Jennifer Weber

Management of and supervise internal medicine student clerkship coordinators and residency program administrative staff, including payroll and performance plans

• Administers pertinent State fiscal policies, Graduate Medical Education (GME) policies, including rules and regulations mandated by the national Residency Review Committee (RRC) of the Accreditation Council for Graduate Medical Education (ACGME)
• Coordinates program and fiscal policies related to Residency needs at all of the training site locations
• Represents the Residency on task forces and committees as requested by the Program Director and the Department Director of Finance and Administration
• Attends Residency-related meetings and functions within the School of Medicine and within the Department of Medicine
• Interprets work hour regulations as set forth by the ACGME
• Analyzes how best to make the work hour regulations work within our system, applying those to rules to our program and ensuring compliance in our schedule structure
• Interprets requirements as outlined in the Program Requirement documents of the ACGME, analyzes how those requirements will be met, and applies the rules so that the master schedule does not violate these regulations while ensuring that all of the residents needs are met for track training requirements and board certification
• Interprets the requirements for vacation, sick and FML time as set forth by the American Board of Internal Medicine (ABIM)
• Performs an analysis of which residents are not in compliance and develops a plan to bring those individuals into compliance or extend training so that they will be eligible to sit for their Board Certification Examinations.

Residency Recruitment

• Oversees all aspects of the annual residency recruitment process including communication with prospective residents, scheduling of applicants and faculty for interview days, meals, transportation, data analysis of applicants for the resident match process and intern onboarding process.

Residency Data and Record Keeping

• Coordinates all required electronic record keeping that serve as the data processes for the Residency. Manages ERAS, the on-line Residency recruitment tool, used as the mandatory resident "match” system. Oversees Amion OnCall), the system required by the University of Colorado Hospital for physician Oncall scheduling. Oversees MedHub, the software required by the Graduate Medical Education (GME) office for resident reporting. Additionally, manages the various other software systems used to evaluate trainees (FasTrack, ACGME WebAds, GME Track).
• Manages hard copy and electronic files of residents who enter or leave the program, and responds to requests for confirmation of Residency or letters of reference.
• Prepares reports for the Department or others to satisfy needs, such as ACGME studies, program reviews, retreats, audits or others, as requested.

Fiscal Management for Internal Medicine Education Unit

• All financial management activities are under the overall direction of the Department Finance Administrator, who has overall responsibility for departmental funds, serves as the Fund Administrator and overall approving official. Within these parameters, the Program Administrator:
• Prepares annual budget for Residency and Student Education, processes and and monitors revenue and expenditure activity for each source of funds.
• Provides detailed reconciliation of expenditures of the various sources of funding and budget proposal annually.
• Manages all funds related to the Residency and Student Education, whether those funds originate from hospital support of residents and the training program, GME support, departmental support, grants and contracts, gift funds or other sources. Volume of funds and resources management is anticipated to be approximately $12,000,000, with funds supporting residents generated from the hospitals and other sources.
• Manages program MOUs and grant funding for trainees in specialized programs.
• Utilizes standard University and Department systems for accounting, data processing and other computer systems, as necessary, for financial management and statistical reporting. Utilizes multiple systems for purchasing, human resources, facilities management, daily operations and other business activities, and maintains expertise in these systems.

Student Education

• Oversee Student Clerkship Education Coordinators for Department of Medicine, Internal Medicine Clerkships and keeps up to date on requirement changes.

Management of residency curriculum schedule and delivery

• Semi-annual meeting scheduling for 160 residents with Associate Program Director, ensuring that resident evaluations were completed and files prepared for meetings
• Identifying available times to meet while residents not on inpatient services.

Residency Recruitment

• Oversees all aspects of the annual residency recruitment process including communication with prospective residents, scheduling of applicants and faculty for interview days, meals, transportation, data analysis of applicants for the resident match process and intern onboarding process.

Residency Data and Record Keeping

• Coordinates all required electronic record keeping that serve as the data processes for the Residency. Manages ERAS, the on-line Residency recruitment tool, used as the mandatory resident “match” mechanism

• Provide administrative and bookkeeping support to audio/video company including correspondence, accounts payable and receivable, payroll, and filing of state and federal tax reports.

• Responsible for the administration and coordination of all Department of Medicine student curriculum for 1st through 4th year medical students.

• Provided administrative support to the Department of Medicine Chairman
• Responsible for all full-time faculty appointments and promotions, clerical support to the Chief Medical Residents, coordination of resident and faculty conference schedules as well as the junior and senior clerkships.

• Responsible for answering phones, patient scheduling and filing of medical records.

• Responsible for answering phones, patient scheduling, filing insurance claims, chart transcription and bookkeeping support.