Jennifer Yaney
Scotch Plains,NJ
Summary
Highly-motivated individual with strong leadership skills. Strong work ethic and adaptability. Adept at working in a fast-paced, high-pressure environment with a consistent trajectory of increased, higher-level responsibilites.
Overview
23
23
years of professional experience
Work History
Department Administrator II
Institute for Infectious and Inflammatory Diseases (i3D)
05.2022 - Current
- Responsible for overall administrative management and supervision of the daily operations and performance of a complex academic and research unit
- Ensures accurate and timely processing of requests and actions, with professional, prompt, and courteous service
- Provides oversight, facilitation, and supervision of academic support; personnel, space and facilities planning; major event design, and oversees business processes
- Resolves a diverse range of problems
- Works independently with broadly defined work objectives
- Develop, implement and improve the overall programming, administration, and operations of the i3D and make recommendations to i3D Director
- Devise, implement and manage the i3D’s annual budget including department budget, discretionary accounts and faculty funds accounts
- Manage and reconcile departmental P-Card
- Provide procurement and fiscal guidance on all major purchases made for i3D including shared equipment, software purchases, staff/faculty recruitment and lab renovations
- Lead and provide direction to i3D staff
- Take the lead on creating 5-year Business Plans for new faculty recruits
- Work with i3D Director and Department Chair to ensure the business plans align with the fiscal, academic and research goals of each
- Responsible for faculty onboarding, promotion, reappointment, and tenure applications
- Has authority to hire and terminate staff
- Participate in and carry out employee disciplinary action
- Oversee and manage visa applications, renewals, transfers, and Permanent Residency applications for faculty and staff
- Coordinate laboratory and office renovations for faculty.
Program Administrator I
Center for Immunity and Inflammation (CII)
01.2013 - 05.2022
- Exemplify superior work ethic and professional acumen resulting in increased responsibilities year over year
- Recognized as a leader and was promoted to Department Administrator II in 2022
- Hired and provided administrative leadership and guidance to Management Assistant and Program Administrator
- Served on multiple Focus Groups to provide feedback on new systems, such as the Chart of Accounts financial system before going live
- Planned and executed annual meetings and symposia, examples include i3D Symposium attended by world-renown scientists and Rutgers faculty, staff and students and the i3D Faculty Research Retreat
- Handled all administrative and personnel matters for the Institute for Infectious and Inflammatory Diseases, including the CII as well as a new organization, the Center for Virus-Host Innate Immunity, (CVHII)
- Provided high-level, programmatic support to the CII Director and the CII Associate Director
- Provided high-level, programmatic support to the Director of the CVHII
- Supervised and delegated projects to the i3D staff
- Managed faculty and personnel matters for over 50 employees including processing international employees, FMLA actions for faculty and staff and maintenance of all records
- Resolved salary issues
- Oversaw and reconciled the center’s growing discretionary budget of over $700,000
- Oversaw and reconciled startup budgets of faculty in excess of $19M
- Served as primary liaison between the center and the Office of NJMS Faculty Affairs on all issues including but not limited to: appointments, reappointments, separations, promotions, onboarding, and bonuses
- Coordinated, compiled and/or generated various personnel-related reports such as faculty effort, evaluations, employee charging instructions and other reports as requested
- Planned and executed major annual symposia with internationally renowned scientists attended by Rutgers faculty, staff, and students, campus-wide
- Served on various committees and special projects as assigned.
Associate Director
Rutgers University Foundation
01.2010 - 01.2013
- Exceeded annual fundraising goal of Fiscal Year 2013
- Collaborated with the Rutgers Foundation Information Technology Department to assist with systems integration as a result of the acquisition of UMDNJ
- Created, built, and facilitated strategic philanthropic partnerships between the private sector and Rutgers in support of the university’s largest campaign, Our Rutgers, Our Future
- Communicated university priorities effectively to external constituents including executives at Fortune 500 Companies and major U.S Foundations
- Prepared proposal budgets, narratives, and demonstrated the ability to work across all levels of university employees effectively including deans, program and center directors, and all other staff.
Development Assistant
Rutgers University Foundation
01.2007 - 01.2010
- Created new departmental metrics with foundation leadership, critical for measuring individual and departmental success during the $1 billion campaign
- Laid the groundwork for new philanthropic partnerships and proactively solicited gifts
- Coordinated and attended quarterly meetings with the Rutgers President and fifteen influential New Jersey business leaders
- Prepared agenda, recorded meeting minutes and sent follow-up correspondences on behalf of the Rutgers President
- Researched and suggested prospects and created prospect profiles
Administrative Assistant
Rutgers University Foundation
01.2005 - 01.2007
- Initiated contact with a private foundation resulting in a request for proposal
- Offered general administrative support to seven fundraisers
- Maintained schedules, files, and departmental budget
- Recorded staff meeting minutes
- Updated database, answered phones, stocked office supplies, ensured proper function of office equipment
- Supervised and delegated projects to the department’s student worker
- Prepared and analyzed monthly reports
- Worked with facilities on building-related issues
- Reviewed resumes and suggest candidates for open positions while ensuring an orderly and pleasant office environment.
Membership Assistant
The Jewish Museum
01.2004 - 01.2005
- Processed record-breaking memberships during the critically acclaimed exhibit: Modigliani
- Developed content and updated the membership page of the Museum’s website
- Primary contact for all Jewish Museum members
- Managed volunteer schedule and oversaw membership desk in museum lobby
- Organized mass mailings for newsletters, invitations, travel programs and public programs
- Processed new member gifts.
Part-time Education Coordinator
Montclair Art Museum (MAM)
01.2003 - 01.2004
- Worked on grant opportunities with the development department, assisted with docent trainings and gave guided museum tours to students in grades K-12
- Scheduled and managed logistics for all museum tours, workshops, and outreach programs
- Acted as the primary contact for Docents
- Coordinated and compiled curriculum materials in preparation for visiting groups
- Managed the Children's Arcade Program, a collection of children's artwork influenced by a featured MAM exhibition.
Assistant to the Director of Human Resources
L’OREAL USA
01.2002 - 01.2004
- Assisted in all aspects of the Human Resources Department
- Reviewed resumes and scheduled interviews, updated monthly finance, salary, safety, and budget reports, contacted recruiting and staffing services for departments short on personnel, reviewed, updated, and posted open jobs on Monster.com, NJ jobs, and Webhire
- Assisted with coordination of employee relations, special events, and other activities.
Institutional Giving Associate
The Jewish Museum
01.2005
- Designed promotional booklets, researched prospects, planned events, and wrote proposals
- Maintained department budget, ordered office supplies, and processed gifts
- Compiled mailing lists for newsletters, invitations, and exhibition catalogs
- Composed final reports for donors with press clippings, attendance numbers, public programs, and sponsorship benefits.
Education
BA Douglass College, Rutgers University
Graduate courses at the School of Public Affairs and Administration, Rutgers University
Skills
- Ability to work in a fast-paced, high-pressure, and confidential environment
- Strong writing and editing skills
- Budget Administration
- Organizational Management
- Administrative Management
- Event Coordination
- Operational Improvements
- Problem-solving aptitude
- Human Resource Management
- Interpersonal Communication
- Staff Management
Computer Experience
- Oracle
- Banner
- Microsoft Office Suite
- PeopleSoft
- Tableau
- SciQuest
- Raiser’s Edge
- Access
- Advance
- Signals
Timeline
Department Administrator II
Institute for Infectious and Inflammatory Diseases (i3D)
05.2022 - Current
Program Administrator I
Center for Immunity and Inflammation (CII)
01.2013 - 05.2022
Associate Director
Rutgers University Foundation
01.2010 - 01.2013
Development Assistant
Rutgers University Foundation
01.2007 - 01.2010
Administrative Assistant
Rutgers University Foundation
01.2005 - 01.2007
Institutional Giving Associate
The Jewish Museum
01.2005
Membership Assistant
The Jewish Museum
01.2004 - 01.2005
Part-time Education Coordinator
Montclair Art Museum (MAM)
01.2003 - 01.2004
Assistant to the Director of Human Resources
L’OREAL USA
01.2002 - 01.2004
BA Douglass College, Rutgers University
Graduate courses at the School of Public Affairs and Administration, Rutgers University
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