Summary
Overview
Work History
Education
Skills
Timeline
Generic

Jennifer Thompson

Corpus Christi,TX

Summary

Personable and organized professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization and proficient in office software. Committed to enhancing productivity and streamlining administrative processes to support organizational goals.


Overview

10
10
years of professional experience

Work History

Executive Assistant to Chief Nursing Officer

CC Medical Center
03.2022 - Current
  • Prepare agenda items for weekly, monthly and quarterly meetings for the Corpus Christi Medical Center’s Administration, Chief Nursing Officer and Nursing Department leaders; Editing and meticulously proofreading policies, initiatives, procedures and education schedules; edit and prepare submissions to the Texas Board of Nursing and all submissions that funnel through the Chief Nursing Officer’s office such as DAISY and BEE award nominations
  • Collaborating with associates in order to ensure submission accuracy
  • Anticipate and track internal and external deadlines and the annual calendar of the Administration office
  • Draft and manage correspondence and communications
  • Collect, reconcile, and maintain complex data
  • Maintain a variety of fiscal, administrative, and medical records and reports
  • Research and analyze administrative requirements for procedures, services, or programs
  • Provide excellent customer service to patients, guests and employees of the medical center
  • Proficient in all Microsoft Office applications, Adobe, Teams, and PowerPoint
  • Establish and manage office procedures and the day-to-day operations of the office
  • Provide complex administrative support and technical program assistance by coordinating preparing and all travel planning and expense reports, correspondence, purchasing, planning, and coordinating daily schedules of meetings and activities, maintaining a computerized calendar for all activities
  • Schedule meetings for the Chief Nursing Officer, Assistant Chief Nursing Officers, nursing directors and groups across Gulf Coast Medical division as required to assist the administration; taking minutes and attendance
  • Support Assistant Chief Nursing Officers and direct reports (Facility directors and managers) with travel planning, coordinating logistical and administrative support, purchasing, payment of invoices, and logistics for events, meetings, or other special functions, providing on-site support
  • Assist the Administration office and upper-level administrators with the coordination of special events, employee engagement and reports
  • Coordinate and monitor action items and assignments made by the Chief Nursing Officer, Interpret policies, rules, and regulations

Office Manager & Executive Assistant

Flatiron Dragados
02.2020 - 01.2021
  • Point person for managing the day-to-day office operations of the Harbor Bridge Project which includes:
  • Managing relationships with project vendors and contractors
  • Developing and communicating intra-office procedures and protocols
  • Collaborating with each department to determine specific needs
  • Providing all departments with necessary workplace tools and supplies
  • Creating and maintaining a budget for office resources
  • Compiling and disseminating project reports
  • Assigning and monitoring administrative responsibilities among office staff
  • Evaluating, coaching and managing staff performance
  • Creating project-related presentations
  • Planning and scheduling employee events
  • Organizing and scheduling project meetings
  • Attending project meetings; taking and disseminating meeting minutes
  • Creating and submitting project supply requisitions
  • Managing and maintaining office supply inventory
  • Analyzing and monitoring internal processes
  • Processing expense reports
  • Assisting with the onboarding of new employees
  • Ensuring that filing systems are maintained and current

Executive Assistant to the CFO

Port of Corpus Christi
11.2015 - 04.2019
  • Managed the office’s daily operations
  • Managing the Public Information request process
  • Individual and collaborative projects
  • Drafting business letters
  • Creating and disseminating multi-media communications to all
  • Compiling and creating complex reports
  • Requisition creation and submittal
  • Event planning and coordination
  • Setting up and providing resources for business meetings
  • Coordinating travel arrangements and processing expense reports
  • Managing office supply inventory
  • Taking and transcribing meeting minutes
  • Collaborating on creating policies and branding initiatives as an officer of employee-driven committees

Assistant to the Provost (Temp)

Texas A&M Corpus Christi
02.2015 - 05.2015
  • Worked closely with the Provost on the revising, approval and distribution of Notice of Appointment letters for new hires and reappointment notices for faculty and adjuncts
  • Drafted, recorded and filed all reappointment notices
  • Created and maintained monthly reports on office’s executed documents
  • Managed and coordinated events on the Provost’s calendar
  • Processed travel expense documentation, supplemental pay, authorizations to fill vacancies and fiscal requests

Education

B.A. - Communication

Texas A&M University Corpus Christi
Corpus Christi, TX

Skills

  • Effective leader and collaborator
  • Excellent written communication skills
  • Adept at executive and administrative support
  • Excellent communication skills
  • Strong organizational skills
  • Proficient in Microsoft Office programs
  • Critical thinker
  • Acute attention to detail
  • Executive support
  • Administrative support

Timeline

Executive Assistant to Chief Nursing Officer

CC Medical Center
03.2022 - Current

Office Manager & Executive Assistant

Flatiron Dragados
02.2020 - 01.2021

Executive Assistant to the CFO

Port of Corpus Christi
11.2015 - 04.2019

Assistant to the Provost (Temp)

Texas A&M Corpus Christi
02.2015 - 05.2015

B.A. - Communication

Texas A&M University Corpus Christi

Similar Profiles

CREATE PROFILE
Jennifer Thompson