Summary
Overview
Work History
Education
Skills
Additional Information
Timeline
Hi, I’m

Jennifer Oberle

Deputy Director
Meridian,ID

Summary

Seasoned Deputy Director with wealth of continual process and operation improvement experience. Successfully oversees daily operations, planning and quality control and develops and monitors resources. Broad history in establishing standard operating procedures and tracking and reporting processes, tools and information flows. Actively engages direct reports to achieve business goals, tracks progress toward goals and increases effectiveness and efficiency of leaders.

Overview

27
years of professional experience

Work History

AVDC (Matrix AMC)

AVDC Deputy Director/Executive Assistant
09.2022 - Current

Job overview

  • Manage all administrative functions, operations, and communications for organization, and developing and monitoring progress toward departmental goals
  • Performed Executive Director duties in Director absence
  • Oversee implementation of programs and updates, and daily operations
  • Make necessary adjustments to achieve organizational objectives
  • Process all communications of College to include DMS submissions, Board communications, high volume emails and directives
  • Manage VOHC invoicing, annual reports, receipt of payments. Use multiple accounting software programs to submit invoices
  • Track all resident steps from credentialing to earning diplomas
  • Collaborate with other executive members regarding departmental needs
  • Navigate complex systems and complete projects with multiple moving parts while meeting deadlines
  • Manage OVID subscriptions
  • Edit websites (AVDC and VOHC)
  • Use of MS Word, Excel, Access, PowerPoint, Outlook, Adobe InDesign, Dreamweaver, WordPress, Drupal, MailChimp, QuickBooks

Matrix AMC

Conference Planner
10.2018 - 09.2022

Job overview

  • Coordinated schedules and timelines for events with 100-400 attendees and 5 consecutive sessions over 4 days
  • Managed event logistics and operations.
  • Negotiated and administered vendor contracts in strict compliance with corporate policy and procedures.
  • Managed administrative logistics of events planning, event booking, and event promotions.
  • Developed post-event reports to determine effectiveness of each event.
  • Trained and supervised volunteers and support staff required for events.
  • Communicated with venue, catering, video, lighting and sound companies to obtain price quotes.
  • Acquired contracts and agreements to finalize negotiations and obtain approval signatures.
  • Inspected event facilities to confirm conformance to customer requirements.
  • Evaluated and selected service providers and vendors according to customer requirements.
  • Reviewed event bills to confirm accuracy and approve payment.
  • Arranged availability of audio-visual equipment, transportation and displays for various types of events.
  • Utilized internal databases to prepare and distribute guest lists, electronic invitations and registration processes.
  • Evaluated existing plans, processes and events planning services to identify opportunities for improvement.
  • Negotiated contracts with venues, vendors and suppliers to obtain best rates and services.
  • Oversaw event registration process by collecting and tracking attendee information.
  • Monitored and controlled event expenditures to meet budgets.
  • Implemented protocols and procedures to effectively manage planning process.
  • Analyzed event costs to identify areas of improvement and cost savings.
  • Coordinated travel and accommodations for event attendees.
  • Coordinated speaker information, travel, honorariums for over 50 speakers per conference
  • Researched and identified new vendors and suppliers to obtain competitive pricing.
  • Developed and distributed event surveys to gather feedback and assess event success.

ID Board Of Alcohol/Drug Dependency (MatrixAMC)

Associate Director
10.2018 - 09.2021

Job overview

  • Assisted senior leadership in managing all aspects of operations
  • Managed Strategic Planning initiatives
  • Communicated organizational objectives and policies to board members, stakeholders, governmental agencies, and public
  • Oversaw membership applications and renewals for professional certifications, and assisted with member policy and questions for 250+ members
  • Schedule and attend board meetings, take and distribute minutes
  • Demonstrated discretion when handling ethical complaints

Ivey Engineering, Inc.

Executive Assistant
12.1998 - 08.2016

Job overview

  • Provided executive support for upper level expert witness engineers
  • Notary public
  • Liaison to attorneys and paralegals
  • Coordinated and tracked evidence, photos, and reports for trial submission
  • Handled confidential and sensitive information with discretion and tact
  • Used advanced software to prepare documents, reports, and presentations
  • Updated and maintained confidential databases and records
  • Created and managed office systems to efficiently deal with documentation
  • Track and monitor Chain of Custody items

Festivities Catering And Special Events

Event Supervisor
02.1997 - 12.1998

Job overview

  • Supervised off-site catering events with up to 60 employees throughout San Diego
  • Coordinate with clients, staff, and chef to ensure client satisfaction
  • Responsible for ensuring all catering equipment needed is present for event
  • Exceptional on-the-spot trouble shooting and problem solving
  • Supervised set up, presentation, serving, and tear-down
  • Create post-event reports

Education

University of Wisconsin, Milwaukee
Milwaukee, WI

Bachelor Of Arts from International Relations

Skills

  • Change Management
  • Program Management
  • Process Improvement
  • Strategic Planning
  • Program Oversight
  • Strategic Leadership
  • Process Updates
  • Enrollment Management
  • Reporting Tools
  • Organizational Systems

Additional Information

Homeowner Association Board Member, 2014-2016

Girl Scout Leader, 2008-2015

US Army Reserves, Transportation Coordinator, 1985-1989

Timeline

AVDC Deputy Director/Executive Assistant

AVDC (Matrix AMC)
09.2022 - Current

Conference Planner

Matrix AMC
10.2018 - 09.2022

Associate Director

ID Board Of Alcohol/Drug Dependency (MatrixAMC)
10.2018 - 09.2021

Executive Assistant

Ivey Engineering, Inc.
12.1998 - 08.2016

Event Supervisor

Festivities Catering And Special Events
02.1997 - 12.1998

University of Wisconsin, Milwaukee

Bachelor Of Arts from International Relations

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Jennifer OberleDeputy Director