JENNIFER SWAIN
Milwaukee,WI
Summary
Highly tenured Executive Assistant with over 20 years serving as liaison to board of directors. Skilled in drafting, editing, and proofing documents for senior executive and board of directors. Experienced in prioritizing needs of senior executive and handling matters proactively to meet deadlines. Recognized as possessing strong interpersonal skills with board members, donors, external stakeholders, and colleagues. Proven ability to manage the highest level of confidential issues with utmost sensitivity.
Overview
38
38
years of professional experience
Work History
Executive Assistant to President & CEO and Board Liaison
BRIGHTPOINT (Formerly Children’s Home & Aid)
2013.01 - Current
- Perform a variety of administrative tasks for the CEO, including managing an extremely active calendar; prioritizing conflicts; making travel arrangements; preparing detailed itineraries; and ensuring the CEO is prepared for all scheduled meetings in advance
- Actively participates as a member of the CEO’s executive team; prepare meeting minutes; track deadlines and assist in setting agendas
- Serve as liaison to Board of Trustees, including managing all communication to the board; assisting with inquiries and giving input to CEO on important issues that need addressing
- Function as Assistant Corporate Secretary of the Board; prepare accurate and timely minutes of all board and committee meetings and maintain all board records
- Prepare materials and manage distribution of all board materials in advance of the meetings
- Set the annual calendar for the board and handle all arrangements and logistics for board and committee meetings, either virtual or in-person.
Manager, Donor Relations NRAEF
NATIONAL RESTAURANT ASSOCIATION EDUCATIONAL FOUNDATION (NRAEF)/NATIONAL RESTAURANT ASSOCIATION (NRA)
2009.09 - 2013.01
- Managed the donor relations process, and prepared all correspondence to donors and stakeholders, including annual giving mailing, thank you letters, and special communications on behalf of the Executive Director and Chairman of the Board
- Acted as primary relationship manager for all board solicitation, including annual giving and attendance at fundraising events
- Served as primary liaison to board’s nominating committee, including managing nomination process; maintaining and updating board database; researching prospective candidates; and preparing minutes.
Executive Assistant to COO, NRA & Manager, Board Relations, NRAEF
NATIONAL RESTAURANT ASSOCIATION EDUCATIONAL FOUNDATION (NRAEF)/NATIONAL RESTAURANT ASSOCIATION (NRA)
2008.12 - 2009.01
- Provided administrative support to C-Suite executive, including scheduling of all appointments, coordination of management meetings and high-level conference calls; arranging extensive travel; and drafting and proofing of correspondence and other documents
- Coordinated the planning and execution of three annual Board of Trustees meetings and all other board and committee related events; attended all meetings, and act as on-site contact for trustees and staff
- Managed the overall editing and production of all board briefing materials, board and committee agendas, board directory, meeting schedules, and weekly updates to the trustees.
Executive Assistant to President & COO/Manager, Board Relations, NRAEF
NATIONAL RESTAURANT ASSOCIATION EDUCATIONAL FOUNDATION (NRAEF)/NATIONAL RESTAURANT ASSOCIATION (NRA)
2002.01 - 2008.11
- Provided administrative support to C-Suite executive, including scheduling of all appointments, coordination of management meetings and high-level conference calls; arranging extensive travel; and drafting and proofing of correspondence and other documents
- Coordinated the planning and execution of three annual Board of Trustees meetings and all other board and committee related events; attended all meetings, and act as on-site contact for trustees and staff
- Managed the overall editing and production of all board briefing materials, board and committee agendas, board directory, meeting schedules, and weekly updates to the trustees.
Executive Assistant to Senior Vice President, Industry Relations
NATIONAL RESTAURANT ASSOCIATION EDUCATIONAL FOUNDATION (NRAEF)/NATIONAL RESTAURANT ASSOCIATION (NRA)
2000.01 - 2002.01
- Provided administrative support to C-Suite executive, including scheduling of all appointments, coordination of management meetings and high-level conference calls; arranging extensive travel; and drafting and proofing of correspondence and other documents
- Coordinated the planning and execution of three annual Board of Trustees meetings and all other board and committee related events; attended all meetings, and act as on-site contact for trustees and staff
- Managed the overall editing and production of all board briefing materials, board and committee agendas, board directory, meeting schedules, and weekly updates to the trustees.
Executive Assistant to Executive Vice President and Vice President, Finance
GREAT AMERICAN MANAGEMENT AND INVESTMENT INC.
1998.01 - 2000.01
- Contracted to assist two executives during the dissolution of $1 billion company
- Scheduled appointments, arranged travel, prepared correspondence, reports, and organizational charts; prepared corporate dissolution documents for filing within various jurisdictions in the US.
Executive Assistant to Senior Vice President, Business Development
MARRIOTT INTERNATIONAL, INC.
1996.01 - 1998.01
- Provided overall administrative support to senior executive responsible for mergers and acquisitions
- Maintained active calendar, scheduled meetings, drafted correspondence, and reports; arranged all travel, with major focus on international destinations
- Acted as liaison and maintained open lines of communications among other senior executives, managers, and administrative staff across all departments at Marriott headquarters.
Executive Assistant to Senior Partner
GROSSBERG, YOCHELSON, FOX & BEYDA
1987.01 - 1996.01
- Scheduled all appointments for senior partner of law firm; prepared and proofed legal documents; maintained complex filing system and drafted correspondence
- Interacted daily with clients and acted as liaison for partner
- Worked independently to prepare startup organizational documents for corporate clients; maintained and updated corporate minute books.
Education
M.A. - International Relations
The George Washington University
B.A. - Liberal Arts - Political Science
St. Mary’s University
Winona, MNSkills
- Written Communication
- Problem Solving
- Relationship Building
- Board Goverance
- Microsoft Office Suite
- Calendar Management
- Zoom
- BoardEffect
- Familiarity with Raiser’s Edge
- Meeting planning
- Invoice Processing
Timeline
Executive Assistant to President & CEO and Board Liaison
BRIGHTPOINT (Formerly Children’s Home & Aid)
2013.01 - Current
Manager, Donor Relations NRAEF
NATIONAL RESTAURANT ASSOCIATION EDUCATIONAL FOUNDATION (NRAEF)/NATIONAL RESTAURANT ASSOCIATION (NRA)
2009.09 - 2013.01
Executive Assistant to COO, NRA & Manager, Board Relations, NRAEF
NATIONAL RESTAURANT ASSOCIATION EDUCATIONAL FOUNDATION (NRAEF)/NATIONAL RESTAURANT ASSOCIATION (NRA)
2008.12 - 2009.01
Executive Assistant to President & COO/Manager, Board Relations, NRAEF
NATIONAL RESTAURANT ASSOCIATION EDUCATIONAL FOUNDATION (NRAEF)/NATIONAL RESTAURANT ASSOCIATION (NRA)
2002.01 - 2008.11
Executive Assistant to Senior Vice President, Industry Relations
NATIONAL RESTAURANT ASSOCIATION EDUCATIONAL FOUNDATION (NRAEF)/NATIONAL RESTAURANT ASSOCIATION (NRA)
2000.01 - 2002.01
Executive Assistant to Executive Vice President and Vice President, Finance
GREAT AMERICAN MANAGEMENT AND INVESTMENT INC.
1998.01 - 2000.01
Executive Assistant to Senior Vice President, Business Development
MARRIOTT INTERNATIONAL, INC.
1996.01 - 1998.01
Executive Assistant to Senior Partner
GROSSBERG, YOCHELSON, FOX & BEYDA
1987.01 - 1996.01
M.A. - International Relations
The George Washington University
B.A. - Liberal Arts - Political Science
St. Mary’s University
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