Jennifer Meyer

Responsible for coordinating purchasing activities with production control, Operations/Manufacturing, and Engineering teams to acquire inventory in the most cost effective and timely manner. Responsible for acquiring and maintaining a technical understanding of products purchased and perform volume planning for major commodities. Monitors and reports on purchase price variances and evaluates supplier reliability regarding on-time delivery.

Responsibilities also include:

Manages day-to-day inventory planning for respective products.

Processes Oracle material requirements planning output and planned orders in a timely manner to support demand.

Tracks open purchase orders and expedites materials/services.

Reschedules and expedites production and service material purchase orders to meet customer delivery goals.

Follows up on purchase orders, quotes for production material. Places purchase orders as needed for assigned commodities and suppliers.

Initiates and follows through on supplier date changes and works through appropriate channels to resolve issues and get materials/services delivered on time.

Assists and facilitates the prompt disposition of non-conforming materials from assigned commodities.

Communicates supplier performance, particularly on-time delivery and quality, including supplier visits as required.

Was responsible for purchase order maintenance and data research, created manual purchase orders utilizing Oracle, the research of parts/pricing/suppliers, E-Purchase request processing, order submittal to suppliers and request-for-quotes. Produced reports and forecasts for entire Procurement team, including materials requirement planning, Past-Due Reports and site-wide M3K Reports to the main corporate office.

Position also entailed the follow-up of past due invoices with Accounts Payable team, coordinating with suppliers and warehouse team for receiving materials on purchase orders.

Special projects included the revamp and overhaul of Outside Service Processing and supplier tracking.

Answered multi-line phone system, routed calls, delivered messages to staff and greeted visitors. Received first-calls for dispatch and undertook removals personally. Also acted as technical support for multiple machines on a local area network. Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships in the local community.

Scheduled and planned events - chapel, crematory, military honor guard, scatterings and interments at cemeteries. Collaborated with local newspapers for obituaries and notices. Coordinated delivery of products in schedule with events: caskets, urns, flowers from multiple vendors. Designed/produced prayer cards and sign boards for services.

Streamlined billing processes with smaller service providers, making collection calls when necessary.

Maintained confidentiality of sensitive information with adherence to strict privacy policies and implemented secure filing systems. Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed. File and record maintenance, including cremation records, permit/death certificate processes with doctors and tracking in the California Electronic Death Registry System.

Operational Buyer Indirect II

January 2019 - June 2021

Procured and scheduled materials utilizing material requirements planning, based on build plan, through SAP.

Collaborated with suppliers and internal customers to ensure product requirements were met and resolved material issues, including shortages, and delivery delays. Built and maintained strong supplier relationships, negotiating best pricing and delivery. Promoted the use of internal e-catalogue (Ariba) and other approved buying channels which generated streamlined automation.

Coordinated with logistics teams to resolve any shipping delays or discrepancies while minimizing impact on operations. Monitored, audited and oversaw supplier performance, through purchasing reports for the entire Procurement Team and category managers, including inventory turnover by assessing stock levels and ordering for optimal stock levels. Managed competitive bid processes and executed request for quote market interventions for services and building work. Reviewed and validated capital expenses for several sites. Responded to account payable inquiries and issues.

Sr Executive Assistant

Human Resources Support, Training & Capital Expense Support

August 2015 - January 2019

Provided administrative assistance and calendering for all of the Sr Leadership Team of Hayward. Filed paperwork, sorted, and delivered mail and maintained Hayward site organizational charts. Answered and redirected incoming phone calls for office. Facilitated open lines of communication between management and staff, fostering a positive work environment. Prepared and analyzed expenses in Concur, as well as scheduling travel arrangements.

Managed office supplies and printers/print supplies as a “Super User” and minor tech support. Created monthly video board for Hayward, CA site.

Scheduled and hosted site visits/meetings/teleconferences with Sr Leadership Team, provided assistance for the All Employee Meeting, OMT Level 3 Meeting, customer visits, audit support, visits with military and regulatory groups from around the world.

Supported Finance Dept with capital expense and budget/forecast measures. Assisted the Training Department with maintenance for Training Department in SABA program. Created Video Board for the Hayward, CA site.

Was the Stericycle liaison on behalf of Environment Health and Safety manager for the Department of Transportation Hazardous Materials Sign Off Sheet, acquired DOT training for role. Was also a member of the site Emergency Response Team, acquired CPR Certification.

Organized company-wide events for team building purposes, boosting overall morale among employees., including catered Winter and Fall site lunch events, Environmental Health and Safety's "Adopt-A-Block" program, Lonza's corporate-wide events "Day of Service", "Rare Disease Day" and the "One Warm Coat" donation drive.

Efficiently managed personnel files, maintaining confidentiality while keeping records up-to-date and organized.

Conducted new hire orientation to verify completion of appropriate paperwork, recording information on human resources database. Assisted in payroll processing to ensure timely delivery of paychecks to all employees.

Organized new employee orientation schedules for new hires.

Delivered friendly assistance with new hires throughout interviewing and hiring process.

Created and completed personnel action forms for hires, terminations, title changes and terminations.

Converted employee status from temporary to permanent.

Maintained compliance with federal and state labor laws by conducting regular audits of HR practices and documentation.

Assisted Divisional Manager and Regional Managers, within Division 6 - Territory including Washington State, Oregon, Hawaii, California, Nevada, Utah & Colorado

Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time. Processed travel expenses and reimbursements for executive team and senior management group through Concur. Handled escalated calls efficiently, finding satisfactory resolutions for both customers and the company alike.

Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties. Supported executives in decision-making processes by conducting research and presenting findings in clear formats, preparing and analyzing data for operations, sales, earnings, security, market progress reports.

Researched and resolved billing discrepancies to enable accurate billing. Identified, researched, and resolved billing variances to maintain system accuracy and currency. Responded promptly to vendor inquiries, fostering positive relationships with external partners.

Prepared itemized statements, bills, or invoices and recorded amounts due for items purchased or services rendered.

Collaborated with city/count/state organizations regarding business licenses, permits and payments. Kept vendor files accurate and up-to-date to expedite payment processing.

Filed paperwork, sorted, and delivered mail and maintained office organization. Organized team-building events, boosting morale and fostering collaborative work environment.

Assisted in the HR process flow of employee transitions - terminations, new hires, position/district changes.

Maintained and updated company org charts for Divisional and Regional changes. Efficiently managed personnel files, maintaining confidentiality while keeping records up-to-date and organized. Assisted in payroll processing to ensure timely delivery of paychecks to all employees. Created and completed personnel action forms for hires, terminations, title changes and terminations. Processed employee termination paperwork at direction of supervisory staff.

Designed custom bronze and granite headstones, ordered from multiple vendors. Received, inspected, and ensured headstones were installed at proper times. Coordinated with site Grounds Manager and families to schedule unveiling and witness installation events. Scheduled appointments and conducted follow-up calls to families regarding repairs and replacements.

Ordered cremation urns from multiple vendors. Processed cremation paperwork and permits.

Prepared thorough reports on cemetery finances, maintenance needs, and upcoming projects for board review meetings. Managed inventory control for cemetery supplies, reducing waste and optimizing budget allocation. Educated cemetery sales team and funeral counselors on a wide variety of Urn and Marker resources.

Property Record research including deeds, titles, transference of ownership, Deciphering legal documents, such as Durable Power of Attorney for Health Care, vs Durable Power of Attorney for Finances. Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.

Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors. Managed filing system, entered data and completed other clerical tasks. Received First Calls, sent out dispatch. Met with families for special cases and provided additional service support. Funeral assisting and removals. Addressed IT issues by coordinating with tech support, minimizing downtime and maintaining operational efficiency.