Jennifer L Caillier
Lake Charles,LA
Summary
Talented Program Coordinator skilled in handling administrative, operational and program functions. Ready to apply nearly 20 years of experience to new professional challenges. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
17
17
years of professional experience
Work History
Program Coordinator
Calcasieu Parish Police Jury
06.2022 - Current
- Enhanced the Adjudicated Property and Occupational Licensing programs' efficiency by streamlining processes and implementing innovative solutions.
- Provide exceptional customer service to program participants through prompt response times and attentive assistance with inquiries or concerns.
- Successfully implemented online submissions of occupational licenses though EnerGov software.
- Collect nearly $2,000,000.00 annually in occupational license taxes for the Parish.
- Review and issue over 2,800 occupational licenses and permits to businesses annually.
- Conduct adjudicated property auctions for the Parish, placing tax property back into commerce.
- Provide technical support to coworkers when needed.
Administrative Support Specialist
Calcasieu Parish Police Jury
06.2018 - 06.2022
- Enhanced office efficiency by streamlining administrative processes and implementing time-saving tools.
- Strengthened internal communication by managing correspondence, distributing information, and maintaining an updated contact database.
- Managed filing system, entered data and completed other clerical tasks.
- Provided technical support to coworkers on a daily basis.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Performed payroll duties for an office staff of 35 employees.
- Maintained and ordered office supplies.
- Prepared documents for monthly public hearings, including communicating meeting details with the public, Board Members and internal staff.
Administrative Coordinator 3
State Of Louisiana Office Of Juvenile Justice
10.2016 - 06.2018
- Managed the reception area, including greeting visitors and responding to telephone and in-person requests for information.
- Made copies, send faxes and handle all incoming and outgoing correspondence.
- Organized files, file reports and scan documents.
- Aided employees with Human Resource issues.
- Entered payroll information into SAP software and audit time sheets for accuracy.
- Data entry of narratives; dictating information into database.
Purchaser/Inventory Manager
Louisiana Radio Communications, LLC
05.2015 - 08.2016
- Maintained optimal inventory levels for production needs through effective forecasting and planning.
- Managed the procurement process from requisition to payment, ensuring timely deliveries and accurate invoicing.
- Gathered information about products, pricing and availability of telecommunications materials for the submission of purchase orders.
- Supervised two employees ensuring productivity in the shipping/receiving and parts department
- Acted as a receiving clerk when needed.
Purchasing Assistant
Manpower (assigned To Axiall, LLC)
08.2014 - 05.2015
- Prepared purchase orders accurately and followed up with suppliers to confirm receipt and delivery schedules.
- Processed purchase orders through SAP, ensuring no errors are made in regard to pricing, delivery, etc.
- Assisted buyers, plant personnel and vendors with any purchase order discrepancies.
- Reconciled back order reports to ensure receipt of ordered materials.
- Contact vendor/suppliers to ensure purchase orders were received.
- Gather and organize information on RFQ packages.
Administrative Coordinator 3
Louisiana State Police - Gaming Enforcement
02.2007 - 08.2014
- Maintained a well-organized filing system to ensure easy access to important records and documents.
- Planned meetings and prepared conference rooms.
- Made copies, sent faxes and handled all incoming and outgoing correspondence.
- Aided employees with Human Resources issues.
- Entered payroll information into SAP software and audited time sheets for accuracy.
- Data entry of gaming licensee information into database.
Education
High School Diploma -
LaGrange High School
Lake Charles, LA05.2000
Skills
- Program Optimization
- Project Coordination
- Expense Tracking
- Customer service experience
- Problem-solving abilities
- Professionalism
- Multitasking Abilities
- Adaptability and Flexibility
- Attention to Detail
- Interpersonal Skills
- Program Improvements
- Office Administration
Timeline
Program Coordinator
Calcasieu Parish Police Jury
06.2022 - Current
Administrative Support Specialist
Calcasieu Parish Police Jury
06.2018 - 06.2022
Administrative Coordinator 3
State Of Louisiana Office Of Juvenile Justice
10.2016 - 06.2018
Purchaser/Inventory Manager
Louisiana Radio Communications, LLC
05.2015 - 08.2016
Purchasing Assistant
Manpower (assigned To Axiall, LLC)
08.2014 - 05.2015
Administrative Coordinator 3
Louisiana State Police - Gaming Enforcement
02.2007 - 08.2014
High School Diploma -
LaGrange High School
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