Summary
Overview
Work History
Education
Skills
Clearance
Timeline
Generic

Jennifer Salvino

Redondo Beach,CA

Summary

Seasoned Executive Assistant with a proven track record at Sentinel (GBSD) and other leading firms, specializing in enhancing digital transformation initiatives and program execution. Skilled in Confluence and SharePoint, demonstrating exceptional organizational abilities and communication skills. Excelled in streamlining operations and supporting high-level decision-making, showcasing discretion and event networking prowess.

Overview

42
42
years of professional experience

Work History

Executive EA to Vice President of Digital Transformation

MBSE and IDE
01.2020 - Current
  • Assisted Vice President in helping the decision develop executable strategies for Model Based System Engineering and Integrated Digital Environment.
  • Assisted in multiple off-site visit coordination enterprise-wide to help communicate and support this vision.

Executive EA to the Sentinel (GBSD) program

Sentinel (GBSD)
01.2015 - 01.2020
  • Supporting multi-sector team responsible for capturing and executing the program. Participated in a very fast-paced, dynamic team.

Sr. Executive Assistant/AMP program Office

AMP Executive Program Office
08.2009 - 01.2015
  • Provide support to the Vice President in the absence of his assistant, ensuring seamless office coverage
  • Responsibilities include extensive/complex calendar management, travel arrangements and expense reports
  • Coordinate presentations for both internal and external audiences
  • Exercise professional communication and interface with senior executives, customers, cross-company management and co-workers
  • Always a team player and willing to assist with Program functions as needed
  • Well integrated as part of the AMP team, exercising flexibility and diplomacy
  • Possess a solid foundation in SCI program security practices and handle sensitive personnel and technical information appropriately
  • Complete tasks on deadline and have excellent follow through
  • Strong computer skills include Concur, Edge, Outlook, eRoom, PowerPoint, Word and Excel

Sr. Executive Assistant/NSD BD

NS BD
09.2007 - 08.2009
  • Sr
  • Executive Assistant to the Mission 1 Chief Architect and his team within NS BD
  • Duties include supporting internal and external briefings, dynamic calendars and meeting schedules, making travel arrangements, including overseas travel, and expense reports, monitoring emails, and keeping the team running smoothly

Sr. Executive Assistant

Mission Systems/SDO VP Office
02.2005 - 09.2007
  • Perform a full range of administrative support functions for the Executive Team with Systems Development Operations including; managing appointment calendars, answering telephones, scheduling internal and external executive meetings and conferences, coordinating meeting arrangements, arranging travel schedules, processing expense reports, directing calls/visitors, and responding to general questions from clients, guests, and employees regarding activities associated with Business Operations and Systems Development Operations
  • Additional duties include coordination of high level VTC meetings, preparing spreadsheets, memos, documentation and reports utilizing MS Word, PowerPoint and Excel, creating/preparing briefings and other presentations and presentation materials for internal and /or external audiences, drafting correspondence and ensuring appropriate follow up, interfacing with senior executive level internal and external contacts & guests, and prioritizing and organizing tasks and information, and other support duties as required
  • Opening, reviewing, sorting and distributing mail

Administrative Assistant

Mission Systems/SDO Staffing Office
08.2004 - 02.2005
  • Provide functional support to the Engineering Centers Staffing Office
  • Principal duties include: Using a variety of software packages such as word processing, spreadsheets, graphics and electronic mail to produce and distribute letters, memoranda and reports
  • Editing written material for correct spelling and grammar
  • Preparing and processing of requisitions, offer packages, applicant travel expenses, and other company forms
  • Answering telephones and greeting visitors, directing calls/visitors to proper party, releasing and obtaining information within scope of delegated authority
  • Set up and maintained filing and record retention systems
  • Managing complex appointment calendars, scheduling meetings, coordinating meeting arrangements, opening, reviewing, sorting and distributing mail

Human Resources Coordinator

Mission Systems/Human Resources
08.2000 - 08.2004
  • Currently providing the SDO Human Resources Office with support in the following areas; knowledge of company policies and procedures, data input for employee demographics, entering requisitions into recruiting database, assisting with new hire orientation, making travel arrangements for out-of-town applicants and HR managers and processing related expense reports
  • Coordinating interview schedules, assembling and distributing offer packages
  • Designed and implemented Administrative Training session for Operations Administrative personnel, served as co-coordinator for yearly Service Award Dinner at Group level and participated as committee member for annual Project Technologist of the Year award dinner within our Division
  • Assisted with the Legal and Ethical Compliance process for SDO; performing database checks for compliance and contacting employees for completion

Administrative Assistant

TRW/Property Management
Las Vegas, USA
08.1999 - 08.2000
  • Provide Administrative and clerical support to the Property Management Organization
  • Arrange meetings and assist with activities including personnel requisitions, master calendar, interview schedules, performance reviews, and training and purchase requisitions
  • Compose edit and format correspondence for Department Manger as well as the customer
  • Set up and maintain files and record retention systems
  • Research and prepare data for reports
  • Prepare and process travel paperwork
  • Coordination of office moves and space planning, phones computers and furniture
  • Log, track and distribute property transfer documents, loss reports and subcontractor disposal documents
  • Assist with ESCN notifications and processing of property movement authorization forms

Secretary

TRW/Los Alamos National Laboratory
Las Vegas, USA
05.1998 - 08.1999
  • Provide 45 staff members with primary phone support, mail distribution, purchase requisitions, travel arrangements, reproduction, conference room requests, bridge numbers, sending and receiving faxes, typing forms and ordering office supplies
  • Experienced with Microsoft Word, Excel, Access and Power Point, Lotus Notes, Word Perfect and the AFS Data base as well as multiple reproductions equipment indulging engineering copiers
  • Proof reading of LANL and TRW memos and distribution there of
  • Arrange meetings and offsite workshops, complete work order requests, and process ESCNs
  • Keep accurate files and complete reconciliation report for staff credit cards
  • Responsible for paperwork for safety shoes and safety glasses as personnel request them
  • Provide Administrative staff with a daily attendance and a weekly vacation list and furnish backup support as needed
  • Assist Data manager with copying of email to disc and hard copy as well as proofing data sheets
  • Sorting and distributing of group leaders’ mail

Accounting Clerk/Receptionist

Towne & Country
Las Vegas, USA
01.1998 - 05.1998
  • Primary focal point for potential buyers in a well established auto restyling Center
  • Responsible for answering multiple lines on a switchboard that supports approximately 20 employees
  • Accountable for gathering information and preparation of the weekly sales report, which identifies gross sales and commissions for all salesmen
  • Responsible for all financial transactions on a weekly basis as well as maintaining petty cash fund

Word Processor

Mitchell’s Word Processing Service
07.1995 - 05.1998
  • Part time support to a privately owned word processing service
  • Responsibilities included preparation of various documents, design and editing for a wide variety of customers
  • Documents included: a policy handbook for a major Gaming Corporation, Resume’s for professional individuals and an Instructor syllabus for a local elementary school

Medical Back/Front Office Assistant

Urology Institute, Inc.
Torrance, USA
01.1989 - 07.1995
  • Supervision of front office staff and maintenance of a Database containing patient demographics for a fast paced four-physician group
  • Primary contact in scheduling of surgeries and surgical assistants as well as coordination of pre-authorizations and insurance verification
  • Training and troubleshooting computer problems within the office
  • Assisted Surgeons in minor office surgery, ultra sound operation and office laboratory test

Employee Relations Specialist

Daniel Freeman Hospitals, Inc.
Inglewood, USA
08.1982 - 12.1986
  • Accountability for computer input, Worker’s Compensation and Leave of Absence
  • Assisted Benefits director in the implementation of insurance benefits and billing for employees
  • Aided Administration in revising and implementing a Leave of Absence Policy
  • Assisted on all departmental projects, and coordination of management retreats and meetings for the Vice President and Hospital Administrator

Education

Associate of Arts -

El Camino College
Torrance, CA
06-2004

Skills

  • Confluence
  • SharePoint
  • Outlook
  • Concur
  • Organization
  • Communication
  • Calendar management
  • Good judgment
  • Discretion
  • Event networking

Clearance

Hold current SSBI and DOD TS Clearance

Timeline

Executive EA to Vice President of Digital Transformation

MBSE and IDE
01.2020 - Current

Executive EA to the Sentinel (GBSD) program

Sentinel (GBSD)
01.2015 - 01.2020

Sr. Executive Assistant/AMP program Office

AMP Executive Program Office
08.2009 - 01.2015

Sr. Executive Assistant/NSD BD

NS BD
09.2007 - 08.2009

Sr. Executive Assistant

Mission Systems/SDO VP Office
02.2005 - 09.2007

Administrative Assistant

Mission Systems/SDO Staffing Office
08.2004 - 02.2005

Human Resources Coordinator

Mission Systems/Human Resources
08.2000 - 08.2004

Administrative Assistant

TRW/Property Management
08.1999 - 08.2000

Secretary

TRW/Los Alamos National Laboratory
05.1998 - 08.1999

Accounting Clerk/Receptionist

Towne & Country
01.1998 - 05.1998

Word Processor

Mitchell’s Word Processing Service
07.1995 - 05.1998

Medical Back/Front Office Assistant

Urology Institute, Inc.
01.1989 - 07.1995

Employee Relations Specialist

Daniel Freeman Hospitals, Inc.
08.1982 - 12.1986

Associate of Arts -

El Camino College

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