Jennifer Van Kirk
HUNTINGTON BEACH,CA
Summary
Motivated construction professional with a strong foundation in payroll processing and accounts payable, skilled in managing employee records, verifying attendance, and ensuring accurate payments. Strong problem-solving abilities and attention to detail in handling reconciliations and vendor statements. Seeking a Payroll Administrator/Accounts Payable role to leverage expertise in payroll systems and account management.
Overview
11
11
years of professional experience
Work History
Payroll Administrator
Innovative Construction Solutions
02.2023 - Current
- Managed employee records in timely manner, including new hires, terminations, and salary changes.
- Verified attendance, hours worked and pay adjustments to post information in designated records.
- Processed payroll for up to 180 employees biweekly, ensuring accuracy of pay and deductions.
- Processed payroll using Vista/Viewpoint system.
- Heavy accounts payable processing up to 50-80 invoices daily.
- Monitored aging report and followed up on overdue payments promptly.
- Analyzed and reconciled vendor statements to ensure accuracy in payment processing.
- Processed positive pay and uploaded payment file to the bank portal for payment.
Payroll Administrator
Kimble and Company
03.2023 - 07.2023
- Answered questions pertaining to payroll and human resource issues and requests for the Union Fire Sprinkler Installation employees.
- Review and process weekly timesheets for about 70 union/non-union employees in Sage and transferred to ADP for final payment
- Gathered documents for audits and verified all garnishments were applied correctly
- Supported certified payroll department when needed and provided help to the controller when asked
- Reconciliation of credit cards
- 3-way invoice matching to confirm invoice is valid and acceptable for processing and payment in (Sage 100 and Timberscan)
- Process expense reports and receipt reimbursements in the correct closing period for employees
- Escalated all “hot” expense reports and invoices needing payment Immediately
- Process positive pay on a daily basis.
Payroll Specialist
Millwork Pioneers Inc.
05.2022 - 03.2023
- Processed payroll for up to 65-70 employees using Paychex software, ensuring accuracy and timely payments for Union/Non-Union Carpentry employees.
- Onboarded new employees in time reporting and payroll systems.
- Submit Certified payroll via LCP Tracker and DIR for labor compliance according to prevailing wages.
- Processed employee rehires, transfers, terminations and withholdings.
- Audited, reviewed and compiled payroll reports, records and related summaries.
- Resolved discrepancies between time sheets and wages paid with employees and supervisors.
- Maintained employee records, including new hires, terminations and changes in status according to payroll policies.
Payroll Specialist
Commercial Roofing Systems
11.2020 - 04.2022
- Review and process weekly payroll for 60 union workers in Sage 100 for Union/Non-Union Roofing employees.
- Process certified payroll into LCP tracker and uploaded to DIR for labor compliance according to prevailing wages, as well as processing OCIP Reports, and Skilled and Trained Workforce Reports.
- Provide documentation for all audits requested throughout the year
- Manage all court-ordered garnishments for child support
- Managed electronic timekeeping systems and/or manually collected and reviewed timesheets.
- Maintained knowledge of current federal and state wage and hour laws and other relevant regulations to ensure compliance.
- Resolved payroll discrepancies with employees and other departments.
- Updated employee job descriptions, performance reviews, and disciplinary actions.
- Provided onboarding paperwork and added new employees into the system
Accounts Payable/Payroll Clerk
Griffith Compamy
08.2014 - 10.2020
- Processed high volume of invoices (roughly 200 weekly) with minimal supervision for the union equipment division and non-office employees using the Viewpoint system.
- Verified vendor accounts by reconciling monthly statements and related transactions
- Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
- Matched invoices via 3-way match to purchase orders and received goods.
- Processed timesheets for 15 union/non union employees in the equipment division in Viewpoint.
- Reviewed employees rates consistently for pay accuracy.
- Provided customer service support to employees regarding their inquiries about paychecks, time off accruals, benefits enrollment and changes.
- Reported employee garnishments to deduct correct amounts.
- Verified attendance, hours worked, and pay adjustments and post information onto designated records.
- Distributed and collected timecards each pay period.
Education
Associate of Science - Medical Assisting
San Joaquin Valley College
Visalia, CA01-2010
Skills
- Payroll processing
- Maintaining employee records
- Timekeeping management
- Payroll auditing
- Expense reimbursements
- Garnishments handling
- Direct deposit setup
- Resolving payroll problems
- Data entry
- Timecard management
Timeline
Payroll Administrator
Kimble and Company
03.2023 - 07.2023
Payroll Administrator
Innovative Construction Solutions
02.2023 - Current
Payroll Specialist
Millwork Pioneers Inc.
05.2022 - 03.2023
Payroll Specialist
Commercial Roofing Systems
11.2020 - 04.2022
Accounts Payable/Payroll Clerk
Griffith Compamy
08.2014 - 10.2020
Associate of Science - Medical Assisting
San Joaquin Valley College
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