Jennifer Vargas
Manhasset,NY
Summary
Over twenty years of experience as a Legal Secretary /Administrative Assistant in four New York City law firms ranging from boutique to International Law firms in size
Overview
21
21
years of professional experience
Work History
Legal Secretary/Administrative Assistant
Akin Gump Strauss Hauer & Feld LLP
New York, NY
11.2006 - 05.2015
- Assisted Partner and two Associates in the Investment Funds Department
- Prepared, drafted, edited and finalized correspondence, memos, reports and all legal documents
- Answered incoming calls from clients and attorneys to provide assistance or route calls to appropriate personnel
- Designed and implemented a customized billing system, providing two major clients with monthly invoices
- Coordinated and scheduled meetings and telephone conferences
- Submitted attorney expense report and kept detailed records of charges and reimbursements
- Arranged travel for attorneys, including obtaining all paperwork and information with regard to requirements for visa needed for Partner travel to Hong Kong office
- Opened new client files and new matters in CMS
- Transcribed dictation from audio recordings into written form utilizing digital recording equipment
Legal Secretary/Administrative Assistant
Huber Lawrence & Abell
New York
04.1998 - 09.2006
- Provided administrative support and secretarial services to the Managing Partner, Partner Of Counsel, and Associate in Energy Regulatory Law Group
- Liaison between the firm, its clients and opposing counsel
- Drafted and proofread legal documents
- Responsible for the input of interoffice correspondence and outside correspondence
- Independently managed billings for select clients in Excel
- Made complex travel arrangements
- Utilized Timekeeper for the input of monthly timesheets
Legal Secretary/Administrative Assistant
White Fleischner & Fino
New York
01.1996 - 04.1998
- Provided administrative and secretarial services to Senior Partner and two Associates in Insurance Coverage and Defense Law
- Drafted, edited and finalized legal documents such as contracts, pleadings and motions
- Oversaw service and filing of legal documents and communication with courts for filings/appearances
- Mailed and arranged for delivery of legal correspondence to clients, witnesses and court officials
- Processed and distributed invoices to bill clients
- Maintained attorney calendars by keeping track of appointments, meetings and conferences
- Made travel arrangements
- Maintained and organized files
Legal Secretary
Shestack & Young
New York, NY
09.1994 - 12.1995
- Provided secretarial assistance to both Partners in Litigation, Bankruptcy, Personal Injury/Negligence and Estate Planning Law in a general malpractice firm
- Drafted, edited and proofread various legal documents and correspondence
- Drafted Wills and Estates plans; participated in Bankruptcy proceedings
- Communicated with clients, physicians and opposing counsel
- Indexed and organized case files.
Education
Associate of Occupational Studies - Administrative Assistant Program
Wood Tobe-Coburn School
New York, NYSkills
- Word Processing
- Dictation and transcription
- Legal document drafting, preparation and production
- Administrative Support
- Microsoft Office (Word, Outlook, Excel, Access, PowerPoint and Adobe Acrobat)
- Document Proofreading
- Translation
- Well versed in medical technology
References
Available upon request
Timeline
Legal Secretary/Administrative Assistant
Akin Gump Strauss Hauer & Feld LLP
11.2006 - 05.2015
Legal Secretary/Administrative Assistant
Huber Lawrence & Abell
04.1998 - 09.2006
Legal Secretary/Administrative Assistant
White Fleischner & Fino
01.1996 - 04.1998
Legal Secretary
Shestack & Young
09.1994 - 12.1995
Associate of Occupational Studies - Administrative Assistant Program
Wood Tobe-Coburn School
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