Jenny Barrientos
Perry,OK
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
7
7
years of professional experience
1
1
Certification
Work History
Administrative Assistant
ODOT
09.2019 - Current
- Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
- Supported executive staff by scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Answered multi-line phone system, routed calls, delivered messages to staff, and greeted visitors.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Developed strategies to streamline and improve office procedures.
- Managed filing system, entered data, and completed other clerical tasks.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Ensured compliance with company policies and identified any irregularities or potential misuse conducted regular P-card audits to ensure compliance with company policies. This involved reviewing P-card transactions, verifying receipts, and reconciling expenses to maintain financial integrity and accountability within the organization.
- Managed claims submission using the Oracle system
- Setup purchase orders through PeopleSoft-EPRO
- Managed time and assisted with payroll and human resource duties for division employees.
- Responsible for entering, managing, and auditing time for division employees using AGILE and Workday
- Entering and managing mileage for division employees via the Oracle system.
- Served as a subject matter expert on multiple new projects and systems to provide training for current employees.
- Assisted employees and managers in locating and selecting appropriate guidelines, references, or procedures
- Managed service awards for all division employees.
Quality Improvement Coordinator
Utica Park Clinic
01.2017 - 09.2019
- Developed quality improvement plans, policies, and operational guidelines.
- Documented and reported issues with compliance, standards of care, and quality assurance requirements.
- Evaluated competency of clinical staff, documenting performance and recommending improvements.
- Completed site visits to conduct assessments.
- Project Manager for AMGA Obesity Collaborative
- Submit all OSHA & regulatory requirements- OSHA compliance improved by 20%
- Perform annual risk surveys for clinic adherence-75 clinics completed yearly
- Create a correction plan for deficit areas and required improvements
- Communication with medical staff regarding urgent needs and new tasks
- Coordinate Safety Projects- 1st Annual Safety Fair
- Training for new and existing
- Managed multiple quality improvement projects simultaneously, ensuring timely completion within budget constraints.
- Conducted comprehensive audits to identify areas of opportunity and implement corrective actions for continuous improvement.
- Increased employee accountability by developing key performance indicators related to quality control efforts.
- Promoted a safety-first mindset among employees, leading to decreased workplace incidents and injuries.
- Established and tracked quality department goals and objectives.
- Facilitated open communication channels between management teams and front-line employees to bridge gaps in understanding related to quality expectations.
- Advise the Quality team on administrative policies, procedures, and reporting requirements.
- Managed checklists and weekly bulletins for the 75 clinics in Oklahoma.
Education
Bachelor of Science - Healthcare Administration
Southwestern Oklahoma State University
Weatherford, OK12.2016
Skills
- Customer Service
- Data Entry
- Computer Skills
- Office Administration
- Time Management
- Microsoft Excel
- Microsoft Outlook
- Critical Thinking
- Database entry
- Calendar Management
Certification
Licensed Certified Procurement Officer, I - 2022
Timeline
Administrative Assistant
ODOT
09.2019 - Current
Quality Improvement Coordinator
Utica Park Clinic
01.2017 - 09.2019
Bachelor of Science - Healthcare Administration
Southwestern Oklahoma State University
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