Jennifer Van Beveren
Bernardsville,NJ
Summary
Resourceful and experienced worker offering expertise in customer service, travel coordination and file management. Detail-oriented team player with strong organizational skills. Handles multiple projects simultaneously with a high degree of accuracy.
Overview
26
26
years of professional experience
Work History
Executive Assistant to the CEO
Corner Property Management
07.2023 - Current
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Improved office efficiency by implementing new filing systems and document management processes.
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Coordinated m events for staff members, promoting team-building activities and boosting morale within the workplace.
- Served as a liaison between departments to facilitate effective communication throughout the company.
Administrative Assistant
Corner Property Management
10.2020 - Current
- Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Facilitated collaboration within the team by organizing regular meetings, maintaining meeting minutes, and tracking project progress.
Property Administrator
Premier Management Associates
03.2017 - 10.2020
- Resident reports, Resident Communications, Creating and completing work orders, Creating certificates of insurance - sending to whomever requests, Creating community newsletters and mailing/emailing to residents; then posting to Association Voice, Maintaining documents and information on Association Voice, Using Jenark to check resident accounts and work orders, Sending Arrears Report to Association's Attorney before Board meetings, Creating and maintaining Association Logs such as: Unit/Vehicle Log, Lease Log, Snow Priority List Log, Violation/Correspondence Log and Dryer Vent Log, Sending out violation letters, Type & distribute Community Announcements and post on mailboxes, Type $ distribute Election notices and ballots, Mailings, Bill backs on the 5th of the month, Sending out modification requests upon request, Scheduling maintenance repairs with residents and vendors, Attend 2 monthly Board meetings and record the minutes, Type & distribute the minutes of the Board meetings and file them in Jenark and post on Association Voice website
Administrative Assistant
New Jersey Mobile
03.2010 - 03.2017
- Scheduled appointments for hospitals, Made and managed employee schedules, Customer Relations; referring callers to the correct contact, Handled and made doctors schedules using Microsoft Exchange, Followed up with our accounts receivable; sent letters and made phone calls to hospitals that were overdue, Looked up and mailed reports via fax and email, Answered phones, took messages, Event Planning - finding event locations, booking location; designing and mailing invitations, set up welcome table at event, designed and assembled name badges and brochures, Faxed and Emailed Marketing using Constant Contact, Simplycast, and Ring Central, Created a recall system to make sure cases that needed to be seen in the future were scheduled
Research, Development & Marketing
SonoPath.com
01.2011 - 01.2014
- Website promotion, Email and Fax Marketing, Event Planning, Custom Newsletters, Research Projects, Uploading Ultrasound Images
- Enhanced product innovation by leading cross-functional teams in the development of cutting-edge technologies.
- Streamlined R&D processes for increased efficiency and faster project completion times.
Reception Manager
Madison Animal Hospital
10.2007 - 03.2010
- Managed patient charts; made sure they were labeled correctly and had the correct paperwork, Checked pets (clients) in for the doctors, Managed employee schedules, Dealt in client communication; answering phones, charging clients out, taking payments via check, credit card and cash, Handled billing and recalls
Office Manager
Mountain Lakes Dental Associates
09.1997 - 10.2007
- Managed patient charts, Managed employee schedules, Assisted in all dental procedures, Handled all billing to clients, Verified insurance coverage and any questions with insurance, Handled all client communication; scheduling appointments, taking and recording payments, relaying messages to the doctor
Education
Associates of Business -
County College of Morris
Randolph Township, NJSkills
- Associates Degree in Business
- Client Communication
- Mailings
- Email & Fax Marketing
- Word Excel, Google Docx, Google Excel
- Event Planning
- Invoicing and Billing
- Scheduling and Time Management
- Organization and Filing
- Jenark
- Organizing and Sending Newsletters
- Work Orders
- Recording of Minutes, Board Meetings
- Social Media Management
- Meeting Planning
- Scheduling
- Travel Administration
- Customer Service
- Office Management
- Database Management
- Presentation Development
- Administrative Support
- Excel Spreadsheets
- Customer Service-Oriented
- Social Media Knowledge
- Interpersonal Communication
- Resourceful
- Schedule & Calendar Planning
- Executive Support
- Multi-Line Phone Proficiency
- Mail Handling
- Appointment Setting
- Travel Coordination
- Office Administration
- Phone Etiquette
- Confidentiality Maintenance
- Travel Arrangements
- Time Management
- Resourcefulness
- File Organization
- Training and Development
- Document Preparation
- Relationship Building
- Software Knowledge
- Organizational Skills
- Multitasking Abilities
- Calendar Management
- Goal Setting
- Client Relations
Organizations
Bernardsville Honorary Trustee, 2023 - Present
Bernardsville Trustee 2013 - 2023
Bernardsville Library Foundation, Treasurer, 2020 - 2023
Bernardsville Library Foundation, Treasurer, 2013 - 2017
references
- Srini Ramadas, Stratton Meadows CA Board President, 201-595-9337
- Jim Feeney, Stratton Meadows POA Board Vice President, 732-245-7617
- Mark Botros, Stratton Meadows CA Treasurer, 732-690-5743
- Miranda Lardieri, Corner Property Management, 908-635-6302
- Scott Bynum, DVM, Collin County Veterinary Imaging, Medical Director, 214-536-3937
- Leslie Brown-Witt, Bernardsville Library Foundation, President, 908-625-3310
Timeline
Executive Assistant to the CEO
Corner Property Management
07.2023 - Current
Administrative Assistant
Corner Property Management
10.2020 - Current
Property Administrator
Premier Management Associates
03.2017 - 10.2020
Research, Development & Marketing
SonoPath.com
01.2011 - 01.2014
Administrative Assistant
New Jersey Mobile
03.2010 - 03.2017
Reception Manager
Madison Animal Hospital
10.2007 - 03.2010
Office Manager
Mountain Lakes Dental Associates
09.1997 - 10.2007
Associates of Business -
County College of Morris