JENNIFER PIMIENTO
Wallington,NJ
Summary
A C-level Executive Assistant with over 20 years experience performing high-level administrative support to the Chief Marketing Officer of a leading global asset management firm. Strong knowledge of financial services with proficiency in technical skills such a business software and protocols. Expert knowledge in "managing up" and understanding the Executive's voice. Consistently work proactively to manage competing priorities, deadlines and a demanding workload. A dedicated learner keeping current with industry trends.
Overview
18
18
years of professional experience
Work History
Executive Assistant to Chief Marketing Officer
American Century Investments
03.2020 - Current
- Provide business and administrative support to CMO including managing a complex schedule and email inbox, including tracking action lists on an hourly, daily and weekly basis.
- Draft internal and external communications and correspondence on behalf of the CMO
- Oversee the creation of briefing documents, including talking points and event briefings
- Organize internal and external meetings across multiple timezones for the CMO and Head of Brand, including notifying attendees, reserving conference rooms, handling logistics, drafting and distributing agendas, and taking minutes
- Manage all travel arrangements for the CMO
- Track and reconcile monthly credit card statements in a timely manner for CMO and Head of Brand, involving submitting expense reports
- Provide special project support. to the CMO including serving as a Project Manager for the roll-out of a revamped Practice Management program designed for Advisors called ClientBuilder involving the creation of three new modules to help keep advisors pipeline flowing
- Managed the CMO's quarterly newsletter from start to finish by vetting topics that are most impactful, creating content, liaising with the Head of Editorial and Head of Design to implement illustrations to enhance the newsletter and then deploying it to a large senior internal audience leveraging Staffbase for the email build and deployment
- Support CMO on specific high-level Marketing projects both commercial as well as people-related (especially those requiring cross-team coordination
- Lead internal communications within the Marketing organization including arranging quarterly town hall events and off-sites
- Support and developing Marketing Leadership forums including managing agenda items, managing Microsoft Teams channels for Marketing
- Coordination of planning and review sessions across Marketing Leadership each quarter being point contact for other teams.
- Coordination of any cross-marketing initiatives or meetings
Executive Assistant, Legal & Compliance
TWO SIGMA INVESTMENTS
08.2018 - 02.2020
- Manage complex, busy calendars for three Managing Directors in L&C and provide backup coverage for the General Counsel and Chief Compliance Officer
- Screen calls for 5 MDs and deliver timely & detailed receipt of messages
- Compile agendas for internal staff meetings and coordinate/facilitate the agendas of incoming meetings
- Greet guests and prep ahead of external meetings involving presentations, demos, etc
- Maintain Business Reporting Grid via G Suite
- Generate travel arrangements & itineraries for both international and domestic trips with respect to 5 MDs
- Generate timely T&E reporting
- Maintain timely and accurate logs & records
- Prepare presentations, memos and letters on a frequent basis
- Coordinate team events, CLE trainings and off-sites on a recurring basis
- Prepare and facilitate the execution of legal documents and the filing of originals.
Administrative Assistant, Aladdin Product Group
BLACKROCK
12.2010 - 07.2018
- High level support for four Managing Directors which involves working in a fast paced environment and daily interaction with Executive Committee & C-level executives, senior management, clients and service providers
- Managed workflow of reporting for client meetings
- Managed complex calendars with priority on resolving conflicts as they occur and prioritizing demands in requests for meetings, etc
- Successfully executing on the en-to-end logistics of external/internal off-sites and corporate functions both locally and internationally
- Compiled the itineraries and complex travel arrangements for the international and domestic travel of the leadership team
- Created and editing presentations, project plans and various memos for the leadership team
- Generated meeting minutes and distributed them to the team with action items or next steps
- Maintained a leadership role in managing team’s SharePoint site
- Tracked vacation and appropriate coverage for the team
- Managed the onboarding of new hires
- Scheduled meetings involving several time zones and ensuring seamless execution of relevant logistics involved
- Met and greeted visitors and clients, coordinate conference rooms, multimedia requirements, catering, guest Wi-Fi access, etc
- Partnered with Office Services to ensure the teams’ office space was kept tidy and was a point of contact in case anything needed repair with regard to workspace
- Liaised with IT to ensure technology needs were met for the team
- Processed and tracked expense reports for the team
- Owned all distribution lists, shared calendars, shared documents, and prospective client meeting pipeline
- Handled multiple concurrent assignments relative to the onboarding of custodial clients to our flagship risk and portfolio management system with a high degree of accuracy and prioritizing those with hard deadlines.
Executive Assistant to CTO
THE D.E. SHAW GROUP
05.2008 - 08.2010
- Managed project data source for all systems managers by coordinating and facilitating the workflow of project plans
- Tracked IT spend within the company, which was then used to compile an IT budget for 2008 and 2009
- Facilitated Technology Information Sessions
- Managed calendars for 5 MDs and compiled monthly project status reports which were submitted to the Executive Committee
- Generated expense reports & complex international and domestic travel
- Registered qualified IT staff for conferences, workshops and training and prepared necessary travel arrangements
- Set-up meetings, conference calls, video-conferences, both internally and externally
- Managed the logistics and administrative detail for our Disaster Recovery projects
- Prepared agendas for meetings by creating presentations, meeting notes, etc
- Coordinated office and seating accommodations for new hires and existing staff
- Obtained authorization for the payment of service agreements and contracts
- Took ownership of the entire event planning process from research to the contract negotiation and approval stage, which involved meticulous planning and attention to detail.
Executive Assistant to Chief Development Officer & Senior Managing Director for Equities Trading
BEAR STEARNS & COMPANIES
07.2006 - 05.2008
- Industry research relating to: Business Continuity Planning, Information Security & Reg NMS
- Compiled and distributed monthly and quarterly department-wide newsletters / memos featuring new research
- Conducted domestic and international travel arrangements
- Maintained CDO’s calendar – scheduled meetings, video conferences and Web enabled meetings
- Managed recruitment efforts for department’s NY office which involved identifying suitable candidates and working with recruitment agencies in scheduling appointments for interviews
- Handled the logistics for meetings: face-to-face & web-enabled.
Education
BACHELOR’S DEGREE - Liberal Arts And Sciences
NEW YORK UNIVERSITY
New York, NY05.2002
Skills
- MacOS
- Report Development
- Information confidentiality
- Logistics Coordination
- Training Schedule Setup
- Invoice Preparation
- Windows
- Google Android
- ACT!
- Salesforce
- Bloomberg
- Gartner marketing research
- Barrons
- MS Office Suite
- G Suite
- SharePoint
- Visio
- Staffbase formerly Bananatag
- Lotus Notes
- Slack
- MS Teams
- Symphony
- Workday
- Wiki
- Crystal Reports
- OneNote
- OneDrive
- JIRA
- Clarity
- Task Delegation
- Conflict Management
Timeline
Executive Assistant to Chief Marketing Officer
American Century Investments
03.2020 - Current
Executive Assistant, Legal & Compliance
TWO SIGMA INVESTMENTS
08.2018 - 02.2020
Administrative Assistant, Aladdin Product Group
BLACKROCK
12.2010 - 07.2018
Executive Assistant to CTO
THE D.E. SHAW GROUP
05.2008 - 08.2010
Executive Assistant to Chief Development Officer & Senior Managing Director for Equities Trading
BEAR STEARNS & COMPANIES
07.2006 - 05.2008
BACHELOR’S DEGREE - Liberal Arts And Sciences
NEW YORK UNIVERSITY
Similar Profiles
Travis DouglasTravis Douglas
Senior Release Train Engineer at American Century InvestmentsSenior Release Train Engineer at American Century Investments
Jared FisherJared Fisher
Infrastructure Engineer at American Century Investments (Contract Via Align)Infrastructure Engineer at American Century Investments (Contract Via Align)
CARRIE A. JOHNSON, SHRM-CPCARRIE A. JOHNSON, SHRM-CP
Compensation Consultant at American Century InvestmentsCompensation Consultant at American Century Investments
Derek HydeDerek Hyde
Investment Reporting Consultant at American Century InvestmentsInvestment Reporting Consultant at American Century Investments
Jeremy HilarioJeremy Hilario
Parking Attendant at Urban ParkingParking Attendant at Urban Parking