Jennifer Stewart
Quality Control Document Specialist
Angleton,TX
Summary
Results-driven Quality Control Document Specialist with a proven track record at Samson Fabricators and Wood Group, excelling in quality assurance and electronic document management. Demonstrated strong attention to detail and effective team collaboration, enhancing data accuracy and streamlining documentation processes. Skilled in Acorn, a pipe fabrication program, I consistently meet deadlines while ensuring compliance with company standards.
Overview
19
19
years of professional experience
Work History
Quality Control Document Specialist
Samson Fabricators
Clute, TX
11.2023 - 10.2025
- Organized and maintained document control system for project files and records.
- Ensured compliance with quality assurance standards in documentation processes.
- Conducted regular audits of documentation to ensure accuracy and completeness.
- Managed version control for all technical documents to prevent discrepancies.
- Developed and implemented standardized templates for consistent documentation practices.
- Assisted in the creation of training materials for document control procedures.
- Maintained version control for all documents, ensuring that only the most recent updates were in circulation at any given time.
- Provided assistance with inbound and outbound document processes, document sorting, logging, and work order creation.
- Facilitated timely project completion by managing the distribution of essential documentation to project team members.
- Coordinated with external vendors to ensure timely delivery of essential documentation during critical project phases.
- Converted documents from one application to another.
- Enhanced data accuracy by performing regular audits on documentation and records.
- Increased efficiency with the implementation of electronic document management systems for easy access and retrieval.
- Expedited information sharing between departments with the creation of an accessible central database for critical documents.
- Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files and cloud storage.
- Assisted with document troubleshooting and recovery of corrupt documents and files.
- Ensured compliance with industry regulations by maintaining up-to-date knowledge of relevant guidelines and procedures.
- Worked with internal staff to process documents and sent for closing.
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
- Carefully reviewed all documents and reports for completeness and accuracy.
- Coordinated document exchange between departments, contractors, suppliers, and customers.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Monitored due dates and deadlines and worked to submit all documents on time or early.
- Used Adobe Acrobat for document management and enhancements.
- Created project control documentation to support needs of important projects.
- Proofread filenames, titles and submittal details to streamline submittal and avoid rejection.
- Liaised with project teams, vendors and third parties on documentation flow, handover, and project close-out.
- Transmitted documents, organized revisions and tracked changes.
- Manipulated and converted documents to meet needs of individual personnel or projects.
- Managed file archival and information retrievals.
- Responsibility for the management, control, and issuance of Quality Control documents, as well as the control of supported documents.
Project Secretary/Document Control Clerk
Brazos Pipe and Steel
05.2023 - 12.2023
- Coordinated project documentation and communications to streamline workflow between team members.
- Managed scheduling of meetings, ensuring timely updates and resource allocation for projects.
- Assisted in the preparation of project proposals and presentations, enhancing overall clarity and professionalism.
- Implemented filing system improvements that increased document retrieval efficiency by reducing time spent searching for files.
- Managed document control processes, ensuring compliance with corporate standards.
- Streamlined filing systems to enhance document retrieval efficiency and accuracy.
- Collaborated with team members to refine workflows, leading to improved project execution timelines.
- Contributed to successful project outcomes by providing ongoing administrative support to Project Managers and team members.
- Demonstrated strong attention to detail and commitment to excellence by consistently delivering high-quality work in a timely manner.
- Supported Project Managers in monitoring progress, identifying potential risks, and implementing corrective actions.
- Expedited project completion through the coordination of resources and materials as required.
- Assisted in the development of project plans by compiling data and creating comprehensive reports for review.
- Streamlined communication among team members by managing calendars, scheduling meetings, and distributing meeting agendas.
- Provided exceptional customer service to both internal and external clients throughout all stages of the project life cycle.
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
Quality Control Document Specialist
Wood Group
Clute, Texas
08.2006 - 08.2020
- Skilled at working independently and collaboratively in a team environment.
- Proven ability to learn quickly and adapt to new situations.
- Excellent communication skills, both verbal and written.
- Worked well in a team setting, providing support and guidance.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
- Worked flexible hours across night, weekend, and holiday shifts.
- Managed time efficiently in order to complete all tasks within deadlines.
- Organized and detail-oriented with a strong work ethic.
- Proved successful working within tight deadlines and a fast-paced environment.
- Demonstrated strong organizational and time management skills while managing multiple projects.
- Communicate quality control information to all relevant organizational departments, outside vendors, and contractors.
- Primary responsibility is the management, control, and issuance of Quality Control Documents, as well as the control of supported documents.
- Ensure that electronic and hard copies of all required documentation are compiled, filed, saved, and archived correctly.
- Compile, sort, and verify the accuracy of data before it is entered; compare data with the source document, or re-enter data in the verification format to detect errors.
- Locate and correct data entry errors, and report them to supervisors.
- Digitally file and store documentation and/or maintain a digital filing system to store, retrieve, and complete documents on a computer hard drive or disk, and/or maintain a computer filing system to store, retrieve, update, and delete documents.
- Respond to client requests for documentation and procedures.
Education
High School Diploma -
Angleton High
Angleton, TXSkills
- Quality assurance
- Quality management
- Data accuracy
- Electronic document management
- Technical documentation
- File organization
- Team collaboration
- Confident talking with clients
- Deadline management
- Multitasking Abilities
- Document management
- Confidentiality handling
- Document control software
- Adobe acrobat
Timeline
Quality Control Document Specialist
Samson Fabricators
11.2023 - 10.2025
Project Secretary/Document Control Clerk
Brazos Pipe and Steel
05.2023 - 12.2023
Quality Control Document Specialist
Wood Group
08.2006 - 08.2020
High School Diploma -
Angleton High