Jenny R. Goldsby

• Utilize Frontsteps - Caliber software, Microsoft Outlook, Teams, Excel & Word.
• Process high-volume invoice count for more than 340 Homeowners Associations using their individual bank accounts.
• Verify General Ledger codes on all invoices and check requisitions to maintain accurate records.
• Print daily check runs, verify for accuracy and prepare for mail out.
• Research and answer accounts payable questions for account managers, assistants and vendors as needed.

• Utilize Landmark OSI Traffic & Billing from Imagine Communication, Microsoft Outlook, One Drive, Sharepoint, Teams, Excel & Word.
• Support the Business Manager by assisting with the Stations' Accounting functions as assigned
• Assist with bi-weekly payroll process
• Submit Station employee reimbursements to Corporate for processing
• Complete Station Log Reconciliation as part of the billing process
• Submit and monitor Stations' Accounts Payable to Corporate
• Submit and monitor advertiser deposits for Accounts Receivable to Corporate
• Monthly invoicing for specific advertisers such as Total Traffic, FCC and Cooperative Marketing accounts
• Tennessee Notary Public
• Organize paper and online filing system to maintain accurate records
• Reconcile petty cash to support accounting department
• Order office supplies for staff requests and maintain supply closet inventory
• Manage meeting room calendar and prepare meeting room as required
• Answer phone and route calls to appropriate team members
• Greet visitors with friendly and professional demeanor and provide direction to appropriate party

• Utilize Quickbooks, Sling Employee Scheduling, Microsoft Outlook, One Drive, Excel and Word
• Process bi-weekly payroll with a 3rd party payroll service for employees
• Process bi-weekly payment of company contractors
• Track employee and contractor time and attendance
• Monitor and maintain the company bank accounts to report on cash flow for the company
• Submit required information to the company accountant for 1099 processing annually

• Data Entry
• Filing
• Government Invoicing (Air Force) through specialized government website
• Assist Accounting Department as needed

• Utilize Quickbooks, Peachtree Accounting, Microsoft Outlook, Excel and Word

Financials/Bookkeeping

· Preparation and review of monthly & annual financial statements for an outside CPA firm

· Accounts Payable – audit vendor accounts and pay invoices

· Accounts Receivable – assist in auditing customer accounts and record payments as needed

· Journal Entries – enter monthly journal entries as needed

· Bank Reconciliation – balance the monthly bank statements

Secretary

· Company officer, record keeping and authorization to sign checks & approve and sign company documents

Human Resources

· New employee onboarding

· Prepare weekly payroll for outside vendor – Paychex, Inc.

· Track employee PTO time

Office Management

· Manage office supply inventory

· Oversee office equipment service contracts

· Oversee company receptionist in day-to-day duties

· Point of contact for most outside vendors such as janitorial service, security system and document shredding service