Jennifer Vanaria
Acton,MA
Summary
Dedicated administrative assistant with solid background in high-volume office environments focused on delivering exceptional clerical and operational support for professionals. Upbeat individual with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing paperwork and project needs.
Overview
15
15
years of professional experience
Work History
Administrative Assistant to the Assistant Superintendent
Waltham Public Schools
Waltham, MA
07.2022 - Current
- Provide secretarial and office management support while building cooperative working relationships.
- Coordinate and schedule meetings for Administrative staff.
- Plan and execute district events.
- Maintain accurate central office, district records.
- Manage physical and digital files, monitor spreadsheets and update reports to coordinate project materials.
- Develop administrative processes to achieve organizational objectives and improve office efficiency.
- Prepare and prioritize calendars and correspondence.
- Track and submit employee timesheets to prepare for payroll processing.
- Professional development coordination.
- Daily requisition and purchase orders handling.
- Coordinate catering services for various functions, including trainings, district wide events and department meetings.
Fine and Performing Arts Department Secretary
Waltham Public Schools
Waltham, MA
10.2021 - 07.2022
- Assist Director and all department staff with clerical needs.
- Perform tasks delegated with special attention to detail in a timely manner.
- Manage the district department budget.
- Oversee department supply needs, creating requisitions, receiving purchase orders and working directly with staff and vendors.
- Scan and digitally file documents and information.
- Create payroll vouchers and direct pay forms for contracted service needs.
- Handle confidential information regarding students and staff carefully and with discretion.
- Proof and edit letters and other correspondence to correct grammar and spelling errors.
- Create and implement new organizational and recordkeeping processes for all documents.
Office Administrator
Thomas Vanaria Landscaping And Sons
Waltham, MA
09.2016 - 10.2021
- Create and manage customer records, data entry and administrative functions related to billing and accounts receivable.
- Maintain office organization.
- Enter invoice data into company database and update details.
- Maintain accounting ledgers by verifying and posting account transactions.
- Prepared monthly and year-end closing statements, financial documents, and invoices.
- Create receiving reports and update vendor balance sheets to record accounts payable.
Server
John Brewers Tavern
Waltham, MA
03.2009 - 04.2024
- Scheduled reservations, notified servers and managers of large groups in advance and prepared seating ahead of guests arrival.
- Maximized team performance by training new employees on proper food handling, guest expectations and restaurant protocols.
- Maintained knowledge of current menu items, garnishes, ingredients and preparation methods.
- Took orders from customers accurately and in a timely manner.
Education
High School Diploma -
Waltham High School
Waltham, MA06.2009
Skills
- Organizational strengths
- Communication
- Google Workspace
- Spreadsheet development
- Account balancing
- Task Prioritization
- Vendor relations skills
- Requisition processing
- Prioritization and time management
- Confidentiality understanding
- Meeting Planning
Timeline
Administrative Assistant to the Assistant Superintendent
Waltham Public Schools
07.2022 - Current
Fine and Performing Arts Department Secretary
Waltham Public Schools
10.2021 - 07.2022
Office Administrator
Thomas Vanaria Landscaping And Sons
09.2016 - 10.2021
Server
John Brewers Tavern
03.2009 - 04.2024
High School Diploma -
Waltham High School
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