Jennifer Wilson

Work History

NexCore Group

Denver

09.2023 - Current

Managed and coordinated multiple extremely active calendars concurrently and ensured schedules were followed and respected
Planned on and off-site board and advisory board meetings
Including booking travel for board members
Implemented Concur travel and BE policies
Handled education and training on how to utilize the Application
Acting as a liaison between C-Suites and employees or clients, screening phone calls, handling inquiries, and routing messages
Assisted in budget management and expense tracking.

DaVita

Denver

01.2019 - 02.2023

Managed complex calendars and coordinated various appointments, meetings, and conference calls for executives
Provided comprehensive support for executive-level staff, including scheduling meetings (in person, video, and web), coordinating travel, and effectively managing all essential tasks
Planned and organized onsite, external, and remote meetings (video conference/external venues)
Including catering, AV equipment, agendas, hotel room blocks, marketing materials & promotional branded items
Received and verified expense reports reconciled expenses and other financial reports with account balances and other office records
Maintained, updated, and edited contact lists and organizational charts on the company's internal website
Managed all Remote and onsite onboarding.

Highline Automotive

Denver

10.2017 - 12.2019

In charge of in-house loans and accounts
Tracked payments, insurance, customer service questions, and correspondence
Database management
Customer information, VINs, report updates, and changes
Managed all accounts payable, receivable, and payroll
Operated and maintained all general office equipment
Received and screened internal and external communications, including email, mail, and incoming phone calls
Facilitated vendor payment, reviewed purchase orders, and resolved discrepancies.

Betsol

Broomfield

06.2016 - 10.2017

Developed and implemented detailed administrative procedures that reduced redundancy and improved accuracy and efficiency to achieve organizational objectives
Reconciled executive expenditures to the appropriate corporate card statement
Implemented office set-up for new personnel (including relocation, I-9 verification, and sponsorship paperwork.) Maintained LinkedIn recruiter access, matched resumes, and contacted candidates for Basic questions
Scheduled and conducted group and individual interviews
Created and maintained updates on various databases.

Oracle/Sun Microsystems/StorageTek

Broomfield

05.1998 - 06.2016

Managed VP and multiple director's complex calendars
Coordinated various departmental functions, including training in various cities, hosting annual conferences, booking venues and presentations, and selecting and arranging guest speakers
Arranged domestic and international travel for executives and team, including documents for international travel
Scheduled customer visits, including critical speakers
Successfully executed transition plan for over 150 employees to move from StorageTek campus to Sun Microsystems facility with zero employee downtime while maintaining departmental efficiencies
Grew a web-based community
Promoted internal product awareness
Assisted in Worldwide Marketing campaigns for new product updates
Collaborated with the top five hundred customers, vendors, and staff to ensure critical information was communicated and executed.