JENNIFER L JOHNSON

• Provides Admin support for Shop and Office employees
• Coordinates travel for staff including air, hotel, and car rental
• Maintains calendar for Conference room and Management/Staff
• Greets and directs guests and vendors
• Answers, screens, and directs incoming calls
• Supports Sales staff with proposal modifications and project creations in EPDM
• Creates Job Forms, job announcements and Project Manager binders
• Maintains jobs and proposals spreadsheet in EPDM
• Collects data to create Customer Operation Manuals
• Reviews daily time and makes necessary adjustments for hourly staff
• Creates barcodes in NAV for Aftermarket Sales jobs
• Purchases job-related items from NAV Planning Lines, requisition, email, and verbal requests
• Handles Accounting requests for PO/Credit Card backup research
• Assists in planning and executing office events

Payroll - Management and administration of the Company’s payroll platform (currently Proliant ReadyPay)

• Prepares all daily and weekly reports for payroll
• Responsible for accurate preparation documentation, distribution, and reconciliation of bi-weekly payroll (26 pay periods) for 60+employees.
• Reviews computation of pay and associated deductions for accuracy.
• Reviews non-exempt electronic employee timecards and reviews discrepancies with Managers
• Ensures that all PTO requests are approved and properly flow through to payroll processing
• Manages payroll changes related to new hires, terminations, promotions, and raises
• Coordinates and inputs for payroll, periodic bonus, and commission payments

Benefits - Management and administration of the Company’s benefit plans

• Administers benefit offerings for medical, dental, disability, life, and flexible spending
• Informs and advises employees on benefit plan matters regarding eligibility, coverage, and provisions.
• Compiles and maintains benefits records and documentation
• Assists with annual benefits renewal process and open enrollment
• Ensures that benefit elections within payroll system are accurately transferred and set up within carrier(s)

• Created financial statements for Executive Director and Board Members
• Maintained chart of accounts and orderly filing system
• Processed payroll for employees using ADP
• Reconciled bank and credit card statements for month-end reporting
• Maintained customer and vendor accounts in QuickBooks Online
• Collected W-4's from contractors and updated them in QuickBooks
• Prepared annual 1099's for contractors
• Compiled and prepared financial documents for yearly audit
• Developed and leveraged relationships with volunteers and vendors; communicates regularly with vendors and agencies regarding invoices and payments

• Performed clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within office or department and documents are accurate
• Maintains confidentiality regarding sensitive data, client lists, and financial information
• Created proposals and invoices for customers
• Collected W-4's from contractors and COI's from vendors
• Created business website and social media pages
• Scheduled travel arrangements to include hotel and commercial aviation
• Implemented system to capture travel expenses and project expenses
• Collected rent checks from tenants and makes deposits
• Worked with AP and AR to ensure vendors are paid in timely manner
• Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials.

• Maintained Salesforce database
• Performed clerical and administrative tasks such as filing, data entry, preparing and emailing correspondence
• Assisted in special event planning, meetings, conferences, and annual fund-raising efforts
• Accurately prepared invoices, spreadsheets and necessary documentation which was sent to Department of Family and Children Services for billing purposes
• Created and edited over hundreds of clients resumes
• Coordinated Mock Interview process by scheduling dates with Fortune 500 companies and preparing clients with interviewing skills
• Facilitated orientation for over hundreds of clients to ensure standards of organization were kept
• Preserved historical records by maintaining working knowledge of information sources while continually verifying accuracy of statistics