Jennifer Salcedo
Martinsburg,WV
Summary
Positive Senior Administrative Assistant with five years in executive team support. Strengths include organizing company events, developing written communications to all staff and providing excellence in guest experience. Hardworking and focused Administrative professional offering excellent communication, planning and prioritization skills demonstrated through five years of performance. Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.
Overview
8
8
years of professional experience
Work History
Senior Administrative Assistant
Supernus Pharmaceutical Inc
06.2022 - Current
- Provide office support to three Executive Directors and liaise with clinical trial vendors to ensure compliance with contracts
- Assisted with recruitment processes, demonstrating experience in identifying and recruiting investigators for clinical studies
- Coordinated with regulatory bodies for the collection of documents required for clinical trial management
- Developed and managed databases and filing systems for official records in digital and paper formats, similar to a Trial Master File
- Prepared, edited, and generated company documents and reports, including informed consent forms and other study-related materials
- Prepared outbound documents, including letters and financial invoices; assisted Study Program Manager with invoice processing
- Organized and arranged travel for Vice President and staff, demonstrating readiness to travel as required, including international travel
- Scheduled appointments, updated event calendars, and organized staff meetings, demonstrating experience in preparing and attending project team meetings
- Processed invoices for payment and approval for different vendors
- Maintained knowledge of legal and regulatory updates as they relate to talent acquisition processes and procedures, ensuring compliance
- Utilized information systems for data management, similar to Electronic Data Capture (EDC) system monitoring
- Applied working knowledge of principles, theories, and concepts of discipline, staff, technologies, and practices to complete assignments, demonstrating an understanding of regulations governing clinical research.
Administrative Assistant III, NIH Contractor
Contemporaries Inc
05.2021 - 06.2022
- Coordinated, tracked, and followed up on communications, providing support as a point of contact for study site personnel to resolve study-related issues
- Developed and executed administrative organization strategies to identify areas requiring follow-up and improvement at clinical study sites
- Prepared weekly reports for upper management, evaluating monitoring metrics
- Maintained utmost discretion when dealing with sensitive patient information, similar to maintaining confidentiality and integrity in clinical trials.
Executive Assistant
DGC International
12.2019 - 02.2021
- Managed and prioritized company partners’ schedules, boarding, and transportation, showcasing the ability to work collaboratively in an outsourced environment
- Ensured and maintained the confidentiality of all communications and documentation
- Handled all domestic and international travel reservations for the CEO, confirming the willingness and ability to travel.
Executive Assistant
Genesis Rehabilitation Services
09.2016 - 12.2019
- Assisted rehabilitative staff in scheduling appointments and sessions, similar to overseeing clinical site activities
- Provided care and maintenance of gymnasium space, comparable to ensuring a compliant clinical research environment
- Recorded, transcribed, and distributed staff meeting minutes, similar to overseeing clinical trial documentation.
Quality Chiropractic, Front Desk/Aide
12.2015 - 10.2016
- Prepared and maintained detailed patient information, similar to reviewing Case Report Forms (CRFs) in clinical trials
- Communicated patient progress with medical professionals, ensuring adequate reporting and tracking of adverse events.
Education
Bachelor of Health Science - Liberal Arts
Marymount University
A.A - undefined
Northern Virginia Community College
Skills
- Proficient in Spanish language
- Microsoft Office, including Word, Outlook, and Excel
- Ability to work independently and as part of the team
- High ethical standards of integrity and quality
- Innovative and dynamic in approach to work
- Project development and management
- Data collection
- Record keeping
- Communication
- Proficiency with clinical trial management systems
Languages
Spanish
Native or Bilingual
Timeline
Senior Administrative Assistant
Supernus Pharmaceutical Inc
06.2022 - Current
Administrative Assistant III, NIH Contractor
Contemporaries Inc
05.2021 - 06.2022
Executive Assistant
DGC International
12.2019 - 02.2021
Executive Assistant
Genesis Rehabilitation Services
09.2016 - 12.2019
Quality Chiropractic, Front Desk/Aide
12.2015 - 10.2016
Bachelor of Health Science - Liberal Arts
Marymount University
A.A - undefined
Northern Virginia Community College
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