Jennifer Vanaria
Acton,MA
Summary
Dedicated administrative assistant with solid background in high-volume office environments focused on delivering exceptional clerical and operational support for professionals. Upbeat individual with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing paperwork and project needs.
Overview
15
15
years of professional experience
Work History
Administrative Assistant to the Assistant Superintendent
Waltham Public Schools
Waltham , MA
2022.07 - Current
- Provide secretarial and office management support while building cooperative working relationships.
- Coordinate and schedule meetings for Administrative staff.
- Plan and execute district events.
- Maintain accurate central office, district records.
- Manage physical and digital files, monitor spreadsheets and update reports to coordinate project materials.
- Develop administrative processes to achieve organizational objectives and improve office efficiency.
- Prepare and prioritize calendars and correspondence.
- Track and submit employee timesheets to prepare for payroll processing.
- Professional development coordination.
- Daily requisition and purchase orders handling.
- Coordinate catering services for various functions, including trainings, district wide events and department meetings.
Fine and Performing Arts Department Secretary
Waltham Public Schools
Waltham , MA
2021.10 - 2022.07
- Assist Director and all department staff with clerical needs.
- Perform tasks delegated with special attention to detail in a timely manner.
- Manage the district department budget.
- Oversee department supply needs, creating requisitions, receiving purchase orders and working directly with staff and vendors.
- Scan and digitally file documents and information.
- Create payroll vouchers and direct pay forms for contracted service needs.
- Handle confidential information regarding students and staff carefully and with discretion.
- Proof and edit letters and other correspondence to correct grammar and spelling errors.
- Create and implement new organizational and recordkeeping processes for all documents.
Office Administrator
Thomas Vanaria Landscaping And Sons
Waltham , MA
2016.09 - 2021.10
- Create and manage customer records, data entry and administrative functions related to billing and accounts receivable.
- Maintain office organization.
- Enter invoice data into company database and update details.
- Maintain accounting ledgers by verifying and posting account transactions.
- Prepared monthly and year-end closing statements, financial documents, and invoices.
- Create receiving reports and update vendor balance sheets to record accounts payable.
Server
John Brewers Tavern
Waltham , MA
2009.03 - 2024.04
- Scheduled reservations, notified servers and managers of large groups in advance and prepared seating ahead of guests arrival.
- Maximized team performance by training new employees on proper food handling, guest expectations and restaurant protocols.
- Maintained knowledge of current menu items, garnishes, ingredients and preparation methods.
- Took orders from customers accurately and in a timely manner.
Education
High School Diploma -
Waltham High School
Waltham, MA06.2009
Skills
- Organizational strengths
- Communication
- Google Workspace
- Spreadsheet development
- Account balancing
- Task Prioritization
- Vendor relations skills
- Requisition processing
- Prioritization and time management
- Confidentiality understanding
- Meeting Planning
Timeline
Administrative Assistant to the Assistant Superintendent
Waltham Public Schools
2022.07 - Current
Fine and Performing Arts Department Secretary
Waltham Public Schools
2021.10 - 2022.07
Office Administrator
Thomas Vanaria Landscaping And Sons
2016.09 - 2021.10
Server
John Brewers Tavern
2009.03 - 2024.04
High School Diploma -
Waltham High School
Similar Profiles
Rosana ValenciaRosana Valencia
Paraprofessional at Waltham Public SchoolsParaprofessional at Waltham Public Schools
Sean CorcoranSean Corcoran
Classroom Teacher at Waltham Public SchoolsClassroom Teacher at Waltham Public Schools
Kylee HurleyKylee Hurley
Bartender at The Local WalthamBartender at The Local Waltham