Summary
Overview
Work History
Education
Skills
State
City
Zip
Languages
References
Timeline
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JENNIFER NAZARIO

Davie,FL

Summary

I am a dedicated, reliable, highly organized, personable individual, with over 18+ years of experience in conflict management, sales, administrative support as well as working directly with clients and enhancing projects in the management and customer relations field. I am a very organized quick learner, and am able to excel working independently or in a team setting. I am seeking a permanent position where I can grow and apply my years of experience as well as knowledge

Overview

23
23
years of professional experience

Work History

Executive Assistant /Commercial Project Manager

Paul Bange Roofing Inc.
Davie, FL
01.2023 - Current
  • Facilitated communication between different departments within organization.
  • Ensured that all contracts, permit documents, Budget agreements, AIAs, etc. were completed accurately prior to submission.
  • Answered telephone calls from customers or clients providing assistance where necessary.
  • Created and maintained up-to-date records related to customer accounts or financial transactions.
  • Followed up daily with ongoing re-roof projects, project materials and supplies and client preparedness
  • Collaborated with external consultants when additional resources were necessary for a particular commercial project.
  • Identified areas of improvement within existing processes related to commercial projects.
  • Provided guidance and support to team members regarding project tasks and activities.
  • Resolved issues arising from scope changes or delays in delivery times of materials or services required for a commercial project.
  • Analyzed cost estimates for commercial projects to ensure compliance with budget requirements.
  • Facilitated communication between stakeholders, clients, vendors, and other parties involved in the project.
  • Tracked costs incurred during various stages of a commercial project.
  • Managed the development of project plans and schedules, including milestones and resource allocations.
  • Ensured that all contractual obligations were met throughout the duration of the project.
  • Coordinated with internal departments to ensure successful completion of projects.
  • Updated management on status of ongoing commercial projects through verbal presentations or written reports.
  • Updated clients daily on project milestones.
  • Attended roofing conferences and workshops to stay updated on , new and updated city building codes, new materials and advanced re-roofing applications.
  • Submitted project deliverables to clients, consistently adhering to quality standards.
  • Produced thorough, accurate and timely reports of project activities.
  • Created and submitted proposals for re-roofs, repairs and warranty services
  • Negotiated with suppliers to obtain resources and/or the best materials cost for each project.
  • Scheduled and attended re-roof site visits for proposal presentations with many Home Owner Association Treasures, Boards, etc.

Executive Assistant / Project Coordinator

5 Diamond Construction
Fort Lauderdale, FL
11.2019 - 01.2024
  • I am very knowledgeable in the day to day administrative office supportive functions, project management, office management, accounts payable and receivables as well as customer service
  • I have technical knowledge of Budgeting and financial management, Talent management and staffing, Meeting coordination as well as training & development
  • Revised and maintained master calendar to coordinate meetings
  • Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars
  • Opened, read and replied to e-mails, letters and correspondence timely on behalf of executives
  • Screened phone calls for executives to instantly identify priority clients and filter out spam calls
  • Managed and tracked expenses to meet company budget requirements
  • Tackled and addressed top-level, high-priority issues with professional administrative discretion
  • Entered customer information and updates in database system to track leads, interactions, relationships and propel sales opportunities
  • Leveraged word processing software to create proposals, letters and memos
  • Managed daily invoices, project updates and proposals
  • Followed proper accounting and bookkeeping procedures to support audits
  • Coordinated meetings and maintain work and project schedules for staff teams and executives
  • Obtained signatures for financial documents and internal and external invoices
  • Relayed messages, retrieved reports and printed documents for co-workers to assist with office workflow
  • Prepared invoices and drafted memos for executives
  • Facilitated communications by forwarding emails, transferring calls and filing documents
  • Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents
  • Wrote and distributed executive meeting agendas and minutes to department heads and executive team members
  • Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees
  • Coordinated multiple schedules using online calendaring system
  • Designed PowerPoint presentations for monthly divisional meetings with top-level executives
  • Coordinated executive and senior management vacation, day-to-day meeting and travel schedules
  • Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials
  • Tracked and submitted employee timesheets to prepare for payroll processing
  • Responded effectively to sensitive inquiries or complaints
  • Responded to inquiries via email, telephone and social media platforms
  • Screened applicant resumes to coordinate both phone and in-person interviews
  • Identified emerging business opportunities and conducted initial outreach calls to establish contact with potential clients.

Executive Secretary / Office Manager

Recovery Yacht Refinishing, LLC
Fort Lauderdale, FL
10.2010 - 10.2019
  • Called on key decision-makers using phone, email and social touches to bring on new business
  • Set appointments to present solutions to prospective customers
  • Negotiate bids and pricing directly with vessel owners and captains - Making sure the hired painter has all the exact matching paints, formulas and materials needed for each project
  • Process itemized photos for each customer vessel and estimate - Make travel arrangements for the hired/contracted painter if the project is done out of state or out of the country - Work directly with the captains as well as vessel owners to coordinate arrival dates and negotiate pricing and billing when needed - Provide paint expertise and consulting on different projects - Give customers offsite quotes and estimates - Processed accounts payable and receivables for the company via the Quickbooks system - Make sure all warehouse supplies needed for the workers maintain fully stocked
  • Processed closing documents, title transfers, coast guard documentation and ownership documents for boat and yacht sales
  • Manage all orders for each individual project with different supply vendors - Visit the active and different properties/marinas where we have current projects
  • Create ads for new hires - In charge of making sure all the safety equipment throughout the warehouse and service areas was readily available to the employees
  • Processed new hire paperwork and employee weekly payroll
  • Manage, label and track all paint codes used - As customers arrive with their vessels I photograph the vessel and process a complete walk through to ensure all items are properly accounted for
  • Drop off or pick parts, letters, etc
  • As needed for projects - Manage all office duties such as filing, responding to emails, scheduling customer meetings, answer all office telephone and service lines Schedule and coordinate all future projects
  • Schedule and coordinate all future projects
  • Established strategic direction and goals to accomplish objectives
  • Recruited, hired and trained employees on operations and performance expectations
  • Strengthened company business by leading implementation of new projects and procedures
  • Executed on-time, under-budget project management to adhere to project road map
  • Exceeded sales goals through upselling and cross-selling within existing client base as well as strategically attracting new business.

Executive Assistant

University of Miami Genetics Research
02.2001 - 01.2009
  • Answer all incoming calls for all 6 genetic physicians - Answered all corresponding emails and forwarded to corresponding physicians
  • Created yearly excel spending budget to submit to the NIH for 6 physicians and grants
  • Applied and submitted grant applications for all 6 physicians directly to the NIH
  • Managed doctors' clinical schedules, meetings and conferences for 6 physicians
  • Coordinated catered events and lunches on the medical campus for different events
  • Reconciled monthly expense reports and submitted them to the Accounting department
  • Collected and itemized all travel, meal and other expense receipts
  • Reconciled all individual assigned expense credit cards for each physician
  • Created physician CVs, power point presentations for meetings and teachings
  • Purchased all necessary office supplies needed for the average day to day
  • Schedule patient and attending physician interviews for the different clinical projects.

Education

Associates of Science -

University of Miami
Miami
02.2008

Skills

  • Type 50 words per minute
  • Proficient in Excel
  • Word
  • PowerPoint
  • Job Nimbus
  • Company Cam
  • Roofr
  • Quickbooks Desktop
  • Buildertrend
  • Salesforce
  • EClinicalWorks
  • Outlook
  • Google docs
  • Zoom
  • Teams App
  • Quickbooks
  • Xactimate
  • Yachtclosure
  • Sharepoint
  • Licensed and bonded Notary Public
  • 214 Life Insurance Licensed
  • Project management
  • Office management
  • Accounts payable and receivables
  • Customer service
  • Budgeting and financial management
  • Talent management and staffing
  • Meeting coordination
  • Training & development

State

FL

City

Davie

Zip

33314

Languages

  • English, Native/ Bilingual
  • Spanish, Native/ Bilingual

References

Upon request

Timeline

Executive Assistant /Commercial Project Manager

Paul Bange Roofing Inc.
01.2023 - Current

Executive Assistant / Project Coordinator

5 Diamond Construction
11.2019 - 01.2024

Executive Secretary / Office Manager

Recovery Yacht Refinishing, LLC
10.2010 - 10.2019

Executive Assistant

University of Miami Genetics Research
02.2001 - 01.2009

Associates of Science -

University of Miami

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