JENNIFER OLIPHANT
Houston,TX
Summary
Experienced individual providing high-quality administrative support to various departments. Highly organized and detail-oriented with great multitasking and task prioritization skills. Experienced in designing clear contract and agreements. Excellent management and administrative skills. QuickBooks Database Management. Exceptional Oral and Written Communication Skills. Budgeting and Financial Reporting. Financial Recordkeeping. Accounting. Social Media Management. Expense Tracking. Microsoft Office Suite. Digital Marketing. Special Events Planning. Event Planning. Resourceful and experienced worker offering expertise in customer service, travel coordination and file management. Detail-oriented team player with strong organizational skills. Handles multiple projects simultaneously with a high degree of accuracy.
Overview
26
26
years of professional experience
3
3
years of post-secondary education
1
1
Certification
Work History
Property Manager
Alison Maillard
Houston, PA
3 2023 - Current
- Streamlined project processes by implementing methodologies, resulting in increased efficiency and reduced costs
- Developed comprehensive project plans with clear timelines, milestones, and budget requirements, ensuring timely delivery of high-quality results
- Managed risk assessments and implemented mitigation strategies to minimize potential issues during project execution
- Increased tenant satisfaction by promptly addressing concerns and resolving maintenance issues
- Implemented efficient systems for tracking property maintenance tasks, preventing costly repairs due to oversight or neglect.
Executive Assistant
Felicia Boudreaux
Houston, PA
03.2018 - Current
- Assisted in development of staff training materials, resulting in increased employee productivity and job satisfaction
- Coordinate office events and meetings, fostering positive work environment and team collaboration
- Contribute to interdepartmental collaborations by helping when needed and sharing relevant knowledge
- Increased productivity by prioritizing tasks and ensuring deadlines were met consistently
- Optimized time management for owner with effective calendar organization and event coordination
- Supported seamless decision-making processes by conducting research and preparing comprehensive reports for owner's review
- Safeguarded sensitive information through meticulous maintenance of confidential files and records
- Reduced administrative workload for owner through proficient handling of routine tasks, allowing them to focus on higher-level responsibilities
- Responded to emails and other correspondence to facilitate communication and enhance business processes
- Coordinated events and functions with attention to detail ensuring successful execution.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Virtual Marketing
Kentucky Bike Rally
Houston, PA
03.2023 - 08.2023
- Increased brand awareness by implementing targeted marketing campaigns and social media strategies
- Enhanced customer engagement with development of compelling content for email newsletters and blog posts
- Streamlined marketing processes, optimizing efficiency through use of project management tools and software
- Boosted sales performance by assisting in creation of persuasive marketing materials such as brochures and product sheets
- Improved website traffic, monitoring analytics data to inform adjustments to content strategy and search engine optimization efforts.
Virtual Bookkeeper
Grant Humphreys
Houston, PA
04.2021 - 10.2021
- Improved financial accuracy by reconciling accounts and identifying discrepancies in financial records
- Streamlined bookkeeping processes by implementing new accounting software, resulting in increased efficiency
- Enhanced cash flow management through timely invoicing and collection of outstanding receivables
- Assisted with budget preparation and monitoring, contributing to better expense control
- Handled payroll processing for employees, ensuring timely payment and adherence to tax regulations
- Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
Virtual Executive Assistant
Grant Humphreys
Houston, PA
05.2020 - 06.2021
- Streamlined owner's schedule by managing appointments, meetings, and travel arrangements, and executive schedules by efficiently managing appointments and prioritizing tasks
- Enhanced efficiency in daily operations by organizing and maintaining office filing systems
- Improved communication between owner and external parties by drafting professional correspondence on their behalf
- Increased productivity by prioritizing tasks and ensuring deadlines were met consistently
- Optimized time management for executives by handling travel arrangements and itineraries
- Managed sensitive information and maintained confidentiality by implementing secure filing systems.
Personal Assistant
Dr. Amanda Jarolimek
Houston, Texas
09.1998 - 06.2019
- Enhanced executive's productivity by managing schedules, organizing meetings, and overseeing correspondence
- Streamlined communication for better efficiency between executive and team members by acting as liaison
- Maintained confidentiality and discretion while handling sensitive information relevant to company operation
- Managed travel arrangements including flights, accommodations, and itineraries for smooth business trips
- Coordinated events and functions with attention to detail ensuring successful execution
- Monitored expenses closely, maintaining organized filing system for easy access to financial records
- Served as first point of contact for incoming visitors or phone calls, ensuring prompt responses or directing inquiries appropriately
- Aided executive in personal tasks such as scheduling appointments or running errands when needed
Education
BBA - Business Administration And Management
University of Phoenix
Tempe, AZ 04.2004 - 05.2007
Skills
- Personnel Management
Payroll
Social media knowledge
Problem-solving abilities
Travel Arrangements
Professionalism
Calendar and Scheduling Software
Time management abilities
Team Collaboration
Maintenance knowledge
Problem-Solving
Personnel Management
Certification
CNP - Certified Notary Public
Volunteer Experience
- Greenwood Forest Elementary, Houston, TX, PTO Treasurer/ Fundraiser Head, Fall 2008, Spring 2017
- Girl Scout Troup, Houston, TX, Leader, September 2007, June 2012
- Greenwood Forest HOA, Houston, TX, Board member, January 2011, January 2014
- ACC Committee, Member, March 2015, Present
Timeline
Virtual Marketing
Kentucky Bike Rally
03.2023 - 08.2023
Virtual Bookkeeper
Grant Humphreys
04.2021 - 10.2021
Virtual Executive Assistant
Grant Humphreys
05.2020 - 06.2021
Executive Assistant
Felicia Boudreaux
03.2018 - Current
BBA - Business Administration And Management
University of Phoenix
04.2004 - 05.2007
Personal Assistant
Dr. Amanda Jarolimek
09.1998 - 06.2019
Property Manager
Alison Maillard
3 2023 - Current
CNP - Certified Notary Public
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