JENNIFER A. TEKIEL
Summary
Dynamic executive assistant experienced in managing complex projects, a talent for navigating challenges and achieving objectives. Known for adaptability, creativity, and results-oriented mindset. Committed to making meaningful contributions and advancing organizational goals.
Overview
15
15
years of professional experience
Work History
Traveling Personal Assistant (short-term Contract)
Pipl.com
02.2024 - 03.2024
- Concierge to CEO on international travel to Munich, London, and Guatemala providing exceptional white glove support anticipating the executive's needs, and ensuring preferences and requirements are met with the utmost discretion and efficiency to create a seamless and comfortable experience.
- Managed and optimized complex personal and business calendars for executive, ensuring seamless coordination of meetings, travel, and events while prioritizing competing demands with meticulous attention to detail maximizing executive productivity.
- Collaborated with cross-functional partners to understand company culture and values to curate session topics and activities for the company offsite in Guatemala inspired by the CEO's vision to build-to-break-to-learn growth mindset to empower the team to make swifter business decisions, embracing challenges and learning from setbacks
- Enhanced executive productivity by managing start-up operations for the London office and establishing residences in London and San Francisco catering to preferences, enabling executives to focus on high-priority company matters.
Sr. Executive Assistant to CEO
Simcha Therapeutics
03.2023 - 01.2024
- Provided comprehensive support to the CEO, enabling them to focus on critical decision-making and leadership tasks.
- Supported decision-making processes by conducting research, compiling data, and presenting findings in concise reports for executive review.
- Improved stakeholder communication, crafted and distributed concise briefing materials and managed all logistics for the Board of Directors and Scientific Advisory Boards.
- Boosted productivity levels through the development of streamlined administrative procedures and protocols.
- Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
- Oversaw special projects from inception to completion under tight deadlines while ensuring delivery of high-quality results.
Sr. Executive Assistant, Office of the General Counsel
Sony Interactive Entertainment
12.2019 - 08.2022
- Amplified SVP's effectiveness by managing complex schedules and prioritizing engagements based on strategic importance.
- Expedited decision-making process, compiling and presenting concise executive summaries.
- Developed strong relationships with internal departments to facilitate cross-functional collaboration on key initiatives driven by senior leaders.
- Oversaw change management initiatives, minimizing disruption while maximizing positive outcomes during periods of transition.
- Mentored and developed junior staff members; fostering a culture of continuous learning and collaboration within the organization.
- Facilitated successful events by coordinating logistics, vendor relations, and guest accommodations for high-level corporate functions.
- Received PlayStation Hero Award 2021.
Sr. Executive Assistant to CEO
Eat Club
04.2019 - 12.2019
- Amplified CEO's effectiveness by managing complex schedules and prioritizing engagements based on strategic importance.
- Attended meetings to make informed business decisions, provide administrative support and evaluate progress toward goals and objectives.
- Enhanced operational efficiency, identifying and eliminating bottlenecks in internal processes coordinating resources effectively to support multiple concurrent initiatives led by senior management teams.
- Played pivotal role in shaping company culture, initiating programs that boosted employee engagement and morale.
- Assisted in talent acquisition efforts through candidate screening, interview scheduling, and onboarding coordination for new hires within the organization.
- Supervised staff and participated in hiring, training and performance evaluations to establish and enforce policies and procedures for business functions.
Executive Assistant to VP & Sr. Directors, Biz Apps
Meta (Facebook)
06.2018 - 04.2019
- Managed complex calendars for senior executives to facilitate efficient scheduling and meeting planning, enhancing executive productivity by managing email correspondence and prioritizing critical issues.
- Supported strategic planning sessions, providing logistical support and compiling necessary background materials.
- Improved team communication and collaboration through coordination of weekly meetings and distribution of agendas.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Facilitated onboarding of new employees, ensuring smooth transition into company culture and workflow.
- Space Captain for department with over 400 team members overseeing and assigning seating arrangements to increase space optimization.
Executive Assistant to VPs of CS, ES, and MMS
LinkedIn
04.2017 - 06.2018
- Delivered exceptional organization support, managing three executives' calendars, balancing business priorities enabling executives to focus on high-level strategic initiatives fostering company growth.
- Modernized processes for agenda creation, presentation preparation, and meeting minutes documentation
- Organized a variety of meetings and unique events
- Built relationships with cross-functional partners and clients facilitating strong business ties on behalf of executives
- Prepared Quarterly Business Reviews for internal and external purposes
- Accompanied executives in travel for quarterly business reviews and team events in New York, Chicago, and Toronto, scribing meetings, following-up on action items and planning memorable team events.
- Developed and launch departmental quarterly recognition program.
- Supported business and hospitality needs of executives and senior management for quarterly business traveling with executive supporting with meeting planning, capturing important meeting notes and hosting unique team events.
Sr. Administrative Assistant, Legal - IP Litigation
Gilead
08.2013 - 04.2017
- Provided a high level of administrative and project management support to the IP Litigation Team during the company's largest litigation for HCV and HIV medications
- Lead the project management function for the business unit on behalf of and in coordination with the team members in trial and firm management
- Highly skilled presentation design for trial, board meetings, quarterly reviews, and speaking engagements
- Coordinate and manage events such as trials, global summits, and team building
- Coordinate complex scheduling of interviews and depositions with scientists and special witnesses
- Billing Administrator for legal department managing the law firm relationships, researching and solving any issues between the submission of invoices through to payment, and enforcement of Billing Guidelines
- Worked cross-functionally with the accounts payable and IT departments leading the Legal AP Task Force to successfully launch the new billing system managing the research of detailed-level requirements gathering, vendor selection, fit/gap analysis, function design, testing, training, reporting, support, and continuous improvement through launch
- Received Gilead R.O.C
- Award (Recognition of Outstanding Contributions) for my contributions to my team and department along with five Gilead Values at Work and numerous Gilead Thanks awards.
Legal Secretary, Litigation & Corporate SEC
Sullivan & Cromwell
12.2008 - 07.2012
- Assisted attorneys with drafting and editing letters, memoranda, pleadings and contract documentation in a timely manner.
- Maintained and organized attorneys calendars ensuring all upcoming meetings, conference calls and events were scheduled properly and proper notification of calendared events were provided to attorneys.
- Transcribed, revised and edited legal documents ensuring proper legal formats were used.
- Managed and coordinated the distribution of legal documents; scheduled and organized internal and external meetings for attorneys.
- Assisted attorneys in the preparation of court filing.
- Followed up with various court systems to ensure all court filings were documented in a timely manner; maintained 100 percent effectiveness on meeting required deadlines.
- Established and maintained client and administrative files in compliance with firm guidelines and policies.
Accomplishments
- Admin Spirit Award Nominee/Runner-up, May 2022
- Sony Interactive Entertainment Hero Award, December 2020
- Gilead Values at Work for cross-functional work with Legal Ops team, January 2017
- Gilead CM&A Team R.O.C. Award, July 2015
- Gilead Values at Work for establishing process for law firm engagements and billing
Timeline
Traveling Personal Assistant (short-term Contract)
Pipl.com
02.2024 - 03.2024
Sr. Executive Assistant to CEO
Simcha Therapeutics
03.2023 - 01.2024
Sr. Executive Assistant, Office of the General Counsel
Sony Interactive Entertainment
12.2019 - 08.2022
Sr. Executive Assistant to CEO
Eat Club
04.2019 - 12.2019
Executive Assistant to VP & Sr. Directors, Biz Apps
Meta (Facebook)
06.2018 - 04.2019
Executive Assistant to VPs of CS, ES, and MMS
LinkedIn
04.2017 - 06.2018
Sr. Administrative Assistant, Legal - IP Litigation
Gilead
08.2013 - 04.2017
Legal Secretary, Litigation & Corporate SEC
Sullivan & Cromwell
12.2008 - 07.2012