York,New York
Summary
High level people and events coordinator with 8+ years of versatile experience organizing clients, vendors, executives and employees. Executing over 100+ events globally as well as in-house. Preparing travel bookings, scheduling and complete itineraries, while maintaining the utmost confidentiality and professionalism. Possess a B.F.A in Promotional and Professional Communications and expertise in Microsoft Office Suite with process driven results organization across teams. Looking to leverage my knowledge and experience into a role as Senior Executive Assistant working with ambitious employees, a strong team and delivering high-end events on an as-needed basis.
Overview
9
9
years of professional experience
Work History
Executive Assistant, Global Fixed Income
Citadel
New York, NY
01.2022 - Current
- Manage six (6) Senior Executives and their teams thoughtfully and eloquently; 4 Senior PM's, The Head of Central Execution and The Head of Quantitative Research
- Catering to each different individual's needs and personalities on the floor. I consistently offered as much support as possible to ensure people are mentally and physically in the right place, speaking to the right people inside and outside of our organization, and I am readily available and on-call as needed.
- Pivoted teams with ease as a quick learner
- Developed and fostered integral resources inside/outside of the business by leveraging my networking skills. For anyone who needs the answer to something or a solution to a problem, if I do not have the answer or solution, I have been able to create a foundation of people who will have the answer. With my socialization and networking, I bring this knowledge into my day-to-day work as an EA, and beyond. It is a huge accomplishment and nod to my commercial skills knowing people across the company and externally so that I can have reliable answers and solutions for employees and Executives.
- Closed the gap in GFI social events and gatherings by uncovering the true value in “off-desk” conversations and interactions. Capitalizing in this area has exposed how critical it is for people to have the chance to be social and connect with just our team specifically, apart from the Citadel-wide events. I take immense pride in upholding our company culture as a whole and specifically keeping that involvement in GFI; due to the mere fact that our greatest strengths as a company in 2023 are: our culture, our people, and our support for our teams.
- Executed the planning and coordination for the first-ever 2023 GFI Senior PM Offsite in Miami, Florida. Curating a 3-day weekend for all-of GFI’ SPM's (London/Greenwich/NY). From restaurants, caterers, hotel/venues negotiation, activities, flight and transportation bookings and contract execution, as well as being the on-the-ground point person.
- Executed the 2022 and 2023 GFI Holiday Party as well as the majority of all team building events, dinners and travel.
- Prepared detailed expense reports for all departmental activities.
Merchandise Events Coordinator
Rue Gilt Groupe
New York, New York
01.2020 - 01.2022
- Provided the highest level communication between clients, customers and vendors to successfully drive business in all home decor styles sold online (gilt.com/ruelala.com)
- Effectively researched in-market trends for RGG top sellers, driving customer retention and internal network building on a weekly basis
- Managed internal systems and spreadsheets of client/online data essential for outreach and curation of RGG online e-commerce 'events' and 'flash sales' based on categories designed on a meticulously organized timeline
- Performed top functions on a daily basis across all RGG platforms; HighFive, Zoom, MerchApp, StoreManager, shared Google docs/sheets, Tableau metrics, and organized overall calendars and analytics to launch virtual events.
Senior Events Coordinator
Client J.P Morgan
New York, New York
01.2019 - 01.2020
- Part of the Chase United MileagePlus team , Inside Access from Chase, consisting of four people executing top events around the world for Chase United MileagePlus Cardmembers, clients, guests and Executives (insideaccess.com)
- Developed & coordinated high-level events, start to finish, including: A Wimbledon Weekend in London, Houston Open with Pro-Am Golf Outing, Robert Mondavi Summer Concert Series in Napa, Private Dinner with Horse & Carriage rides at the 3-Michelin star Inn at Little Washington, Chicago Blackhawks at The Chicago Sport Museum, Timeless Southern Weekend in Charleston and many more.
Office & Events Manager
Littlstar Media
New York, New York
01.2018 - 01.2019
- Part of a 3-person team hand selected by the CEO to build guest and clients relationships and identify employee success based on an in-house wellness program
- Executed over 100+ in-house and out-of-house events for companies such as Fueled, Massive Co., Republic, J.P Morgan Chase; All Star Code, IBM, Tribeca Film Festival, Ei Data and Donuts, Launch Parties, and more
- Planned team trips to Sony Music HQ in Tokyo, Broadway shows, Demo-days, Happy hours, Floss-bar visits, Brain/Health Retreats, Indoor Planting Courses and more by starting the 'Employee Success' wellness program
- Built out 'Littlstar Gallery Exhibition Program,' scouting media driven artists to showcase at our Headquarters
- Managed events intern professionals servicing employees, clients, and investors
- Ensured positive customer experiences by proactively managing and growing customer relationships
- Assisted in strategy development, coordinate workflows across multiple work fronts (employee success, client solutions, social media, sales, engineering, business intelligence) and deliver frequent opportunity and revenue updates to senior management
- Worked closely with SVP of Finance on budgeting, event prediction & outcome comparison/marketing success.
Executive Assistant
Littlstar Media
New York, New York
01.2016 - 01.2018
- Scheduled and coordinated all meetings and calls for CEO, Co-Founder, and C-Suite Team
- Assisted with travel coordination, flight/hotel bookings, car service, and conference speaking engagements
- Worked with vendors to furnish HQ's, from conference rooms, executive suites and engineering wings
- Stocked all office supplies, snacks, employee/C-Suite needs to optimize employee performance/well-being.
Marketing & Events Internship
Wheels Up
01.2015 - 01.2016
- Rotation in Partnerships/Business Development, Marketing, PR, Events, Sales Operations.
Education
B.F.A - Acting and Promotional & Professional Communications
Marymount Manhattan College
NY09-2012
Skills
- Microsoft Office Suite (Word, Excel, PowerPoint and Outlook* Calendar maintenance
- Adobe/Event Invitations
- Concur Systems Expense Reports
- Organization Expert across systems
- Travel Administration
- High Touch Event/Dinner Planning
Websites
References
- Billie Ferogh, EA Manager & Senior EA, Global Fixed Income, billie.ferogh@citadel.com, 786.893.8685
- Edwin Lin, Head of GFI, Global Fixed Income, edwin.lin@citadel.com, 305-202-4045
- Jason Tissera, CEO and Founder, Herd Media Group, jason@withherd.com, 718.288.0876
- Tony Mugavero, CEO, Littlstar Media Inc., tony@littlstar.com, 917.287.7126
- Emily Clifford, Events and Marketing Manager, Fueled, Emily.Clifford@rokt.com, 813.777.9352
Hobbies and Interests
- Golfing
- Tennis/Padel
- Hot Yoga
- NHL Hockey
Timeline
Executive Assistant, Global Fixed Income
Citadel
01.2022 - Current
Merchandise Events Coordinator
Rue Gilt Groupe
01.2020 - 01.2022
Senior Events Coordinator
Client J.P Morgan
01.2019 - 01.2020
Office & Events Manager
Littlstar Media
01.2018 - 01.2019
Executive Assistant
Littlstar Media
01.2016 - 01.2018
Marketing & Events Internship
Wheels Up
01.2015 - 01.2016
B.F.A - Acting and Promotional & Professional Communications
Marymount Manhattan College